ELECTRONIC PUBLIC DISTRIBUTION SYSTEM (epds) & epos

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Neal Hopkins
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1 ELECTRONIC PUBLIC DISTRIBUTION SYSTEM (epds) & epos Smart PDS Integrated approach The department of Food and Civil supplies, Govt. of Telangana

2 OVER VIEW - TELANGANA No. of Districts.. 10 No. of Revenue Divisions.. 42 No. of Mandals MLS points No. of Fair price shops.. 17,163

3 MAJOR CHALLENGES IN PUBLIC DISTRIBUTION SYSTEM Non-existent, duplicate, migrated families/units Updating Ration cards with mutations Allocation of Essential Commodities Archaic processes resulting in creating duplicate cards and units Sharing of data with other Departments Absence of Master data of all the Ration cards, FP shops, MLS points etc., Monitoring of off take and Closing balances Diversions and Leakages. No Transparency

4 Ration Card Management 1 Grievance Redressal 5 epds Key Functional Areas 2 Allocation 4 3 Electronic Point of Sale (epos) Movement of Essential Commodities 4

5 END TO END COMPUTERISATION Aadhaar backbone Component I epds- Digitalization of Ration cards and Aadhaar seeding Supply Chain Management Vehicle Tracking system(gps) Piloted in Hyderabad & Khammam Component II FP shop automation piloted epos in (45) shops in Hyderabad.

6 COMPONENT I - epds MODULES Online software developed NIC Aadhaar seeding Data entry of UID/EID Ration card management (RCM) DKR generation Register containing names of card holders Mutations - Link with Meeseva Kiosks Allocation and payment by FP Shop dealers through eseva Grievance redressal SMS Gateway

7 AADHAAR BACK BONE Seeding in ration card database - savings Aadhaar common field to pull data from other databases LPG data base Savings in Kerosene allocation Eligibility of House holds from Samagra Survey data for new Food security cards epos Online Aadhaar authentication of card holder savings

8 Organic Seeding Entry Screen

9 SEEDING BENEFITS TO CARD HOLDERS System is citizen friendly to the genuine card holders - ECs are assured Activations at local office based on UID Elimination of Duplicates Impersonination is avoided

10 SEEDING USEFUL TO DEPT. Validations in seeding Duplicates not allowed. Algorithms provided Enables data purification Seed EID/UID, if persons are available If EID is rejected, facilitate for re- enrollment If EID is pending, request UIDIA for priority processing. Deactivate, if the person is not found. Bogus cards/units are eliminated

11 STATUS OF AADHAAR SEEDING IN TELANGANA BPL cards 79,98,839 Units 2,48,69,797 Seeded units 2,35,44,129 % of seeding 94.67

12 SAVINGS AFTER SEEDING STATUS IN JUNE,14 Versus NOVEMBER,14 Particulars In June 2014 In November 2014 Difference No. of BPL Cards 91,84,991 79,65,0,28 12,19,963 No. of BPL Units 3,21,43,953 2,47,47,002 73,96,951 Rice Allotment (Mts) 1,39,037 1,15,814 23,223 Savings in rice : MTs

AADHAAR AS COMMON FIELD - LPG Kerosene distribution 1 liter to LPG holder & 2 liters to non LPG holder in Rural areas and 4 Liters in Municipal Corps.

13 AADHAAR AS COMMON FIELD - LPG Kerosene distribution 1 liter to LPG holder & 2 liters to non LPG holder in Rural areas and 4 Liters in Municipal Corps. Aadhaar seeded LPG data of OMCs Mapping of LPG data with epds data 7406 Kilo Liters of Kerosene saved Enabled issue of additional Kerosene of 1 liter per card holder in Rural areas

14 RATION CARD MANAGEMENT Digitalization of Ration cards Aadhaar Seeding Activation/Deactivation by Tahsildars Generation of DKR every month Changes/Transfers of Ration cards through Meeseva Approval of cards by Tahsildars through Digital key Provision for Log - Recording of all transactions Transparency Search provision & Reports in public domain

15 National Informatics Centre Integration of Meeseva with epds Ration card Mutation Services in Meeseva 1. Deletion of Member in Ration Card 2. Household Head Modifications 3. Member Migration in Ration Card 4. Ration card Missing Details in Data Base 5. Ration Card Modifications (Address Change & Member Modifications) 6. Ration Card Transfer 7. Surrender of Ration Card

16 National Informatics Centre Address Change and Member Modifications UI at Meeseva end

17 National Informatics Centre Tahsildar user dash board after login

18 National Informatics Centre Inspector Login dashboard

19 National Informatics Centre Digital Signing in epds

20 National Informatics Centre Print Ration Card

21 ALLOCATION OF ECs Closing balances at FP Shops DKR generation from State Level Allocation of EC s from State level up to FP Shop level System generates allocation proceedings Provision for generation of ROs and Recording of payments by FP Shop dealers

22 Allotment month wise Detailed RO Report National Informatics Centre, Govt. of India Telangana State Unit

23 USERS AND ROLES IN epds Users DEO INSP ASO_TAH Roles Data entry operators at block / mandal/ circle offices ( 1-5 per block/mandal/circle office) Inspectors at block/ mandal/circle offices( 1-2 per block/circle/mandal) Assistant Circle Officers/ Tahsildhars / Mandal revenue officers (1 per 6 block/circle/mandal - 600) DSO District Supply officers (districts level -10) JC/ CRO Joint Collector/Chief Rationing Officer (dist level-10) DyDIR Deputy Director (state level 2) COMMR Commissioner Civil Supplies Public Domain Search Provision Transactional Reports (DKR,Allotment etc) FAQ s

24 CYBER SECURITY MEASURES The software is security audited and all the user ids (approx 2500) are protected with passwords. Meeseva approvals are all digitally signed in epds and verified by the Meeseva kiosks before printing. All the transactions are stored in history for retrieving at a later date as a transaction log. All activities of all users are recorded online for future listing

25 SUPLY CHAIN MANAGEMENT Linkages from FCI to MLS points to the FP shops. Linked to eseva for payments by FP Shop dealers and for generation of Release Orders System generated truck sheets. SMS alert on stock arrivals Piloted in Hyderabad & Khammam Scaling up in progress Hardware under procurement for all MLS points

26 SUPPLY CHAIN MANAGEMENT

27 Supply Chain Management National Informatics Centre Screen shots After Login as MLS Point Stage 2

28 Supply Chain Management National Informatics Centre Screen shots After Login as Tahsildar / ASO

29 epos PILOT IN HYDERABAD PROCESS FLOW Commodities received at FPS - Authenticated by route officer Any member of the family having Aadhaar can take ECs PoS device validates Ration Card number and displays the details of family Members. PoS Device sends the encrypted XML to Authentication User Agency (AUA) & Forwards the XML to Authentication Service Agency (ASA dept. engaged BSNL) by adding security keys. ASA invokes Central Identity Data Repository (CIDR) of UIDAI and transmits the authentication packets to CIDR. The PoS Device receives the authentication result. If 'YES', the FPS dealer keys in details of commodities and issues ration Receipt provided in Telugu. If 'No', system also handles exceptions( through VRO Authentication) Beneficiaries have to undergo Best Finger Detection (BFD) in order to increase the authentication accuracy

30 epos PILOT IN HYDERABAD - BENEFITS 45 shops - October 2012 Benefits Ration assured Paper slips transparency Monitor whether the shop opened or not System generated CBs Savings 14 % - average monthly Seasonal migration

31 FUTURE ROAD MAP Supply chain management entire state to be expanded to Vehicle tracking (GPS) system to be extended to entire state Public grievance redressal in epds workflow epos in all the Fair Price shops of the state Integration of SKS data with epds database

32 32

Ration cards Reaching the needy

Ration cards Reaching the needy Smart PDS Integrated approach Govt of Telangana 1 Over view Telangana State No of Districts --- 10 No.of Mandals.. 467 MLS point.. 173 No. of fair price shops.. 17163 Hyderabad