FI Localization for Ukraine Accounts Payable (FI-AP)

Transcription

1 FI Localization for Ukraine Accounts Payable (FI-AP) CUSTOMER Document Version: 6774 September 2013 Accounts Payable (FI-AP) 1

2 Copyright Copyright 2013 SAP AG. All rights reserved. SAP Library document classification: PUBLIC No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of SAP AG. The information contained herein may be changed without prior notice. Some software products marketed by SAP AG and its distributors contain proprietary software components of other software vendors. National product specifications may vary. These materials are provided by SAP AG and its affiliated companies ( SAP Group ) for informational purposes only, without representation or warranty of any kind, and SAP Group shall not be liable for errors or omissions with respect to the materials. The only warranties for SAP Group products and services are those that are set forth in the express warranty statements accompanying such products and services, if any. Nothing herein should be construed as constituting an additional warranty. SAP and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of SAP AG in Germany and other countries. Please see for additional trademark information and notices. Accounts Payable (FI-AP) 2

3 Icons in Body Text Icon Meaning Caution Example Note Recommendation Syntax Additional icons are used in SAP Library documentation to help you identify different types of information at a glance. For more information, see Help on Help General Information Classes and Information Classes for Business Information Warehouse on the first page of any version of SAP Library. Typographic Conventions Type Style Example text Example text EXAMPLE TEXT Example text Example text <Example text> EXAMPLE TEXT Description Words or characters quoted from the screen. These include field names, screen titles, pushbuttons labels, menu names, menu paths, and menu options. Cross-references to other documentation. Emphasized words or phrases in body text, graphic titles, and table titles. Technical names of system objects. These include report names, program names, transaction codes, table names, and key concepts of a programming language when they are surrounded by body text, for example, SELECT and INCLUDE. Output on the screen. This includes file and directory names and their paths, messages, names of variables and parameters, source text, and names of installation, upgrade and database tools. Exact user entry. These are words or characters that you enter in the system exactly as they appear in the documentation. Variable user entry. Angle brackets indicate that you replace these words and characters with appropriate entries to make entries in the system. Keys on the keyboard, for example, F2 orenter. Accounts Payable (FI-AP) 3

4 Table of Contents Accounts Payable (FI-AP) Vendor Master Data Address Data Control Data Payment Transactions Business Transactions Period Closing Reports Balance Notification Import Report Vendor Turnover Balance Sheet Vendor Payment Analysis Accounts Payable (FI-AP) 4

5 Accounts Payable (FI-AP) The Accounts Payable (FI-AP) component covers the most important laws and business practices specific to Ukraine. The following documentation describes these aspects of the component. For generic information about FI-AP, see SAP Library for SAP ERP on SAP Help Portal at Choose a release. In SAP Library, choose SAP ERP Central Component Accounting Financial Accounting (FI) Accounts Payable (FI-AP) FI Accounts Receivable and Accounts Payable Introduction to Accounts Receivable and Accounts Payable Accounts Receivable and Accounts Payable: Overview. Features Customizing Carry out the generic Customizing activities in Customizing for Financial Accounting (New) under Accounts Receivable and Accounts Payable. Note that to print payment documents according to the legal requirements in Ukraine, you can use the SAPscript form J_1UF110. You assign the form in Customizing for Financial Accounting (New) under Accounts Receivable and Accounts Payable Business Transactions Outgoing Payments Automatic Outgoing Payments Payment Method/Bank Selection for Payment Program Set Up Payment Methods per Company Code for Payment Transactions. Master Data Create the vendor master data [Page 6] as described. Business Transactions A number of business processes in accounts payable differ from those in other countries. For more information, see Business Transactions [Page 10]. Closing In addition to the standard closing activities in Accounts Payable (FI-AP), you also carry out closing activities for value-added tax (VAT). For more information, see Period Closing [Page 11]. Reports Country Version Ukraine comes with a number of reports for analyzing and processing business documents, and for preparing statutory reports. For more information, see Reports [Page 12]. Accounts Payable (FI-AP) 5

6 1 Vendor Master Data Vendor master data is the central store of information about a vendor. To access the vendor master on the SAP Easy Access screen, choose Financial Accounting Accounts Payable Master Records. Accounting You create vendor master data following the standard procedure. In addition, you enter data specific to Ukraine under General Data on the following screens: Address (see Address Data [Page 7]) Control (see Control Data [Page 8]) Payment Transactions (see Payment Transactions [Page 9]) More Information For generic information about vendor master data, see SAP Library for SAP ERP on SAP Help Portal at Choose a release. In SAP Library, choose SAP ERP Central Component Accounting Financial Accounting (FI) Accounts Payable (FI-AP) FI Accounts Receivable and Accounts Payable Vendor Master Data. Accounts Payable (FI-AP) 6

7 1.1 Address Data International address version 8 (Ukrainian) is required for Ukraine (for example, this address version is used by the VAT accounting reports). If version 8 is missing, the reports use standard international address version R (Russian) to display vendor data and customer data. Prerequisites You have entered and activated international address version 8 (Ukrainian) in Customizing for SAP NetWeaver under Application Server Basis Services Address Management International Settings Activate International Address Versions. Activities On the Address screen in the customer or vendor master data, activate the international address version by choosing the International Versions pushbutton and selecting the required checkbox. Accounts Payable (FI-AP) 7

8 1.2 Control Data To process VAT correctly, you must enter the following data in the master data of your vendors and customers in the Tax information section: To process a customer or vendor as a VAT payer, enter the individual taxpayer ID in the Tax Number 1 (STCD1) field and the VAT registration number in the Tax Number 3 (STCD3) field. In addition, select the Sales/pur. tax (STKZU) checkbox to define that the customer or vendor is liable for VAT. In the Tax Number 2 (STCD2) field, enter the USREOU identification code for legal persons and the passport number for natural persons (as specified in the Unified State Register of Enterprises and Organizations of Ukraine). To process a customer or vendor as a resident, enter theua country code. When you generate a tax invoice or create the register of incoming and outgoing tax invoices, the system automatically fills the taxpayer ID and VAT registration number in the corresponding fields. The system fills the USREOU identification code in the relevant field when you print customer invoices or payment forms. Accounts Payable (FI-AP) 8

9 1.3 Payment Transactions On the Payment Transactions screen, you must enter the bank details of the customer or vendor: bank key, bank account, and partner bank type. Note that the print programs for invoices select the customer bank data according to the partner bank type that is specified in the customer item of the invoices. Accounts Payable (FI-AP) 9

10 2 Business Transactions A number of business processes in accounts payable differ from those in other countries. You can use special processes for the following: Down payments in foreign currency For more information, see SAP Library for SAP ERP on SAP Help Portal at Choose a release. In SAP Library, choose SAP ERP Central Component Accounting Country Versions Europe Russia Financial Accounting (FI) Accounts Payable (FI-AP) Business Transactions Down Payments in Foreign Currency. Contract number maintenance in accounting documents, and negative posting in clearing These functions are available as of SAP Enhancement Package 5 for SAP ERP 6.0. To use them you must activate the business function FI, LO Localization Topics for Chile, India, Portugal, Russia (FIN_LOC_CI_7). For more information, see SAP Library for SAP ERP on SAP Help Portal at In SAP Library, choose Business Functions (SAP Enhancement Package 5 for SAP ERP 6.0) Business Functions in SAP ERP Enterprise Business Functions Accounting Country-Specific Business Functions FI, LO Localization Topics for Chile, India, Portugal, Russia. Accounts Payable (FI-AP) 10

11 3 Period Closing As part of period closing, you look for any open invoices that you have made payments on, and clear them against each other. Process 1. You run the Automatic Clearing report (transactionj3rcalk) to clear all open invoices against any matching open payments (and vice versa). 2. You run the Clear Reversed Invoices report (transactionj3rcrev) to clear any open items left over in Accounts Payable (FI-AP), from when you reverse vendor invoices in Materials Management (MM). More Information For more information about the reports, see SAP Library for SAP ERP on SAP Help Portal at Choose a release. In SAP Library, choose SAP ERP Central Component Accounting Country Versions Europe Russia Financial Accounting (FI) Accounts Payable (FI-AP) Closing Closing for VAT. Accounts Payable (FI-AP) 11

12 4 Reports Country Version Ukraine comes with a number of reports for Accounts Payable (FI-AP). The reports are described in the following documentation. Accounts Payable (FI-AP) 12

13 4.1 Balance Notification You use this report to adjust your internal accounts with a vendor or customer. The report shows the balance values, debit and credit turnovers, and all documents relevant for the vendor or customer in a specified reporting period. For more information, see the report documentation in the system. Activities To access this report on the SAP Easy Access screen, choose Accounting Financial Accounting Accounts Payable Reporting Ukraine Balance Notification or Accounting Financial Accounting Accounts Receivable Reporting Ukraine Balance Notification (transactionj1ufcomp). Accounts Payable (FI-AP) 13

14 4.2 Import Report You use this report to analyze your import operations and to check the status of the related payments and deliveries. This helps you to comply with the legal requirements in Ukraine related to foreign currency transactions and to avoid paying penalties for imports that are not completed within the legally defined period. The period (for example, 180 days) starts on the date of the down payment. For more information, see the report documentation in the system. Activities To access this report on the SAP Easy Access screen, choose Accounting Financial Accounting Accounts Payable Reporting Ukraine Import Operation Status (transactionj1ufimp). Accounts Payable (FI-AP) 14

15 4.3 Vendor Turnover Balance Sheet You use this report to display a list of the total amounts debited and credited to each vendor account each month. The list shows the information required by Ukrainian businesses. For more information, see SAP Library for SAP ERP on SAP Help Portal at Choose a release. In SAP Library, choose SAP ERP Central Component Accounting Country Versions Europe Russia Financial Accounting (FI) Accounts Payable (FI-AP) Reports Vendor Turnover Balance Sheet. Activities To access this report on the SAP Easy Access screen, choose Accounting Financial Accounting Accounts Payable Reporting Ukraine Vendor Turnover Balance Sheet (transactionj3rfksld). Accounts Payable (FI-AP) 15

16 4.4 Vendor Payment Analysis You can use this report to check which invoices and payments you have entered for a vendor. The report also provides clearing information. For more information, see SAP Library for SAP ERP on SAP Help Portal at Choose a release. In SAP Library, choose SAP ERP Central Component Accounting Country Versions Europe Russia Financial Accounting (FI) Accounts Payable (FI-AP) Reports Vendor Payment Analysis. Activities To access this report on the SAP Easy Access screen, choose Accounting Financial Accounting Accounts Payable Reporting Ukraine Vendor Payment Analysis (transactionj3rfpcr). Accounts Payable (FI-AP) 16