BEST CHOICE RA SERVICES. Municipal Accounting Software. A division of RT TECH LLC

Transcription

1 BEST CHOICE Municipal Accounting Software RA SERVICES A division of RT TECH LLC

2 RA SERVICES ABOUT US RA SERVICES is a Municipal Government Software company located in Western Pennsylvania. The company started in 1987 specializing in Municipal Government Software. 1

3 STATE FUND ACCOUNTING RA SERVICES Municipal Government Software written exclusively for Local Government. follows complete State Fund guidelines and policies for municipalities. unlimited funds, checkbooks, payroll employees, or file sizes. numerous additional municipal applications are. (see attached) COST $550 (lowest price of any other software that anyone can afford!) COST & TIME SAVER EASY TO USE SERVICE & SUPPORT ERROR DETECTION & CORRECTION SECURITY AUDITING TECHNOLOGY GETTING STARTED TESTIMONY CONTACT computer does all of the repetitious work for you. your work load will be cut in half. 50% of the keyboard strokes and mouse clicks have been eliminated. 90% accounting errors, mistakes, and user input errors are eliminated. finish tasks 5 times faster than any other system. complete system can be run without ever touching the mouse! only 2 Screens and 2 Toolbars to access every application or task. everything is right up front, no pull down menus to deal with. same screen layout for every application and every file. one button accesses any fund, checkbook, file, update ledger & journal entries. automatically run a complete payroll in seconds! local support means someone is always there when you need help. RA SERVICES and RT TECH LLC has 30+ years of expertise in accounting, computer technology, and local government. Additional services include: data entry, training, utility billing, multi-user systems, exclusive servers, and hardware and software assistance. automatic error detection and correction. self-balancing accounting. all software and data is protected by a highly developed security monitoring and access protection system. unauthorized access, intrusion detection, theft prevention, system tampering are some of the features incorporated. daily, monthly, off-site, and external backups ensure there will be zero down-time in case of disaster or data recovery. management and auditors software is. all the software, tools and reports necessary for the auditors. a flawless clean year end audit will be recognized. truly state of the art software utilizing the latest programming techniques and modern hardware capabilities. our exclusive Secure Servers are compatible with all Operating Systems: Microsoft Windows, Apple Mac OS-X, Linux, Unix, Android, etc. optional exclusive secure server access is available 24/7 from any remote location. we will install, setup, and configure the system for you so you will be up and running immediately! startup data files are. auditing firms who have used the system agree this is the BEST Municipal Government Software they ve seen, and recommend it to all of their clients. It is easy to see why our software is clearly the BEST CHOICE! Visit: for a printout of our complete literature. From the website, click the red Literature button to download a PDF brochure. or CALL: (724) to speak with a representative or see a live demo. 2

4 Item RA SERVICES COMPARISON BEST CHOICE others Item BEST CHOICE WRITTEN FOR LOCAL GOVERNMENT SECURITY: Fund Accounting Security System Included Multi-User Capability Auditors System Included Management Software Daily, Monthly, Yearly Data File Backup Departmental Breakdown Off-Site Backup Project Tracking Corrupt File Repair Print Postnet Bar Codes File Recovery procedures Federal Post Office Standards Disaster Recovery Services available Unlimited Prior Year File Access User/PW Security, Access, Permissions Make Corrections without Journal Entries FEATURES: Continue Bookkeeping at Yearend Easy to Use (2 screens, 2 toolbars) Export Files, Reports with User Selections Setup, Installation, Configure Complete Cash Flow Control Use Mouse or Keyboard or Both State Use Report Provisions Audio & Visual Aid features Treasurers & Fund Totals Reports All related Files are Integrated Multiple pre-designed Municipal Reports Data is only entered once Lien Letters Filter Records by Groups & Ranges Custom Municipal Form Letters Popup into Other Files for Lookups Error Detection & Correction Return to original record from other files State Auditors Reports Demo Practice Files provided Budget Preparation, Analysis Reports Runs on all levels of Windows State Chart of Accounts Bug Free Software (no glitches) APPLICATIONS: Network Record & File Lockout Ledger, Payables, Receivables Software Guarantees Payroll Included Files accessible by other Software Payroll Sick, Vacation, Comp Time SERVICES & SUPPORT: GASB Compliant Local Support Direct Deposit Banking Accounting & Municipal Consulting Roads Maintenance Technical Assistance Vehicle Maintenance Remote Access Support Map/Parcel/ Property Owners Getting Started Help Permits & Property History Recommended by Major Auditing Firms GIS Mapping Interface Satisfied Local Users Office Equipment Serial# Inventory Custom Programming available Inventory Checks & Forms Vendors Appointment Scheduling Keep in Contact with Users Purchasing User Manual & On-Line support Loan, Savings, and Amortization COST COMPARISON: Water-Sewer-Refuse Utility Billing Annual License Renewal & Upgrade Security System Annual Premium Service & Support 450 Auditing System Training or Data Load 500 others 3

5 MUNICIPAL ACCOUNTING: MUNICIPAL ACCOUNTING - Self-Balancing Municipal Fund Accounting, follows proper State accounting and auditing procedures. Provides Cash Flow Control, has simple easy to follow audit trails and is a complete selfbalancing accounting system. STATE GUIDELINES - Follows the State Ledger Chart of Accounts and is GASB compliant. FUND ACCOUNTING - Can handle unlimited multiple Funds. MULTIPLE BANK ACCOUNTS - Handles multiple Checkbooks and Bank Accounts. MUNICIPAL APPLICATIONS - Ledger, Payroll, Payables, Receivables, Banking, GASB, Inventory, Purchasing, Budgeting, Lien Letters, Vouchers, Deposit Report, Balance Sheet, Income Statement, Trial Balance, Department & Project Tracking, Treasurers Reports, Fund Totals, Year-end Auditors Report, Annual Budget Report, Check Printing, Bank Reconciliation & Verification, Petty Cash, Invoicing, Receipts, Statements, Payments & Deposit Verification, Payroll, W2s, 1099s, Tax Reports, Vacation Entitlement, Delinquency Report, Late Charges & Interest Calculations, Invoice Generation, Time Tracking, Day-Week- Month-Quarter-Annual Reports, Residents Name & Addresses, Map/Parcels, Permits, Property History, Bin Recycling, Vehicle and Road Maintenance, Water-Sewer-Refuse Utility Billing, Appointment Scheduling, Calendars, Calculator, Amortization, Serial# Tracking, Labels, Envelopes, Flyers, Forms, etc! PRIOR YEARS DATA RETRIEVAL - Data can be retrieved from unlimited Prior Years. YEAR-END - You can continue to process the new year without having to close the old year. DEPARTMENTAL BREAKDOWN - Funds can be kept separate. Each Fund can be further broken down by Department. SECURITY SYSTEM - Complete system is protected by a high end Security System. AUDITORS SYSTEM - System includes all of the tools necessary for Auditors to perform an accurate and thorough audit. RA SERVICES FEATURES UNIQUE FEATURES: EASY TO USE - All programs follow the same basic 1-Screen format. Records are easy to find and layouts are easy on the eyes due to full size screens, brilliant colors, descriptive messages, and prompts. UPDATES - Software Updates and New Releases are with the annual renewal. ERROR DETECTION & CORRECTION - Software has extensive Error Detection and Correction capabilities without having to make adjustments or journal entries. FILE BACKUP -Data File Names and Locations are provided along with Utilities to Backup, Restore and perform Maintenance. DATA LOOKUP- Records in other files can be quickly accessed without losing your place. FINDING RECORDS - Single Records or groups of records are easily found by selecting specific fields or ranges of fields to search on. DATA DISPLAY - Multiple records are viewed on a screen, allowing you to scroll back and forth through the records. Reports can be viewed on the screen prior to printing. REPORTS - Reports can be viewed on the screen, printed, or exported to a file. SPEED - Software finds and processes records faster than other systems. PASSWORD SECURITY - All Applications have User Password protection with file lockout as well as read-only restriction. EXPORTING -All Files can be exported to Excel, GIS Mapping, or text format. PLATFORMS - Runs on all Windows versions. NO RESTRICTIONS - There are no limitations on file sizes, number of files, prior year access. INTEGRATION - Data Files and Applications are fully integrated with one another. Data is entered once and passed to other Applications. NETWORKING - Includes both File and Record lockout capabilities. SUPPORT: LOCAL SUPPORT - Support is local, immediate and personal. We are there when you need us. ON-LINE IMMEDIATE HELP - The Remote Access System provides immediate On-Line Support year round. WE INSTALL SOFTWARE - We download, install, setup, and configure the software. TRAINING - We offer optional Hands-On Training using your data files along with a demo practice system for your utilization. BACKUP SECURITY - BEST CHOICE Software and your data can be backed up at our facilities in case of disaster. Files can be taken to any of the numerous surrounding local municipalities for immediate processing with no concern of lost down time. DATA LOAD - A startup state set of files is provided. Optional Data Load services are available. LOCAL USERS - More local municipalities are using than any other. CUSTOMER CONTACT - Customer Contact ensures a smooth running system and keeps the customer informed of latest trends and other customer requests. SERVICES: EXPERIENCE - Over 35 years of experience in Accounting, Computers, Management and Municipal Services. There are no bugs or glitches in. COMPLETE SERVICES - Software, Hardware, Supplies, Forms, On-Line Help, Accounting, Consulting, File Conversions, Repairs & Maintenance, Data Entry services available. GUARANTEE - Our Software is guaranteed to perform as we demonstrated. BEST VALUE - RA SERVICES provides the Best Product and Support at the Least Cost. Customer satisfaction and testimony verify our claims! 4

6 RA SERVICES SECURITY & AUDITING SYSTEM PROBLEM SOLUTION SECURITY SYSTEM AUDITING SYSTEM ERROR DETECTION CHECKLISTS ADDITIONAL SERVICES Local Government has been experiencing an increased frequency of cases involving computer security breaches, computer misuse, theft of funds, lost data, system failure, and weak accounting procedures. RA SERVICES has developed the following systems that are now standard components of BEST CHOICE Municipal Accounting Software. There is NO CHARGE for these features. includes a high end SECURITY SYSTEM. a) All applications in are now tracked and recorded. b) The Software is capable of monitoring, detecting, identifying and recording all forms of noteworthy or suspicious computer accounting activity. c) The Software will allow Authorized Users the ability to see: who accessed, what was accessed, when it was accessed, which computer was used, what type of activity occurred, which applications were accessed, any form of unauthorized access attempts, plus any type of suspicious activity. d) The Software includes an independent BACKUP and RETRIEVAL SYSTEM that is separate from the user s daily backup procedures. These backup files are performed randomly, encrypted and will only be accessible by our staff. includes an AUDITING SYSTEM designed specifically for the auditors. a) Auditors will be able to retrieve all of their information with minimum disruption to the users. b) The system provides auditors with all of the tools, reports, and data retrieval methods required to perform a thorough and accurate audit. c) The SECURITY SYSTEM is also tied directly to the AUDITING SYSTEM. includes an extensive error detection and correction system to aid the user in finding and fixing errors before they are entered into the system. a) These features include numerous checks and balances along with extensive error detection and accounting monitoring. b) The system will detect and flag over 200 kinds of day to day human errors and allow the secretary the ability to catch any mistakes and correct them on the spot. A Checklist of MUNICIPAL GUIDELINES for Supervisors and Secretaries can be provided. The Checklist should be reviewed, checked, signed and returned to RA SERVICES. RA SERVICES also offers additional SERVICES to monitor system and accounting practices if inhouse expertise is not available. We will also be available to assist Auditing Firms and Management if any form of in depth investigating or analysis is required. Examples of the complete system in action can be demonstrated either on-line or in person. Please feel to contact us for further information or answer any questions you may have. 5

7 RA SERVICES PREMIUM SERVICE & SUPPORT LOCAL SUPPORT: Local Support means you will receive immediate and personal support from someone you know and trust. FORMS & SUPPLIES: We will advise where to obtain custom forms such as Checks, Envelopes, Labels, W2s, 1099s, etc. EXTENDED SUPPORT: Support for will be provided by phone, internet and Remote Access. Support will be available 5 days a week from 8:00 AM to 7:00 PM. Support will be unlimited. A given incident cannot exceed 15 minutes. We keep in touch with our customers by phone, internet, seminars, on-site visits, and newsletters. ERROR DETECTION: All computer users eventually get into trouble. (Payroll, Reconciliation, Bookkeeping, Accounting, etc.) Regular consulting and system monitoring can help solve potential problems before they become serious. We can minimize down time and offer temporary solutions during a crisis situation. DISASTER RECOVERY: Assistance will be provided, when possible, in helping to restore lost or damaged BEST CHOICE Files. Hardware and Software may be available at our Service Center for emergency use. Loan computers, if available, can be rented during an emergency. We have extensive recovery and repair tools that can save you hundreds of dollars in repairs and down time and provide continued uninterrupted service. During emergency situations, temporary Accounting services are available at a reasonable rate. BEST CHOICE DATA FILE BACKUP: Software will be provided to backup all BEST CHOICE Data Files daily, monthly and annually. It is imperative that sufficient backup procedures be implemented. Our Server is available for BEST CHOICE Data File off-site Backup. Backup Software will be provided. HARDWARE & SOFTWARE CONSULTING: We keep informed of the latest advancements in computer technology and Municipal Government and can advise on hardware, software and operating system trends. Hardware & Software current configurations, prices, quotes, and upgrade recommendations are available to assist you. CONSULTING: With our background and expertise in Computer Technology, Accounting and Municipal Government, we are able to offer consulting in these areas at a competitive and reasonable rate. USER GROUPS: Many of the surrounding local Municipalities are using the same BEST CHOICE Municipal Software. Users can share ideas, experiences, and expertise. COMPUTER SERVICES: RT TECH LLC is a computer service company that can address all of your computer services and needs. RT TECH LLC offers services to help keep your computer running smoothly and provide periodic maintenance service. 6

8 RA SERVICES WHAT YOU GET WE WILL DO ALL OF THE FOLLOWING FOR YOU: BEST CHOICE SOFTWARE: Installed, Setup, Configured to your computer. Install Fonts. Setup Username, Password, and File access authorization. Setup Company Name, Address, and custom preferences. Software License will be activated. (No need to enter lengthy license numbers) Security System will be and configured. Auditing System will be and configured. REMOTE ACCESS SOFTWARE: Installed, Setup, Configured to your computer. Setup for support, training, presentations, demos, file transfer, audio & video & chat support. SERVER ACCESS: Installed, Setup, Configured private network to our server. Our Server is located at our office, not out in the internet world for everyone to access. FORMS & SUPPLIES: Assist in ordering your Payables and Payroll Checks and Envelopes. Assist in W2 and 1099s Form ordering. BEST CHOICE DATA FILE BACKUP: Software will be provided and setup to backup all BEST CHOICE Data Files daily, monthly and annually. Default data drives and backup drives will be configured. DEMO COMPANY: A practice Demo Company will be installed. The files can be used for training, learning, practicing, etc. DATA PROVIDED: Startup files. A General Fund AND a State Fund will be created. Payroll Software is with no limit on number of employees. The Federal Withholding Tables will be loaded along with the Allowance Tables. FICA, Medicare and State Tax rates and amounts will be loaded. A standard No-Lien Letter will be setup that can be customized to your specifications. STARTUP: You will be given a color Adobe PDF User Manual that you can reference or print. 7

9 Prices Item SOFTWARE: RA SERVICES PRICES 550 Municipal Accounting Software (see following WHAT YOU GET sheet) 300 (each additional computer) Payroll Other Municipal Application Software: Purchasing, Inventory, Serial# Tracking, Vehicle Maintenance, Road Maintenance, Map/Parcel Property, Residents, Permits, Lien & Municipal Letters, etc. Installation, Setup, Configure Getting Started Help Security System Auditing System Limited Management read-only Software Price configurations available based on your municipality needs LICENSE RENEWAL & UPDATES: 550 Annual License Renewal & Upgrade (includes all above software) (1st computer) 300 Annual License Renewal & Upgrade (each additional computer) PREMIUM SERVICE & SUPPORT: 450 Annual Premium Service & Support (see coverage sheet) Remote Access Support ADDITIONAL SERVICES: 500 Training is ongoing (initially up to 5 hours) 500 Data Load (up to 5 hours, may involve export/import) 25 Seminars 95/125 Hourly Consulting Rate $ Technical Assistance in other computer needs $ Accounting & Municipal Consulting $ Emergency Secretary availability UTILITY BILLING: 2500 Accounting-Water-Sewer-Refuse Utility Billing (includes all above software) 650 Annual License Renewal & Upgrade (1st computer) 350 Annual License Renewal & Upgrade (each additional computer) 500 Utility Billing Annual Service & Support (required) (includes Premium Service & Support) 8

10 RT TECH llc Municipal Hardware & Software Security Backup - Networking - Internet - Servers Butler, PA RTTECH@ZOOMINTERNET.NET Phone: 724) RT TECH SERVERS SERVER COMPATIBILITY USERS PURPOSE REQUIREMENTS SECURITY STANDALONE DOWN TIME PORTABILITY SPEED EASY OF USE MAINTENANCE SUPPORT OPTIONS: In keeping up with the latest technological advancements, RT TECH,LLC has developed and offers proprietary SERVER hardware and software! Servers are compatible and can be used with all versions of Microsoft Windows, Apple & Mac computers, Android smart phones, Apple Iphones, Linux Operating Systems, etc. This technology is currently being used by large corporations and government agencies! RA SERVICES customers connect to our in-house Server using this technology. Our Servers can be used for Local Networks, Remote Access, File Sharing, Cloud Services, Accounts, Web Hosting, Printer Servers, Device Syncing, Video Media, Music Media, Security Surveillance, and much more! Does NOT require purchasing or using the Microsoft, Apple, Android, or Linux Operating Systems. Does NOT require purchasing or using third party Internet Security Software. System comes with it s own high level Security System as a 2 nd line of defense. Users who are currently using a work station computer as a server, will no longer have to have the server work station turned on for other users to be able to access data files. Down time will be minimized during a computer failure. Server can be plugged in anywhere to any computer and be up and running in no time. Servers are faster than other systems or computers. There is nothing new to learn. System will be installed and completely transparent to all users. Repairs and maintenance are much simpler and less costly. There are no additional hardware components or unnecessary software. System will be configured, setup, delivered, installed and data files copied over. RT TECH Customers are entitled to Server remote annual support. Remote VPN Systems are available for accessing data from any where. Other Features mentioned in item 4 above. COSTS: $2220 Advanced Server Sata III SSD dual electronic drives $ 65 UPS Surge Protector (required) $2285 TOTAL $ 100 1GB Network Switch $?? Network Cables $2385 TOTAL $ 500 VPN System for remote data access (requires a Static IP from your Internet Provider) $2885 TOTAL $ 150 Annual Service, Maintenance, Support (not required for RT TECH Customers) 9

11 RA SERVICES MAIN MENU (screen 1) APPLICATION MENU (screen 2) 10