Afghanistan. 19 September Dear Sir/Madam. Reference: UNDP/AFG/2013/080

Transcription

1 Afghanistan Dear Sir/Madam 19 September 2013 Reference: UNDP/AFG/2013/080 Re: Invitation for the Submission of Expression of Interest for Pre-Qualification of Suppliers for ICT and Security related goods and Services- 2013/ We hereby solicit your application for the submission of expressions of interest and prequalification of suppliers for the provision of the goods and services mentioned below: A. IT Related Hardware Supply and maintenance: Network Switches, Access Points and Cabling, Printing and Copying machines, projectors, cameras, TVs, and other related ICT equipment B. Mobile handsets (Smart / Android Phones, IPADS/Tablets, Thuraya, VHF, other handsets etc ) C. Desktop and laptop computers D. Database Development and maintenance (database system, development and maintenance of dynamic websites, CMS and GIS system provision and support) E. Web site development F. Software supply and support (Official License supplier for the known used brands Microsoft, Cisco, ESET, Kaspersky and Symantec license and Provision of technical support for the Dell, HP, Microsoft, Cisco and Cyberoam) G. Security Equipment and services (Network Security Camera, X-Ray Machine, CC TV Cameras and etc.) H. Any other ICT and Security related goods & Services It is foreseen that UNDP will be procuring the above items with an estimate spend of USD 4 Million as per our procurement plan and past spend analysis. 2. UNDP Country Office in Afghanistan intends to develop a wide roster of pre-qualified suppliers for supply and delivery of various ICT and security related equipment and services as listed above. 3. The evaluation and classification will be based on the information provided in your application, feedback received from your past and present clients, track record, financial capacity and any additional information provided with your application as well as any additional information or documents provided in response to the clarifications requested by the evaluation panel. 4. To enable you to submit your application, please find enclosed: Appendix I- Terms of Reference Appendix II- Company Profile Template Appendix III- Type of Goods/Services, Appendix IV- List of Contracts Template 1

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3 Appendix I Background Terms of Reference for the prequalification of Suppliers for ICT and Security related Goods and Services The United Nations Development Programme (UNDP) Afghanistan Country Office intends to develop a wide roster of pre-qualified suppliers. As such, UNDP is soliciting expressions of interest and information for the prequalification of suppliers for the provision of provision of ICT and security related Goods and Services. Applications must supply all information and documents requested. Applications providing only part of the requirement will be rejected. UNDP at its discretion may approach the applicant for further clarification or documents. However, failure to supply sufficient information in the application may lead to disqualification The Applicant is expected to examine all corresponding instructions, forms, terms contained in these Pre-qualification application document. Failure to comply with these documents will be at the Applicant s risk and may affect the evaluation of the Application. Once the pre-qualification exercise is completed, and an approved list of prequalified supplier is established, UNDP will directly invite the pre-qualified suppliers to submit their offers in response to any relevant Request for Quotation or Invitation to Bid or Request for Proposal. Period of pre-qualification The list of pre-qualified suppliers will be reviewed and renewed on annual basis. Language of Submission Your application and supporting documents should be in English Language only. If the original document(s) submitted are not in English, English translation of the same should be attached with the said document(s). Eligibility Criteria The suppliers satisfying the following requirements shall be eligible to submit their application for pre-qualification: Criteria Legal Registration Description Suppliers registered in Afghanistan or any other country with the relevant authorities to supply and deliver the required goods, services, and works in Afghanistan can apply for prequalification. Declaration of noninclusion Please provide copy of valid Trade License or Certificate of Incorporation The offeror must not have been included in the 1267/1989 list of the UN Security Council. The offeror must declare the following statement in their 3

4 Relevant Experience application submission form: We are currently not on the removed or suspended vendor list of the UN or other such lists of other UN agencies, nor are we associated with, any company or individual appearing on the 1267/1989 list of the UN Security Council. At least 3 Years proven experience in supply and delivery of goods/services/works, the company applied for pre-qualification. Please provide list of contracts undertaken in 2011 and 2012 in Appendix IV Also please provide details of referees in Appendix V Capacity of the supplier Financial Status UNDP may ask for additional information and/or documents for verifying applicant s relevant experience. Please provide company profile (Appendix II) and provide other relevant details as attachment such as, number of technical staff, technical and after sale support facilities, list of required equipment (if applicable), proof of dealership authorization, availability of spare parts, and provision of manufacturer standard warranties/guarantees applicable for the relevant goods/services/works. UNDP may ask for additional information and/or documents for verifying applicant s capacity. In addition to verification of documents submitted, UNDP will also undertake site visits as required, for physical verification of your capacity and other facilities, based on the information provided. The applicant should demonstrate sound financial capacity to undertake the delivery of goods/services/works applied for. Please provide copies of financial statements and/or bank statements for the year 2010, 2011 and 2012 Also please indicate the value of your company s annual turnover for 2010, 2011 and 2012 in Appendix II UNDP may ask for additional information and/or documents for verifying the applicant s financial capacity. Based on the financial strength of the interested offerors, UNDP will categorize the offerors based on the following criteria: Category Average Annual Turnover in USD Estimated Procurement Value in USD A Above 1,000,000 Up to 500,000 B Above 500,000 Up to 250,000 C Above 300,000 Up to 150,000 D Above 100,000 Up to 50,000 E Above 30,000 Up to 15,000 4

5 Appendix II Company Profile Name of Company Address of company Detail of contact person (s) and title (s) Name Title Primary Contact Secondary Contact Phone No. Year of Registration & Skype Copy of Trade License or Certificate of Incorporation Attached : Yes/No Name of parent company (If applicable) Country of registration of parent company (If applicable) Countries of operations Annual Turn Over / Sales Volume Year: 2010 USD: Year: 2011 USD: Year: 2012 USD: We are currently not on the removed or suspended vendor list of the UN or other such lists of other UN agencies, nor are we associated with, any company or individual appearing on the 1267/1989 list of the UN Security Council. Signature: Name: Company Seal: Title: 5

6 Appendix III Type of good/service Please indicate the goods and services that your company can supply in the table provided below, by simply mentioning the relevant letters (A, B etc.) under second column (Type of Goods and Services) Description Type of goods/services A. IT Related Hardware Supply and maintenance: Network Switches, Access Points and Cabling, Printing and Copying machines, projectors, cameras, TVs, and other related ICT equipment B. Mobile handsets (Smart / Android Phones, IPADS/Tablets, Thuraya, VHF, other handsets etc ) C. Desktop and laptop computers D. Database Development and maintenance (database system, development and maintenance of dynamic websites, CMS and GIS system provision and support) E. Web site development F. Software supply and support (Official License supplier for the known used brands Microsoft, Cisco, ESET, Kaspersky and Symantec license and Provision of technical support for the Dell, HP, Microsoft, Cisco and Cyberoam) G. Security Equipment and services (Network Security Camera, X-Ray Machine, CC TV Cameras and etc.) H. Any other ICT and Security related goods and services (Please specify) Signature: Name: Company Seal: Title: 6

7 Appendix IV List of Contracts Client Name Description of Contract Value (USD) Year of Completion Comments Please attach as number of pages as required. Signature: Name: Company Seal: Title: 7

8 Appendix V List of Referees No Name of Contact Person Name of Organization and Address Phone Number Signature: Company Seal: Name: Title: 8

9 Afghanistan Dear Sir/Madam 19 September 2013 Reference: UNDP/AFG/2013/080 Re: Invitation for the Submission of Expression of Interest for Pre-Qualification of Suppliers for ICT and Security related goods and Services- 2013/ We hereby solicit your application for the submission of expressions of interest and prequalification of suppliers for the provision of the goods and services mentioned below: A. IT Related Hardware Supply and maintenance: Network Switches, Access Points and Cabling, Printing and Copying machines, projectors, cameras, TVs, and other related ICT equipment B. Mobile handsets (Smart / Android Phones, IPADS/Tablets, Thuraya, VHF, other handsets etc ) C. Desktop and laptop computers D. Database Development and maintenance (database system, development and maintenance of dynamic websites, CMS and GIS system provision and support) E. Web site development F. Software supply and support (Official License supplier for the known used brands Microsoft, Cisco, ESET, Kaspersky and Symantec license and Provision of technical support for the Dell, HP, Microsoft, Cisco and Cyberoam) G. Security Equipment and services (Network Security Camera, X-Ray Machine, CC TV Cameras and etc.) H. Any other ICT and Security related goods & Services It is foreseen that UNDP will be procuring the above items with an estimate spend of USD 4 Million as per our procurement plan and past spend analysis. 2. UNDP Country Office in Afghanistan intends to develop a wide roster of pre-qualified suppliers for supply and delivery of various ICT and security related equipment and services as listed above. 3. The evaluation and classification will be based on the information provided in your application, feedback received from your past and present clients, track record, financial capacity and any additional information provided with your application as well as any additional information or documents provided in response to the clarifications requested by the evaluation panel. 4. To enable you to submit your application, please find enclosed: Appendix I- Terms of Reference Appendix II- Company Profile Template Appendix III- Type of Goods/Services, Appendix IV- List of Contracts Template 1

10 Appendix V- List of Referees Template 5. Submission of EOIs: Your offer should be ed to before 16:00 hours (Kabul time) on Tuesday 15 th October, 2013, being the deadline for the receipt of your applications. The subject of the should be Pre-qualification for ICT and Security related goods/services- 2013/ the name of the company. Alternatively, you may drop or send your application to the designated UNDP Bid Box placed at the UNOCA reception area main gate, as per the address below, by writing or typing on the top left hand corner of the envelope Pre-qualification for ICT and Security related Goods/Services /2014 : Supply Chain Management Office UNDP Afghanistan, UNOCA Compound Jalalabad Road, Kabul, Afghanistan. Clarification of Solicitation Documents: If you have any questions or queries that require further clarifications, please kindly send these to procurement.af@undp.org seven calendar days before the deadline. 6. Your application MUST include the documents stated below: i. Cover letter ii. Duly filled Appendix II iii. Duly filled Appendix III iv. Duly filled Appendix IV v. Duly filled Appendix V vi. Copy of the valid trade license/certificate of Incorporation vii. Financial statements and/or bank statements for past three years viii. Other relevant documents 7. UNDP will not be responsible for any cost associated with the preparation and submission of pre-qualification application regardless of the outcome of the process. 8. The submissions will be subject to an evaluation, and only short-listed companies will be contacted. Please note that this EOI does not entail any commitment to award a contract on the part of UNDP, or bear the cost of the documents. 9. UNDP reserves the right to accept or reject any application, and to annul the solicitation process and reject all applications at any time without assigning any reason. Sincerely, Kelvin Kellie Chief of Supply Chain Management Office 2

11 Appendix I Background Terms of Reference for the prequalification of Suppliers for ICT and Security related Goods and Services The United Nations Development Programme (UNDP) Afghanistan Country Office intends to develop a wide roster of pre-qualified suppliers. As such, UNDP is soliciting expressions of interest and information for the prequalification of suppliers for the provision of provision of ICT and security related Goods and Services. Applications must supply all information and documents requested. Applications providing only part of the requirement will be rejected. UNDP at its discretion may approach the applicant for further clarification or documents. However, failure to supply sufficient information in the application may lead to disqualification The Applicant is expected to examine all corresponding instructions, forms, terms contained in these Pre-qualification application document. Failure to comply with these documents will be at the Applicant s risk and may affect the evaluation of the Application. Once the pre-qualification exercise is completed, and an approved list of prequalified supplier is established, UNDP will directly invite the pre-qualified suppliers to submit their offers in response to any relevant Request for Quotation or Invitation to Bid or Request for Proposal. Period of pre-qualification The list of pre-qualified suppliers will be reviewed and renewed on annual basis. Language of Submission Your application and supporting documents should be in English Language only. If the original document(s) submitted are not in English, English translation of the same should be attached with the said document(s). Eligibility Criteria The suppliers satisfying the following requirements shall be eligible to submit their application for pre-qualification: Criteria Legal Registration Description Suppliers registered in Afghanistan or any other country with the relevant authorities to supply and deliver the required goods, services, and works in Afghanistan can apply for prequalification. Declaration of noninclusion Please provide copy of valid Trade License or Certificate of Incorporation The offeror must not have been included in the 1267/1989 list of the UN Security Council. The offeror must declare the following statement in their 3

12 Relevant Experience application submission form: We are currently not on the removed or suspended vendor list of the UN or other such lists of other UN agencies, nor are we associated with, any company or individual appearing on the 1267/1989 list of the UN Security Council. At least 3 Years proven experience in supply and delivery of goods/services/works, the company applied for pre-qualification. Please provide list of contracts undertaken in 2011 and 2012 in Appendix IV Also please provide details of referees in Appendix V Capacity of the supplier Financial Status UNDP may ask for additional information and/or documents for verifying applicant s relevant experience. Please provide company profile (Appendix II) and provide other relevant details as attachment such as, number of technical staff, technical and after sale support facilities, list of required equipment (if applicable), proof of dealership authorization, availability of spare parts, and provision of manufacturer standard warranties/guarantees applicable for the relevant goods/services/works. UNDP may ask for additional information and/or documents for verifying applicant s capacity. In addition to verification of documents submitted, UNDP will also undertake site visits as required, for physical verification of your capacity and other facilities, based on the information provided. The applicant should demonstrate sound financial capacity to undertake the delivery of goods/services/works applied for. Please provide copies of financial statements and/or bank statements for the year 2010, 2011 and 2012 Also please indicate the value of your company s annual turnover for 2010, 2011 and 2012 in Appendix II UNDP may ask for additional information and/or documents for verifying the applicant s financial capacity. Based on the financial strength of the interested offerors, UNDP will categorize the offerors based on the following criteria: Category Average Annual Turnover in USD Estimated Procurement Value in USD A Above 1,000,000 Up to 500,000 B Above 500,000 Up to 250,000 C Above 300,000 Up to 150,000 D Above 100,000 Up to 50,000 E Above 30,000 Up to 15,000 4

13 Appendix II Company Profile Name of Company Address of company Detail of contact person (s) and title (s) Name Title Primary Contact Secondary Contact Phone No. Year of Registration & Skype Copy of Trade License or Certificate of Incorporation Attached : Yes/No Name of parent company (If applicable) Country of registration of parent company (If applicable) Countries of operations Annual Turn Over / Sales Volume Year: 2010 USD: Year: 2011 USD: Year: 2012 USD: We are currently not on the removed or suspended vendor list of the UN or other such lists of other UN agencies, nor are we associated with, any company or individual appearing on the 1267/1989 list of the UN Security Council. Signature: Company Seal: Name: Title: 5

14 Appendix III Type of good/service Please indicate the goods and services that your company can supply in the table provided below, by simply mentioning the relevant letters (A, B etc.) under second column (Type of Goods and Services) Description Type of goods/services A. IT Related Hardware Supply and maintenance: Network Switches, Access Points and Cabling, Printing and Copying machines, projectors, cameras, TVs, and other related ICT equipment B. Mobile handsets (Smart / Android Phones, IPADS/Tablets, Thuraya, VHF, other handsets etc ) C. Desktop and laptop computers D. Database Development and maintenance (database system, development and maintenance of dynamic websites, CMS and GIS system provision and support) E. Web site development F. Software supply and support (Official License supplier for the known used brands Microsoft, Cisco, ESET, Kaspersky and Symantec license and Provision of technical support for the Dell, HP, Microsoft, Cisco and Cyberoam) G. Security Equipment and services (Network Security Camera, X-Ray Machine, CC TV Cameras and etc.) H. Any other ICT and Security related goods and services (Please specify) Signature: Company Seal: Name: Title: 6

15 Appendix IV List of Contracts Client Name Description of Contract Value (USD) Year of Completion Comments Please attach as number of pages as required. Signature: Company Seal: Name: Title: 7

16 Appendix V List of Referees No Name of Contact Person Name of Organization and Address Phone Number Signature: Company Seal: Name: Title: 8