CITY OF MOBILE. Purchasing Department and Package Delivery: Government Plaza 4th Floor, Room S Government St Mobile, Alabama 36644

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1 Typed by: Mailing Address: P.. Box 1948 Mobile, Alabama (251) nm Buyer: 4 CITY OF MOBILE Purchasing Department and Package Delivery: Government Plaza 4th Floor, Room S Government St Mobile, Alabama Please quote the lowest price at which you will furnish the articles listed below BID SHEET This is Not an Order READ TERMS AND CONDITIONS ON REVERSE SIDE OF THIS PAGE BEFORE BIDDING DATE BID NO. DEPARTMENT Commodities to be delivered F.O.B. Mobile to: 1/9/ Various As Specified This bid must be received and stamped by the Purchasing office not later than: 1:3 AM, Tuesday, October 27,215 Bid on this form ONLY. Make no changes on this form. Attach UNIT PRICE EXTENSION QUANTITY ARTICLES any additional information required to this form. UNIT Dollars Cents Dollars Cents OFFICE SUPPLIES (CALENDARS) The City of Mobile requests bids for Calendars to be awarded for the Period November 2, 215 through March 31, 216, per the following attached sheets. Calendars must be for the 2 16 Calendar Year. Quantities to be purchased are not available. City Departments will Purchase on an as needed basis. The City requires that no substitutions and/or alternate bids be made Unless the specified item is discontinued. Provide specifications and information on substitute or alternate items. All substitutions must be indicated on your bid including the manufacturer's name and stock number. Indicate on your bid if the item has been discontinued. Vendors found to be substituting without permission of the Purchasing Dept. will lose all awards from this bid. Private label or In-House (store) brands will not be accepted. You must sign and return this bid form with the attached RFQ #5941. Pricing must be listed on the provided form (RFQ #5941). The City reserves the right to reject any item bid by a vendor due to lack of information in order to compare item (i.e.: no catalogs, literature or specifications). All prices quoted are to be delivered prices F.O.B. Destination. The City will attempt to send purchase orders for higher amounts. However, due to computerized issuance of P.O.'s some will be for low dollar amounts. Vendor must accept all (large & small) purchase orders for items awarded. TOTAL RETURN ONE SIGNED COPY OF THIS BID IN ENCLOSED ENVELOPE State delivery time within days of receipt of PO. Firm Name We will allow a discount % 2 days from date of receipt of goods and correct invoice of completed order. Typed Signature By--

2 1. All quotations must be signed with the firm name and by an authorized officer or employee. 2. Verify your bid before submission as it cannot be withdrawn or corrected after being opened. In case of error in extension of prices, the unit price will govern. 3. If you do not bid, return this sheet and state reason. Otherwise, your name may be removed from our mailing list. 4. The right is reserved to reject any, or all quotations, or any portions thereof, and to waive technicalities if deemed to be in the interest of the City of Mobile. 5. This bid shall not be reassignable except by written approval of the Purchasing Agent of the City of Mobile. 6. State brand and model number of each item. All items bid must be new and latest model unless otherwise specified. 7. If bid results are desired, enclose a self-addressed and stamped envelope with your bid. (All or None bids only) 8. Do not include Federal Excise Tax as exemption certificate will be issued in lieu of same. The City is exempt from the Alabama and City sales taxes. 9. PRICES ARE TO BE FIRM AND F.O.B. DESTINATION UNLESS OTHERWISE REQUESTED. 1. BID WILL BE AWARDED ON ALL OR NONE BASIS UNLESS OTHERWISE STATED. 11. Bids received after specified time will be returned un-opened. 12. Failure to observe stated instructions and conditions will constitute grounds for rejection of your bid. 13. Furnish literature, specifications, drawings, photographs, etc., as applicable with the items bid. 14. Vendor May be required to obtain City of Mobile Business License as applicable to City of Mobile Municipal Code Section For Business License inquiry contact the Revenue Department at (251) or cityofmobile.org/taxes.php. 15. If a bid bond is required in the published specifications, see below: Each Bid Shall be Accompanied By A Cashier's Check, Certified Check, Bank Draft Or Bid Bond For the Sum Of Five (5) Percent Of The Amount Bid, Made Payable To The City Of Mobile And Certified By A Reputable Banking Institution. All Checks Shall Be Returned Promptly, Except The Check Of The Successful Bidder, Which Shall Be Returned After Fulfilling The Bid. 16. Contracts in excess of $5, require that the successful bidder make every possible effort to have at least fifteen (15) percent of the total value of the contract performed by socially and economically disadvantaged individuals. 17. All bids/bid envelopes must have the bid number noted on the front. Bids that arrive unmarked and are opened in error shall be returned to vendor as an unacceptable bid. 18. If successful vendor's principal place of business is out-of-state, vendor may be required to have a Certificate of Authority to do business in the State of Alabama from the Alabama Secretary of State prior to issuance of a Purchase Order. Vendors are solely responsible for consulting with the Secretary of State to determine whether a Certificate is required. See Please note that the time between application for and issuance of a Certificate of Authority may be several weeks. 19. Vendors do not need a City of Mobile Business License or Certificate of Authority from the Alabama Secretary of State to submit a bid, but will need to obtain the Business License and Certificate of Authority, if applicable, prior to issuance of a Purchase Order.

3 BID CONTINUATION SHEET Page of QUANTITY Bid on this form ONLY. Make no changes on this form. Add itional in- UNIT PRICE EXTENSION ARTICLES formation to be submitted on separate sheet and attached hereto. UNIT Dollars Cents Doll rs Cents Page 2 of2 The City will attempt to send purchase orders for higher amounts. However, due to computerized issuance of P.O.'s some will be for low dollar amounts. Vendor must accept all (large & small) purchase orders for items awarded. All items/orders to be delivered to departments. Delivery is required within seven (7) calendar days after receipt of Purchase order by the successful bidder. Repeated failures to meet the seven (7) day delivery could cause vendor to lose award of all items from this bid. This bid will be awarded on an item basis. All vendors will be required to provide verification of enrollment in thee-verify program. Additional information may be found at lfthe successful vendor's principal place of business is out-of-state, vendor may be required to have a Certificate of Authority to do business in the State of Alabama from the Secretary of State prior to issuance of a Purchase Order. Vendors are solely responsible for consulting with the Secretary of State to determine whether a Certificate is required. See: Please note that the time between application for the issuance of a Certificate of Authority may be several weeks. Upon notification, vendor will have 1 business days to provide the Certificate of Authority and thee-verify numbers to the Purchasing Department before award can be completed. (Vendors will possibly need to pay the expedite fee to meet this requirement because application is not sufficient. We must have a copy of the certificate with your Company ID number). Vendors do not need a City of Mobile Business License or Certificate of Authority from the Alabama Secretary of State, nor the E-Verify for certification to submit a bid, but will need to obtain the Business License and Certificate of Authority verification and/or provide thee-verify Certification, if applicable, prior to issuance of a Purchase Order. For additional information contact: City of Mobile Purchasing Mike Spafford (Buyer) at (251) RETURN ONE SIGNED COPY OF THIS QUOTATION IN ENCLOSED ENVELOPE We will allow a d iscount % 2 days f rom date of rece ipt of goods and correct invoice o f completed order. TOTAL READ ABOVE INSTRUCTIONS BEFORE QUOTING F irm Name By -

4 CALENDAR WEEKLY APPOINTMENT BOOK PLANNER, 8 1/4 X 1 7/8, ONE WEEK PER TWO PAGE SPREAD, WIREBOUND, APPOINTMENT TIME 7 AM TO 8:45 PM, BLACK, AT-A-GLANCE AAG jfff< II 597'1 (j) CALENDAR PROFESSIONAL PLANNER, FOUR PERSON UNDATED DAILY GROUP, APPOINTMENT TIMES 7 AM THROUGH 8 : 45 PM, RULED FOR 15 - MINUTE APPOINTMENTS, ONE WEEK PER SPREAD, 8 1/8 X 11, WIRE BOUND, GREEN INK, AT-A-GLANCE AAG CALENDAR DAILY APPOINTMENT BOOK, ONE WEEKDAY PER PAGE, 8 X 4 7/8, RULED, BLACK, HOURLY INCREMENTS, APPOINTMENTS 7 AM THROUGH 5 PM, AT-A GLANCE AAG-SK CALENDAR WEEKLY APPOINTMENT BOOK, 8 X 8 1/2, TWO PAGE PER WEEK, APPOINTMENT TIMES 7 AM THROUGH 8 PM, BLACK, NON REFILLABLE, AT-A GLANCE AAG-G595-

5 CALENDAR BASE FOR DESK, BLACK, HIGH IMPACT MOLDED PLASTIC, FITS PAGE SIZE 3 1/2" X 6" I AT-A-GLANCE o CALENDAR EXECUTIVE WEEKLY/MONTHLY MINDER, RULED 1 WEEK PER 2 PAGE SPREAD, WEEKLY & MONTHLY NOTE SPACE, TABBED MONTHLY, 6 7/8" X 8 3/4", BLACK, REFILLABLE, AT-A GLANCE AAG-G CALENDAR 16 MONTH CALENDAR PAD, 17 -X 21, VINYL CORNER, 12 MONTH CALENDAR ACROSS BOTTOM, NON REFILLABLE, AT-A GLANCE SK CALENDAR DAY MINDER PLANNER, BLACK, 8 X 4 7/8, WIREBOUND, AT-A GLANCE AAG CALENDAR REFILL, FOR #17 OR 17 CALENDAR BASES, ONE COLOR TYPE, AT-A-GLANCE E717-5

6 1 842 CALENDAR MONTHLY DESK, 22" X 17", 1 MONTH PER SHEET WITH 12 MONTH CALENDAR ACROSS BOTTOM, BLACK HOLDER WITH PAD, NON REFILLABLE, AT-A GLANCE AAG SK 24 ) CALENDAR MONTH AT A GLANCE, 14 MONTH, WIREBOUND, TWO PAGE PER MONTH, 7 7/8 X 11 7/8, AT-A-GLANCE AAG G47- o CALENDAR EXECUTIVE WEEKLY/MONTHLY MINDER, RULED 1 WEEK PER 2 PAGE SPREAD, WEEKLY & MONTHLY NOTE SPACE, TABBED MONTHLY, 6 7/8" X 8 3/4", BURGUNDY, REFILLABLE, AT-A GLANCE AAG-G CALENDAR MONTHLY MINDER PLANNER FOR THE YEAR SPECIFIED, 11 7/8 X 7 7/8, BLACK, TWO PAGE PER MONTH, NON REFILLABLE,,AT-A GLANCE AAG SK CALENDAR POCKET, BLACK, 3 3/4 X 6, TWO PAGE PER MONTH, AT-A GLANCE AAG G45-

7 CALENDAR WALL I MONTHLY, 2 X 3, 12 MONTH CALENDAR ACROSS BOTTOM, AT-A-GLANCE AAG-PM (3) CALENDAR DESK, 17 X 22, CALENDAR ACROSS TOP, AT-A-GLANCE AAG SK CALENDAR MONTH APPOINTMENT BOOK, 3 YEAR, 11 X 9, TABED DIVIDERS, WIREBOUND, TWO PAGE SPREAD PER MONTH, AT-A-GLANCE AAG CALENDAR DESK, 4 1/2 X 8, STYLE 21, LARGE REFILL, AT-A-GLANCE AAG E CALENDAR DESK, WEEKLY APPOINTMENT BOOK, 6 7/8 X 8 3/4, WIREBOUND, TWO PAGE PER BOOK, AT-A-GLANCE AAG G CALENDAR MONTHLY DESK PAD PLANNER 24 X 19, ONE PAGE PER MONTH, NON-REFILLABLE, AT-A GLANCE SK3-

8 CALENDAR REFILL, FINANCIAL I 3 1/2 X 6, FITS #17 BASE, AT-A GLANCE AAG-S CALENDAR DATED JOURNAL, 12 1/4 X 7 11/16, RED AND BLACK, ONE PAGE PER DAY, 37 LINES PER PAGE, AT-A GLANCE AAG-SD CALENDAR POCKET PLANNER, 3 5/8 X 6 3/16, BLACK, NON REFILLABLE, AT-A GLANCE AAG SK CALENDAR REFILL FOR FRANKLIN DAY PLANNER CLASSIC BINDER, JAN. DEC., (51/2X81/2), FDP # MAKE MODEL CALENDAR DAY MINDER, APPOINTMENT BOOK, 8 X 4 7/8, RULED WITHOUT APPT. SCHEDULE, BLACK, SPIRAL BOUND, ONE PAGE PER BOOK, AT-A-GLANCE AAG SK-46-

9 CALENDAR DATED JOURNAL 9 7/16 X 7 1/2, FAINT RULE, RED, STANDARD DAILY BUSINESS DIARY, ONE PAGE PER DAY, ADDRESS SECTION, NON REFILLABLE, RED AND BLACK INK, AT-A-GLANCE AAG SD (!) CALENDAR WALL, YEARLY PLANNER LAMINATED, 24 X 36, TWO SIDED, HORIZONTAL / VERTICAL, ERASEABLE WITH MARKER, RED/BLUE, AT-A-GLANCE AAG PM CALENDAR REFILL, WEEKLY/MONTHLY APPOINTMENT SECTION, LARGE BLOCKS, TWO PAGE PER MONTH, WIREBOUND, 16 PAGE INFORMATION SECTION, FITS GUILFORD #G545 AND SOUTHWORTH #655, AT-A-GLANCE AAG G CALENDAR PLANNER YEARLY ERASABLE WALL CALENDAR, 48 X 32, HORIZONTAL QUARTERLY FORMAT, BLUE AND WHITE, REVERSIBLE, AT-A-GLANCE AAG-PM3-28-YR

10 3 919 CALENDAR WEEKLY APPOINTMENT BOOK RULED FOR HALF- HOUR APPOINTMENTS, 8 AM - 6 PM, INCLUDES FULL WEEKEND, ONE WEEK PER SPREAD, 8-3/4 X 6 7/8, VERTICAL FORMAT, NON REFILLABLE, BLACK, AT-A-GLANCE AAG (j) CALENDAR MONTHLY DESK PADS W/LOOK-AHEAD PLANNING CALENDAR, REFILLABLE, BLACK, 22 X 17, RED AND BLACK INK, BLACK VINYL CORNERS, AT-A-GLANCE AAG-SK CALENDAR WEEKLY FASHION APPOINTMENT BOOKS RULED FOR 15 MINUTE APPOINTMENTS, 8 AM - 9:45 PM, 8-1/4 X 1-7/8 I BURGUNDY, AT A-GLANCE AAG CALENDAR, WEEKLY PLANNER, 6 7/8 X 8 3/4, BLACK, TWO PAGE PER WEEK, WIRE BOUND, NON REFILLABLE, AT- A - GLANCE AAG G CALENDAR, WEEKLY/MONTHLY APPOINTMENT BOOK, 6 7/ 8 X 8 3/4 ONE WEEK PER SPREAD, HOURLY APPOINTMENTS, BLACK 8 AM THROUGH 5 PM, AT - A - GLANCE AAG 7-1V- 5

11 CALENDAR REFILL FOR EXECUTIVE PLANNER AT - A- GLANCE AAG 7-29, 9 X 11, TWO PAGE PER MONTH, AAG (j) CALENDAR, MONTHLY DESK WALL RING BINDER, 11 X 8 1/4, 3 - HOLE PUNCHED, BLUE AND RED PRINT, AT - A- GLANCE AAG PM CALENDAR, MONTHLY PLANNER, DESK, 8 3/4 X 6 7/8, BLACK, UNRULED, TWO PAGE PER MONTH, WIREBOUND, NON REFILLABLE, AT -A GLANCE AAG G CALENDAR, MONTHLY PROFESSIONAL PLANNER, 9 X 11, BLACK, TWO PAGE PER MONTH, UNRULED WIREBOUND, NON REFILLABLE, AT -A GLANCE AAG CALENDAR, DESK REFILL, TWO COLOR, 3 1/2 X 6, FOR #17 BOOK STYLE BASES, AT -A GLANCE AAG E El' CH

12 THE CITY OF MoBILE, ALABAMA PURCHASING DEPARTMENT Potential bidders are responsible to check this site for any ADDENDUMS that are issued. It is the responsibility of the BIDDER to check for, download, and include with their BID RESPONSE any and all ADDENDUMS that are issued for a specific BID published by the City of Mobile. Failure to download and include ADDENDUMS in your BID RESPONSE may cause your bid to be rejected. This is a sealed bid. Any responses faxed or ed will be rejected. This is a sealed bid. Any response must be submitted in a sealed envelope with the bid number and bid opening date on the outside of the envelope. Any response that arrives improperly marked or with no bid number and opening date on the outside of the delivery or express package and opened in error will be rejected and not considered. It is the responsibility of the bidder to insure that their bid response is delivered to and received in the Purchasing Department before the date and time of the bid opening. Be sure to read the Terms and Conditions. All bids are F.O.B. Destination unless otherwise stated. Be sure to sign your bid! Package/Bid Delivery Address: Purchasing Department 25 Government St. Room S48 Mobile, AL (Request First Delivery) P.O. Box 1827 MoBILE, ALABAMA