Implementing Facilities Geographic Information System. TACCBO 2016 Annual Conference. Wednesday, June 22, 2016

Transcription

1 Implementing Facilities Geographic Information System TACCBO 2016 Annual Conference Wednesday, John Strybos, PE Associate Vice Chancellor of Facilities, Alamo College JP Grom, AIA, LEED, AP, PMP Vice President, LAN Matt Manges, PE, CFM Regional Manager, LAN

2 Presentation Agenda Alamo College Introduction What is GIS? Facilities History of Alamo Colleges Challenges Developing an Enterprise GIS from Scratch Looking to the Future 2

3 Alamo College Background Five colleges across San Antonio San Antonio St. Philip s Palo Alto Northeast Lakeview Northwest Vista 65,394 Students $450 Million Facilities CIP 24 New Buildings 5.5 Million Square Feet of Facilities 3

4 What is GIS? A Geographic Information System (GIS) is a combination of hardware, software & data designed to collect, manage, analyze, and display (share) all forms of geographically referenced information. Analyze Collect GIS Hardware, Software & Data Display/ Share Manage 4

5 What can you store in a GIS? Points, Lines & Polygons Attributes/Tables s 5

6 What can you store in a GIS? Georeferenced Images 6

7 What can you store in a GIS? Aerial Imagery 7

8 What can you store in a GIS? 3D Data Elevation Modeling, LiDAR & TIN s LiDAR (Light Detection and Ranging) is a surveying technology that measures distance by illuminating a target with a laser light TIN (triangulated irregular network) is a digital data structure used in GIS for the representation of a surface. 8

9 What can you store in a GIS? GPS & Survey Measurements 9

10 What can you do with GIS? Find the Coordinates of a Location 10

11 What can you do with GIS? Perform on-the-fly Measurements 11

12 What can you do with GIS? Manage assets 12

13 What can you do with GIS? Collect and Update Data in the Field 13

14 Facilities History of Alamo Colleges Space Utilization Study Performed in 2001 Maximo used to Manage Assets since 2008 Work Order Management Module Facility Condition Index FCI and Asset Data Updated Annually Age Range of Buildings Number of GSF in Age % of Total Buildings Range (GSF) Greater than 50 Years Old ,893 18% Between 25 and 50 Years Old 32 1,051,727 19% Between 10 and 25 Years Old ,988 13% Less than 10 Years Old 89 2,771,388 50% Total 207 5,525, % 14

15 Facilities History of Alamo Colleges Sensors are used to monitor lights 2010 Going Green Award As-built Data in CAD CAD (computer-aided drafting) is the use of computer systems to aid in the creation, modification, analysis, or optimization of a design Limited Surveys and GPS (Global Positioning System) Collection 15

16 Challenges Developing an Enterprise GIS from Scratch Defining a Use and Needs Establishing Buy-in From Multiple Departments Shaping Desired Reporting And Derivative Products Evaluating Current Data A Multi-year Implementation Plan Within Available Funding 16

17 Defining Needs Develop a Phased Approach Phase I - the Pilot Project Northeast Lake View Campus (NLC) Age Range of Buildings Number of GSF in Age % of Total Average FCI Buildings Range (GSF) Greater than 50 Years Old 1 1, % 0% Between 25 and 50 Years Old 1 17, % 4% Between 10 and 25 Years Old 2 6, % 2% Less than 10 Years Old , % 94% Total , % 100% Undertake a Needs Analysis Get to Know the Organization Discover the Current Assets Develop Long and Short Term Plans 17

18 Northeast Lake View Campus (NLC) 18

19 Assessment Methodology Assess the Existing Organization Identify the GIS Champions Interview Key Staff Inventory the Current Assets from a Spatial Perspective 19

20 Assessment Methodology Develop a Strategic Plan Define the Long Term Mission Establish an Organizational Structure Develop Long Term Goals Establish a Timeline 20

21 Assessment Methodology Develop a Tactical Plan Step-by-Step Plan Leverage Current Business Practices Develop GIS Schema 21

22 Leveraging Existing Asset Data for GIS Catalog What s on Hand Discover Obvious Spatial and Attribute Relationships 22

23 What Data Is Readily Available? Facility Condition Indices of Alamo Colleges Work Order History AutoCAD Drawings of all the Facilities Architectural Civil Mechanical Structural Landscape Fire Evacuation Routes 23

24 Data Summary at NLC 14 Buildings with an Average Age of 7 Years 35,596 Work Orders 828 AutoCAD Drawings 2500 Assets in Maximo, 740 with a Spatial Location 24

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30 Assets in Maximo Database 30

31 Drawings in CAD 31

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34 Convert to GIS 34

35 Visualize in 3D 35

36 Visualize in 3D 36

37 Convert Asset Data to GIS 37

38 Convert Asset Data to GIS 38

39 Visualize in 3D 39

40 Data Related Issues Different Data Integrity Rules Limited Common Attributes Noisy Work Order Data Varying Spatial Resolution Varying Temporal Resolution 40

41 How to Handle Data Cleanup Heavy Data Review Attribute Research Find Common Attributes Semi Automated Scripting 41

42 Current and Desired Data Current Data Digital Floor Plans High Spatial Resolution Work Order History Desired Data Investment Spending at Classroom and Building Level Utility and Energy Usage at Building Level 42

43 Demonstrating Return on Effort ACCD Uses ESRI Software in the Classroom Educational License Agreement Link data between multiple DB s FCI Space utilization Work Order Assets 43

44 Demonstrating Return on Effort Leverage Existing Data Expand the use of spatial data Build GIS Create Facilities Database Locate Assets Share Data with Other Campus Operations 44

45 Savings Through Better Management Manage Campus Buildings and Facilities Link Work Orders and Provide Reports Visualize Asset Location Maintain Regulatory Compliance Track Financial Information Associated with Assets 45

46 Potential Future Uses Locate and manage assets Environmental compliance Manage physical accessibility Americans with Disabilities Act Campus Lighting Evacuation Routes Mobile apps for students/staff Report Maintenance Issues Campus maps and routing 46

47 Potential Future Uses Event Logistics Parking Closures Construction activities Landscape management Incident mapping Leverage the GIS for Other Services Space and move management Student commute analysis 47

48 Looking To the Future 5-Year Implementation for all colleges One college Per Year Finalize Database Structure Convert Existing Data & Establish Links Provide training as colleges come online 48

49 Contact Information John Strybos, PE, Associate Vice Chancellor of Facilities JP Grom, AIA, LEED, AP, PMP Matt Manges, PE, CFM