Getting the Most Out of Your Asset Management System

Transcription

1 Getting the Most Out of Your Asset Management System Data Analysis and Visualization for Self-Assessment and Planning NEWEA January, Cris Perez, Kleinfelder Andrew Goldberg, Kleinfelder

2 This presentation is about Levels of service What to do when you think you are done with your Asset Management Plan

3 Goals of Asset Management Optimize budgets Maintain levels of service Meet regulatory demands Be aware of risks Pass the baton Communicate to stakeholders

4 From the EPA s Fundamentals of Asset Management

5 Asset Management System Implementation Steps Data Model AM So&ware Workflows Ci<zen Requests Work Orders Regulatory Framework Risk Framework Deteriora<on Financial Model

6 Simplify: Are we meeting our goals? Capital Plan Data about the assets O&M Data from customers Meet Levels of Service Targets

7 Canton, MA 5-Year AM Implementation Program Water Wastewater Stormwater Pavement Work Management Software

8 Year 1 Levels of Service Descrip.on/reason Categories Health and Safety Customer Service How to Measure Target Environmental Stewardship Financial Capability

9 Levels of Service (LoS) Year 1 Example

10 Process and Technology VUEWorks stores data in SQL database Organize data, calculate fields, and analyze Visualize results in Power BI

11 Example Dashboard: Implementation for Canton s Stormwater System

12 How do we get there? Goal SeUng Data Collec<on Analysis & Repor<ng Evalua<on What are we trying to accomplish? What data do we need to collect? How will the data be stored? How are we going to analyze the data? Are we mee<ng our targets? What changes should be made?

13 Goal Setting: What are our priorities for the Stormwater System? High-level goal: Effec<vely manage the stormwater system to meet level of service targets and meet regulatory compliance requirements. Can we be more specific? LoS Example: conduct regular inspec<ons of catch basin assets to iden<fy and correct opera<on issues

14 Data Collection: What specific questions do we want to answer? 1) Operation & Maintenance: What operations issues were observed during inspection? Are we addressing maintenance issues within 1 month? 2) Permit Requirements: Are we cleaning and inspecting at the proper frequency to maintain catch basins <50% full of debris? How many catch basins were cleaned (annually)? How much debris was removed (annually)?

15 Data Collection: What specific questions do we want to answer? 1) Operation & Maintenance: What operations issues were observed during inspection? Are we addressing maintenance issues within 1 month? 2) Permit Requirements: Are we cleaning and inspecting at the proper frequency to maintain catch basins <50% full of debris? How many catch basins were cleaned (annually)? How much debris was removed (annually)?

16 Data Collection: What assets will be tracked to answer these questions? Catch basin assets: >3500 in the Town s drainage system Transport stormwater Collect and temporarily store debris Require on-going maintenance Catch basin

17 Data Collection: How will data be collected? Time stamp Asset Loca.on Time stamp Create Work Orders based on inspec.on frequency Clean Asset and Complete Work Order Form Repairs Needed? No Close Work Order GIS Updates Yes Legend: Ac.on Update using ArcGIS Collector Create Child Work Order for Repairs Repair Asset Data Repair

18 Data Collection: What operations issues were observed during inspection? Initial form development, training, streamlining Mobile work order form Field trainings with tablets

19 Analysis: Are we addressing maintenance issues within 1 month? Why is there a difference? Catch Basin ID: Repair Needs: Repair Top Blocks/Bricks Count of Work Orders <1 month >1 month Number of Days Work Order Open

20 Evaluation: Are we addressing maintenance issues appropriately? Are we meeting our target? If not, why? How should we improve? <1 month >1 month Count of Work Orders Number of Days Work Order Open

21 Data Collection: What specific questions do we want to answer? 1) Operation & Maintenance: What operations issues were observed during inspection? Are we addressing maintenance issues within 1 month? 2) Permit Requirements: Are we cleaning and inspecting at the proper frequency to maintain catch basins <50% full of debris? How many catch basins were cleaned (annually)? How much debris was removed (annually)?

22 Data Collection: What data is needed to answer these questions? Example: Are we cleaning and inspec<ng at the proper frequency to maintain catch basins <50% full of debris? Grate type Catch basin ID Total depth Depth to debris Maintenance Needs Loca<on Catch basin width Cleaning date

23 Data Collection: Where is the data stored? Acribute Data Catch Basin ID Loca<on Catch basin width Catch basin depth Grate type 1 Condi<on Data Catch Basin ID Maintenance Needs Cleaning date Depth to debris GIS sta+c dynamic Work Orders AM System

24 Data Analysis: How many catch basins were >50% full of debris? Data Storage Data Analysis Final Output Catch Basin ID Loca<on Catch Basin % Full GIS Catch basin width Catch basin depth Grate type Catch Basin Analysis Catch Basin Volume CB % CB % AM System Catch Basin ID Maintenance Needs Cleaning date Depth to debris Volume of Sediment % Full CB % CB % Power BI

25 Analysis: Are we cleaning and inspecting at the proper frequency? How many catch basins were >50% full of debris? Decrease Cleaning Frequency Count of Catch Basins Increase Cleaning Frequency Percent Full

26 Evaluation: Where should catch basin cleaning frequency be adjusted? High Debris Area High School

27 Evaluation: How should catch basin cleaning frequency be adjusted? Impaired Waterways High Debris Area High School

28 Modify workflow to meet goals Percent Full < 50%? Percent Full > 50%? Create Work Orders based on Inspec.on Frequency Clean Asset and Complete Work Order Form Repairs Needed? No Close Work Order Adjust Cleaning Frequency GIS Updates Needed Yes Update using ArcGIS Collector Create Child Work Order for Repairs Repair Asset

29 Now that you have goals, data, analysis tools what s next? Incorporate findings into other components of asset management program Prioritize resources Continuously improve Financial Planning Next Steps: Financial Planning How much does it cost the Town to clean in-house? Are we cleaning catch basins cost-effec<vely?