PANCHAYAT DARPAN. PARADIGM SHIFT TO PANCHAYAT ACCOUNTS MAINTENANCE & MIS

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1 PANCHAYAT DARPAN A PARADIGM SHIFT TO PANCHAYAT ACCOUNTS MAINTENANCE & MIS Presented by- Dr. Vinod Yadav Deputy Commissioner (Development) Department of Panchayat & Rural Development Madhya Pradesh

2 PRIs in Madhya Pradesh Madhya Pradesh Panchayat Raj evem Gram Swaraj Adhiniyam 1993 deals with the all functions of PRIs working in Madhya pradesh 51 Zila Panchayat 313 Janpad Panchayat Gram Panchayat

3 Panchayat Darpan A Bird Eye View

4 Evolution of Panchayat Darpan Hindrances posed by Previous online systems Panch Lekha, Pria Soft etc. Difficult & lengthy entry process. New Scheme New Software. Separate physical & financial monitoring software. Ignorance about head of accounts Generated reports not meet requirement of reporting at various levels/different schemes.

5 Evolution of Panchayat Darpan Observation by Auditors Records are incomplete/not maintained. No work information available. Scheme wise separate books not available. Supporting bills a& MB not available or not in order.

6 Evolution of Panchayat Darpan Grievances of Departmental Officials Physical progress and financial data not available. Available data not verifiable maintained records. MIS data with regard to HR, Legal and Admin not readily available or not updated periodically.

7 Evolution of Panchayat Darpan Result Utter confusion. Resistance to do entry in system. Incomplete record, incorrect data & delayed reporting. Audit objections. Fund miss utilization, Over/Under utilization Pave way for. Panchayat Darpan

8 Panchayat Darpan: Vision Compulsion to Obeying Panchayat Act Automate manual process of PRIs Full transparency at every level and every steps while implement a scheme Make every stakeholder (PRI) Responsible under a unified system Establishing unified Information Gateway of PRIS of Madhya Pradesh Single System & Single Sign-on for PRIs Making every GP self dependent by earning from own resources

9 Panchayat Darpan: Constraints One Gram Panchayat having multiple Bank Account Issuing Chqs is a possibility of fraud. Difficult to maintain manual account books and ledger Provisioned e-payment through Electronic Payment Order (EPO)

10 Panchayat Darpan: Provision Provisioned One Gram Panchayat One Bank Account Restrict Payments through Bank Chqs & Cash Withdrawal Provisioned Payment making after following all the rules according to Panchayat act Provisioned e-payment through Electronic Payment Order (EPO) maintaining both Sarpanch & GP Secretary signing authority

11 Login Steps for Working in PD for Gram Panchayat Lock Single Bank Account Enter the Opening Balance of Individual Scheme as on 01/04/2015 Create Vendor with full detail (Name, AC,IFSC,TIN,TAN,AADHAR,SAMGRAID,VoterID Create Construction Work with full detail AS,TS,Valuation Update the Completion Status (Stage of Work) Create & Lock Bill for Payment Include Locked Bill & Generate EPO Signed EPO & submit to concerned Bank Branch and Obtain Payment Transaction ID and Date Chose EPO/Bill and Update Payment Transaction ID and Date

12 Benefits to Stakeholders Department Monitor Physical progress of work Better financial e-governance by putting the financial data on public domain Organized financial data for concurrent auditors so that more thrust on auditing then accounting. Integrate all the schemes/fund received under the umbrella of Panchayat and rural development department Citizens Key information related to schemes, expenditure of funds, grants of funds Information related to Department and 3-tiers of PRI Panchayat Darpan linkage to other portals- Can view NREGA works and individual benefits schemes through SAMAGRA

13 Benefits to Stakeholders( Continued) PRIs Better fund management Effective controls can be exercised over utilization of funds in proper manner Better access to the financial guidelines Chartered Accountants Information available related to funds available/allotted/earned Works undertaken Measurement books Vouchers and receipts Completion reports along with Photographs of the work

14 Panchayat Darpan Home Page

15 Ease of Simple Provision to make data entry in PD for Gram Panchayat

16 Panchayat Darpan : Account Managment

17 Panchayat Darpan : work Managment

18 Panchayat Darpan : work Managment

19 Panchayat Darpan : Payment Managment

20 EPO generated from Panchayat Darpan

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