Complementary Demo Guide

Transcription

1 Complementary Demo Guide Scanned Supplier Invoice Processing SAP Business ByDesign Manufacturing SAP Business ByDesign

2 Table of Content 1 About this Document Purpose Master and Transactional Data Demo Steps Install Collaboration Window Check Communication Language Create Purchase Order Post Goods Receipt Prepare txt file and pdf file for upload Checking Scanned Invoice October 23,

3 1 About this Document 1.1 Purpose This guide shows you how to demo the Scanning of Supplier Invoices process in the SAP Business ByDesign demo system. 2 Master and Transactional Data Every demo system contains essential master and transactional data, which allow you to run specific processes using the appropriate master data or transactional data that you may need to show a particular feature in the system. The master data in the following table has been specifically set up to support demos that include a replenishment process. For creating a purchase order and an Inbound Delivery you need the following data: Data Type Name and Value Usage Supplier S (Miller&Son) Product P October 23,

4 3 Demo Steps 3.1 Install Collaboration Window Logon Information Logon ID (Role) Work Center / View Administration01 Home Self Services Self-Services Overview screen Collaboration Window Click My Computer Click Install Additional Software Click on Download Version Run, execute Installation steps. If download is not working then please use the following link: \\dwdf213\byd_solution\01_releaseindependent\16_refsys\99_tmp\1302_collaboration_window \COLWBYD240SP02_ exe Add the System URL of your test system, User Financial01 and Password in the Collaboration Windows Box. October 23,

5 In Settings, Invoice Scanning add your C-Folder from where the invoices should be taken for Scanning. October 23,

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7 3.2 Check Communication Language Logon Information Logon ID (Role) PURCHASE02 (Buyer / Bill Warner) Work Center / View Supplier Base Suppliers The communication language should be English. (Otherwise, you have to adapt all relevant words in the invoice files to your local language.) Suppliers screen Supplier S (Miller&Son) Select Supplier. General Supplier screen Click Edit, General October 23,

8 Language of Main Communication English Change Language. 3.3 Create Purchase Order Logon Information Logon ID (Role) PURCHASE02 (Buyer / Bill Warner) Work Center / View Purchase Requests and Orders Common Tasks: New Purchase Order New Purchase Order screen Supplier S (Miller&Son) Press Enter. Click Add Row. Product ID P (Control Regulation) Choose the product. Delivery Date < current date plus 2 days > Change the default value if necessary. Ship-To / Service Location ID P1100 Quantity 10 EA. Gross Price 45 USD your local currency Press Enter Click Order. Take a note of the PO number: 3.4 Post Goods Receipt Logon Information Logon ID (Role) Work Center / View Warehouse01P (Warehouse Manager / Luther Loblanski) Inbound Logistics Purchase Orders Purchase Orders view Show Open Purchase Orders October 23,

9 And Find P Click Go. Create Inbound Delivery and Goods Receipt screen Select the purchase order from the step before, and click Post Goods Receipt. Delivery Notification ID Target Logistics Area ID Purchase Orders view For example, IDN_PTP_ST_ UC1 This is the delivery notification ID of the supplier / freight forwarder. Click Propose Quantities. Default by the system. Click Save and Close. A message appears in the bottom of the screen to indicate the inbound delivery has been created. Take a note of the inbound delivery number: 3.5 Prepare txt file and pdf file for upload Double-click and adapt the attached txt and doc files with correct Suppliers Details: your created PO, Invoice Date, Invoice ID, Delivery Note ID and the Due Date. InvoicePO396_US.txt InvoicePO396_US.do c Save the text file (*.txt) as txt file. Save the word file (*.doc) as pdf file. Both files should have the same name Invoice_xxx.txt and Invoice_xxx.pdf After you saved the files, you can drag and drop them to the defined uploading folder you defined in the settings for Collaboration Window set-up. October 23,

10 3.6 Checking Scanned Invoice Logon Information Logon ID (Role) Work Center / View Financial02 Supplier Invoicing Invoices and Credit Memo Invoice and Credit Memo view Show All Documents Select Invoice just created Click Edit Invoice and Credit Memo view Click Show Exceptions. Click Save and Post. Add an External Document ID. Clarify Exceptions if needed in order to get invoice posted. Alternative you can go to Work Documents to Be Processed Open Tasks: Clarify Exception(s) for Supplier Invoice Work screen Show Scanned Document in Process Click Go.. Show Document with Exceptions Click Go.. October 23,

11 Icons Caution Example Tip Note User ID and User Role Work Center and Work Center View Copyright 2017 SAP SE or an SAP affiliate company. All rights reserved. No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of SAP SE or an SAP affiliate company. The information contained herein may be changed without prior notice. Some software products marketed by SAP SE and its distributors contain proprietary software components of other software vendors. National product specifications may vary. These materials are provided by SAP SE or an SAP affiliate company for informational purposes only, without representation or warranty of any kind, and SAP or its affiliated companies shall not be liable for errors or omissions with respect to the materials. The only warranties for SAP or SAP affiliate company products and services are those that are set forth in the express warranty statements accompanying such products and services, if any. Nothing herein should be construed as constituting an additional warranty. In particular, SAP SE or its affiliated companies have no obligation to pursue any course of business outlined in this document or any related presentation, or to develop or release any functionality mentioned therein. This document, or any related presentation, and SAP SE s or its affiliated companies strategy and possible future developments, products, and/or platform directions and functionality are all subject to change and may be changed by SAP SE or its affiliated companies at any time for any reason without notice. The information in this document is not a commitment, promise, or legal obligation to deliver any material, code, or functionality. All forward-looking statements are subject to various risks and uncertainties that could cause actual results to differ materially from expectations. Readers are cautioned not to place undue reliance on these forward-looking statements, and they should not be relied upon in making purchasing decisions. SAP and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of SAP SE (or an SAP affiliate company) in Germany and other countries. All other product and service names mentioned are the trademarks of their respective companies. See for additional trademark information and notices. October 23,