FINANCIAL MANAGEMENT & BUDGET

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1 BUDGET DEVELOPMENT, MANAGEMENT & FORECASTING TAX RATE PREPARATION & ANALYSIS FINANCIAL MANAGEMENT & BUDGET FINANCIAL REPORTING & AUDITS INTERNAL AUDITING GRANTS & DONATIONS

2 PROCUREMENT CONTRACT MANAGEMENT BUSINESS RECORDS MANAGEMENT FLEET MANAGEMENT RISK MANAGEMENT

3 FEDERAL GRANTS MANAGEMENT PRIVATE GRANTS & DONATIONS FINANCIAL ACCOUNTING INTERNAL ACCOUNTS FUNDRAISING PAYROLL & BENEFIT MANAGEMENT PAYROLL ADMINISTRATION BENEFIT ADMINISTRATION

4 CNS MANAGEMENT & OPERATIONS CHILD NUTRITION SERVICES STUDENT ACCOUNT MANAGEMENT CNS FINANCIAL ACCOUNTING DATA MANAGEMENT INFORMATION TECHNOLOGY MANAGEMENT NETWORK MANAGEMENT HARDWARE/SOFTWARE MANAGEMENT

5 DIRECTOR OF BUSINESS OPERATIONS OLIVER GUMBS BUSINESS/FINANCE INFORMATION TECHNOLOGY SUPERVISOR CHILD NUTRITION SERVICES SUPERVISOR Oliver Gumbs Randy Reynolds CHERYLE LORD-GORDON CHHS SC BMS RSE MMS MES HOB RES LCE CHRISTINE LAMBERT MARIE LEPPO- TURNER VERONICA KIMMEL LINDA BETINS PATRICIA HICKMAN CYNDI CLENDANIEL DANELLE NOWELL TRACY HARP JAMIE ANDREWS

6 FINANCIAL SECRETARY RESPONSIBILITIES CROSS-TRAINED FUNCTIONS # ACCOUNTS PAYABLE # ACCOUNTS RECEIVABLE # CURRICULUM BUY DOCUMENT PROCESSING # CASH RECEIPTS (CR) AND INTERGOVERMENTAL VOUCHERS (IV S) FOR LIAISON OPERATING UNITS # PCARD VERIFICATION REGINA MCGIRK FINANCIAL SECRETARY FSF COORDINATOR INTERNAL AUDITS AND RECONCILIATIONS AUDIT COORDINATOR DATA SERVICE CENTER COORDINATOR MONTHLY RECONCILIATION-STATE/LOCAL COORDINATOR STUDENT ACCOUNT RECONCILIATION/AFFILIATED ORGANIZATION ACCOUNT COORDINATOR QUICKBOOKS MONTHLY REVENUE TRACKING PAYROLL AND BENEFIT REVIEW E SECURITY PCARD COORDINATOR PAYPAMS COORDINATOR DAILY VALIDITY DISTRIBUTION

7 KATHY STREETT FINANCIAL SECRETARY LIAISON ELEMENTARY AND TECHNOLOGY GAAP COORDINATOR VENDOR LIAISON/SUPERUSER PETTY CASH MANAGEMENT INVENTORY CONTROL ARCHIVES COORDINATOR STUDENT ACCIDENT INSURANCE REPORTING REBECCA (BECKIE) SMITH FINANCIAL SECRETARY LIAISON SECONDARY, ATHLETICS AND CHILD NUTRITION, VOCATIONAL (509) - DOCUMENT PROCESSING, RECONCILIATION AND REPORTING EXTRA-TIME PROGRAMS (EXCLUDING FEDERAL GRANTS) FUNDRAISER MANAGEMENT INTERNAL ACCOUNT CERTIFICATION FORM TRACKING FLEET DRIVER AUTHORIZATION TRACKING DISTRICT CONTRACT TRACKING CITIZEN S BUDGET OVERSIGHT COMMITTEE AMANDA (MANDY) WAGNER FINANCIAL SECRETARY LIAISON - FACILITIES, TRANSPORTATION, DISTRICT OFFICE AND SUSSEX CONSORTIUM FEDERAL GRANTS TIME AND EFFORT REPORTING SPECIAL EDUCATION

8 FINANCIAL SECRETARY RESPONSIBILITIES CROSS-TRAINED FUNCTIONS # PAYROLL ADMINISTRATION # BENEFIT ADMINISTRATION # WORKER S COMPENSATION CLAIMS PROCESSING/MONITORING # FUNDING CHANGES AND PFA S # OPEN ENROLLMENT # NEW HIRES # TERMINATIONS/RESIGNATIONS/RETIREMENTS # BACKUP COVERAGE FOR P&B FUNCTIONS ROSA GILLESPIE FINANCIAL SECRETARY PHRST COORDINATOR PARAEDUCATORS, TEACHERS AND SPECIALISTS (500) ADMINISTRATORS (600) HARTFORD AND DISABILITY LIAISON DONATED LEAVE BANK MONITORING SALARY SCHEDULE MAINTENANCE IN CONJUNCTION WITH THE DIRECTOR COMBO CODE LIST MAINTENANCE RETIREMENT PROCESSING (N Z)

9 CYNTHIA (CINDI) CLAVETTE FINANCIAL SECRETARY CAFETERIA S, CAFETERIA WORKERS AND SUBSTITUTES (400) NURSES, SECRETARIES AND JROTC (600) TRANSPORTATION STAFF (700) COACHES AND ATHLETIC STAFF (800) TECHNOLOGY STAFF & SUBSTITUTES (200) FILEMAKER B/U FOR PAYROLL DATABASES RETIREMENT PROCESSING (A F) ABBIE LOBLEY FINANCIAL SECRETARY PARA AND TEACHER SUBSTITUTES (50/100) CUSTODIAL STAFF AND SUBSTITUTES (300) NURSES & SECRETARIES SUBSTITUTES (600) TRANSPORTATION SUBSTITUTES (700) SUMMER SCHOOL DATABASE AND MANAGEMENT AESOP SUBSTITUTE IMPORT TO FILEMAKER ACA REPORTING PAYROLL AND BENEFIT DOCUMENT SCANNING DOCK LETTER DISTRIBUTION RETIREMENT PROCESSING (G M)

10 RANDY REYNOLDS INFORMATION TECHNOLOGY SUPERVISOR SERVE AS THE DISTRICTS INFORMATION SECURITY OFFICER MANAGE DISTRICT TECHNOLOGY PROGRAMS AND RESOURCES (DATA, NETWORK, HARDWARE AND SOFTWARE) ALERTNOW SUPERVISION OF BUILDING TECHNOLOGY SPECIALISTS BUSINESS CONTINUITY AND DISASTER RECOVERY MANAGEMENT TRAINING COORDINATION/MANAGEMENT FOR TECHNOLOGY SPECIALISTS REPRESENT THE DISTRICT ON TECHNOLOGY RELATED MATTERS AND COMMITTEES SHELLY SOUDER SENIOR SECRETARY OFFICE ACCOUNTS PAYABLE/RECEIVABLE TELEPHONE COVERAGE AND SUPPORT TICKET TRACKING AND FACILITATION PURCHASING ADMINISTRATION ALERTNOW MANAGEMENT PROCEDURE/POLICY DOCUMENTATION BOARD POLICY UPDATE BACKUP ESCHOOL ADMININSTRATOR BACKUP FOR COGNOS REPORTING

11 ROB JENNINGS - TECHNOLOGY SPECIALIST APPLE HARDWARE REPAIRS APPLE SERVER MANAGEMENT DISTRICT LEVEL/BUILDING TECH SUPPORT JAMF CO-ADMINISTRATOR LIBRARY MANAGEMENT SOFTWARE PRIMARY APPLE TECHNOLOGY SPECIALIST WIRELESS POINT PERSON MICHELE RITTER TECHNOLOGY SPECIALIST FILEMAKER PRO DATABASE MANAGEMENT AND REPORTING DISTRICT IPAD COORDINATOR/APP DISTRIBUTION JAMF CO-ADMINISTRATOR AESOP DATA COORDINATOR MELISSA COOK TECHNOLOGY SPECIALIST COGNOS BLACKBOARD CONNECT MANAGEMENT ESCHOOL PLUS ADMINISTRATOR FILEMAKER DATABASE SUPPORT IEP PLUS PERFORMANCE PLUS DISTRICT INFORMATION SECURITY OFFICER (ISO) TECHNOLOGY ASSET TRACKING (FILEMAKER)

12 BUILDING STAFF MARCUS WALKER CHHS JAMES (JAY) KING CHHS BEVERLY MARVEL BMS JOHN (LES) PROCTOR MMS ROBERT KUTAY HOB ANDREW HOCKER - LCE PAT MANHARD MES BARBARA (JEANNIE) MORRIS RSE MARY BETH D AMICO -RES TOM JACKSON SC FUNCTIONS TECH SUPPORT/HELP DESK & ASSET TRACKING REPAIR, MAINTAIN, UPGRADE INSTRUCTIONAL TECHNOLOGY (COMPUTERS, SMARTBOARDS, PRINTERS, TABLETS, PROJECTION & SOUND SYSTEMS) SOFTWARE/APP INSTALLATION AND MAINTENANCE TESTING AND TROUBLESHOOTING NETWORK ADMINISTRATION FOR INITIAL APPLE SERVER TROUBLESHOOTING APPLE SERVER ACCOUNT CREATION/MODIFICATION/PASSWORD CHANGES WINDOWS ACTIVE DIRECTORY ACCOUNT CREATION/MODIFICATION/PASSWORD CHANGES SECURITY CAMERA/SERVER SUPPORT MULTI-FUNCTION DEVICE SUPPORT

13 CHERYLE LORD-GORDON, CHILD NUTRITION SUPERVISOR CNS FINANCIAL & OPERATIONS MANAGEMENT STUDENT ACCOUNT MANAGEMENT CNS FINANCIAL ACCOUNTING MARKETING AND COMMUNICATIONS PERSONNEL MANAGEMENT OF ALL CNS STAFF AESOP RECONCILIATION RESPONSIBLE FOR THE REVIEW, DEVELOPMENT AND MANAGEMENT OF CNS RELATED PROCEDURES, AND POLICIES REPRESENTS THE DISTRICT ON CHILD NUTRITION RELATED MATTERS (FEDERAL, STATE, LOCAL AND DISTRICT) STACY DAVIS-SMITH, CHILD NUTRITION SPECIALIST ASSISTS WITH CNS MANAGEMENT & OPERATIONS MARKETING, EDUCATION AND COMMUNICATIONS REPRESENTS THE DISTRICT ON CHILD NUTRITION RELATED MATTERS PRIMARY CNS CUSTOMER SERVICE CONTACT AND OFFICE ADMINISTRATIVE ASSISTANT TO THE SUPERVISOR DATABASE AND WEBSITE MANAGEMENT MENU PLANNING AND NUTRITION MANAGEMENT FEDERAL COMPLIANCE MANAGEMENT CNS PROGRAMMATIC, COMMITTEE AND TECHNOLOGY LIAISON CNS PROGRAM AUDIT LEAD RESPONSIBLE FOR COORDINATING ALL PROGRAM REPORTS

14 DEBBIE DUKES, FINANCIAL SECRETARY CNS FINANCIAL REPORTING CNS INTERNAL AUDIT AND RECONCILIATIONS CNS FINANCIAL AUDIT LEAD ACCOUNTS PAYABLE ACCOUNTS RECEIVABLE PAYROLL REPORTING PCARD VERIFICATION STUDENT ACCOUNT/PCS FINANCIAL ACCOUNTING MEAL BENEFIT FORM PROCESSING FEDERAL REIMBURSEMENT PROCESSING PAYPAMS COORDINATION PROCUREMENT AND INVENTORY MANAGEMENT CAFETERIA S CHRISTINE LAMBERT CHHS MARIE LEPPO-TURNER SC VERONICA KIMMEL BMS LINDA BETINS RSE PATRICIA HICKMAN MMS CYNTHIA (CYNDY) CLENDANIEL MES DANELLE NOWELL HOB TRACY HARP RES JAMIE ANDREWS - LCE FUNCTIONS CAFETERIA OPERATIONS CAFETERIA FINANCIAL MANAGEMENT MENU PLANNING AND NUTRITIONAL MANAGEMENT INVENTORY CONTROL STAFF AND PRODUCTION MANAGEMENT

15 DOCUMENT MANAGEMENT SPECIALIST (CASUAL/SEASONAL) DIANE BETTS STUDENT RECORD MANAGEMENT CHHS ONLY VICTORIA (VICKI) HURD SPECIAL EDUCATION RECORDS MANAGEMENT DISTRICT-WIDE FUNCTIONS SERVES AS LIAISONS TO STATE ARCHIVES FOR THE PROCESSING AND TRANSMITTAL OF STUDENT DOCUMENTS SERVES AS LIAISONS TO SCHOOLS FOR DOCUMENTS MANAGED AT THE DISTRICT-LEVEL ASSIST IN THE REVIEW OF SCHOOL RECORDS TO MEET STATE ARCHIVING REQUIREMENTS ASSIST IN THE DEVELOPMENT AND IMPLEMENTATION OF DISTRICT DOCUMENT MANAGEMENT POLICIES AND PROCEDURES SPECIAL PROJECTS