SAMPLE PLANS PROJECT OVERVIEW, MAUI & MYUI SCREENS, WORKFLOW PROCESS, SUPPORT

Transcription

1 SAMPLE PLANS PROJECT OVERVIEW, MAUI & MYUI SCREENS, WORKFLOW PROCESS, SUPPORT

2 PROJECT OVERVIEW HISTORY MAUI/MYUI SCREENS

3 SAMPLE PLANS: HISTORY Plans first generated around 2015 Sample Plan of Study added to general catalog Need for reporting and ability to manipulate the data for a personalized academic plan Academic and Curricular Planning Project prong 2 of 3 Focus on Undergraduate programs currently but will implement more Graduate programs as their Degree Audit process continues

4 SAMPLE PLANS: MAUI Found in the Registrar tab

5 SAMPLE PLANS: MAUI Found in the Registrar tab

6 SAMPLE PLANS: MAUI

7 Start Session the first session when this plan is valid Plan Status Pending Sample Plan has been entered and awaiting department and college approval Approved Sample Plan has been approved by department/college Published Sample Plan appears in MyUI Inactive Sample Plan no longer represents the accurate requirements/course information In Progress Sample Plan currently being worked on by the Sample Plan team and is not ready to be viewed Start term the first session of the plan (currently fall, spring, or summer) SAMPLE PLANS: MAUI Search bar Start Session / End Session Plan Status - Pending, Approved, Published, Inactive Start Term

8 Co-Curricular Not currently used Presentations, conferences, student org Course Validated Allows for next session courses Degree Audit Requirement Phase 2 for Academic Planner MILE MARKERS System to organize and report on entries General Education CLAS Core Gen Ed requirements in CLAS major General Education Gen Ed requirements in non-clas major Application Application General application Audition Admission Application Apply to Medical School Degree Application Other Exam MCAT Research If not a course Other Used rarely Seminar Non-course seminar Honors Separate honors work Internship If not a course Elective Major Elective Elective in major, degree requirement Elective Focus Area Engineering terminology Elective General elective and can be used for another major, minor, or certificate Mile Markers can appear in a year and term, year only, or as an Academic Career entry meaning at any point

9 SAMPLE PLANS: MAUI VIEW

10 SAMPLE PLANS: MAUI

11 SAMPLE PLANS: MAUI GE footnote for ANTH:1201

12 SAMPLE PLANS: MAUI GE footnote for ANTH:1201

13 SAMPLE PLANS: MAUI Print feature

14 SAMPLE PLANS: MYUI My Programs of Study/All Programs Displays current plans only

15 SAMPLE PLANS: MYUI Example of Sample Plan with Plan Name and Learning Center: Nursing RN Example of Sample Plan with Plan Name and no Learning Center: Pre-Dentistry

16

17 SAMPLE PLANS: MYUI

18 SAMPLE PLANS: MYUI

19 WORKFLOW PROCESS CAMPUS

20 Dept Catalog Team Dept College Catalog Team Degree Audit Enters updated information Works with department to review/correct information Awaits changes in MAUI (courses, programs) to complete catalog copy Catalog copy back to department for proofing Catalog copy reviewed by college Final changes made in Catalog Updates made in Uachieve/Degree Audit system REGISTRAR: COMMUNICATION PLAN Three data management tools intersecting: CAT, MAUI, and Uachieve *Sample Plans follow Universal Workflow process. Updated plans may be initiated by departments prior to catalog copy completion, however, the plan will not be returned for review until final notification received from Catalog team. Requirements are always updated through the Catalog workflow, not Sample Plans. Sample Plan Team Notification received that catalog copy complete May now enter Sample Plan*

21 UPDATE CURRENT SAMPLE PLAN Click view next to the plan you want to see

22 UPDATE CURRENT SAMPLE PLAN Click view next to the plan you want to see

23 UPDATE CURRENT SAMPLE PLAN Click Update Plan

24 UPDATE CURRENT SAMPLE PLAN Click Update Plan

25 A workflow form will appear allowing you to make free text changes on the right side. You can either type in items or copy and paste from a document. UPDATE CURRENT SAMPLE PLAN

26 A workflow form will appear allowing you to make free text changes on the right side. You can either type in items or copy and paste from a document. The following is an example of how we would know changes are made. In the first year fall the first course differs. In the first year spring the change is explicitly stated and we would assume the other information remains. If no changes occur, click the check box next to No Changes for. The Other Comments at the bottom refers to an item for the first year but not assigned to a specific semester. UPDATE CURRENT SAMPLE PLAN

27 UPDATE CURRENT SAMPLE PLAN Footnotes at the bottom with label For example: 2 nd Year Spring Elective - footnote

28 Create Sample Plan instructions coming soon

29 Initiator Sample Plan Team Initiator College Sample Plan Team Department representative Sample Plan discussions occurring during catalog review period Initiate form after catalog changes complete* Ensure sample plan reflects catalog information Review plans and communicate via for any additional information Sample Plan In Progress while entering into MAUI Approve workflow, Sample Plan now Pending Receive updated form showing changes from previous plan Verify department requirements are met Verify college requirements are met (For example: Gen Eds, any course requirements happening in certain years) Once form received and approved, Sample Plan becomes Approved Publish in catalog by June 1 as large XML feed CAMPUS: WORKFLOW PATH Formal workflow managed by Universal Workflow minimal stops Sample Plan crafting done outside of workflow and determined by department s practices *If department submits Sample Plan updates prior to catalog copy complete, Sample Plan team will not send back updated plans until notification received from Catalog.

30 SUPPORT GROUP , TRAINING, HELP TEXT

31 GROUP Becky Keogh and Fran Boyken will monitor REG-Sample-Plans Will use this address to coordinate Sample Plans with

32 ADDITIONAL SUPPORT In Progress: Help text on workflow forms Help text on MyUI views Trainings