E-PROCUREMENT IN CROATIA

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1 E-PROCUREMENT IN CROATIA Ivan Palčić, the Ministry of the Economy E-Procurement Forum: Enhancing Public Spending Vienna, Austria December 2015.

2 The PP System in HR

3 Legal framework Acts Public Procurement Act (OG 90/11, 83/13, 143/13, 13/14) Act on the State Commission for Supervision over Public Procurement Procedure (OG 18/13, 127/13, 74/14) Regulations Tender documents and tenders Implementation control Notices Defence and security Ordinances Education CPV List of entities Diplomatic missions and consular offices

4 Institutional framework Ministry of the Economy DG for the Public Procurement System State Commission for Supervision over Public Procurement Procedure (appellate body) Ministry of finance (concessions) State Office for Central Public Procurement Agency for Investments and Competitiveness (PPP) Electronic Public Procurement Classifieds (procurement notices)

5 MoE DG for the PP System technical assistance and written opinions Help desk every TUE and THRU (9-12AM) Open doors every last FRI in month legislation (drafting the proposal) monitoring over law implementation education statistics (data on public procurement) international cooperation

6 PP Market Procurement value ~ 5,16 bn total Goods ~ 1,67 bn 32% Works ~ 1,63 bn 32% Services ~ 1,03 bn 20% Under national threshold ~ 0,82 bn 16% ~ 5,51 bn total ~ 12% GDP Number of entities: Contracting authorities ~ 4200 Contracting entities ~ 270

7 Billions e-procurement in Croatia PP Market Value (HRK) 50 kn 45 kn 40 kn kn 30 kn 25 kn 20 kn Goods Services Works Under threshold 15 kn TOTAL 10 kn 5 kn 0 kn

8 PP Scope National thresholds: Good and services ~ Works ~ Concluded public contracts: contracts contracts Award criteria: Lowest price more than 99% MEAT less than 1% Works 18% 15% Goods 52% 54% Services 30% 31%

9 Award criteria MEAT Lowest price Public contracts

10 Brief history of e-proc in HR PP Act (OG 110/07 & 125/08) mandatory e-notification in the Electronic Public Procurement Classifieds (EPPC) Centralized system one provider (esender) e-access was voluntary PP Act (OG 90/11, 83/13, 143/13 & 13/14) mandatory e-access in open and restricted procedue ca 80% of all PP procedures in HR on annual basis

11 Recent activities May Strategy on development of e-procurement in the Republic of Croatia (OG 54/13) July Amendments to the PP Act (OG 83/13) e-submission gradual implementation Implementation timeframe:

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13 e-modules Notification Access Submission Evaluation Award Ordering Invoice Payment Archiving

14 Value & volume of contracts formed through e-proc TOTAL VALUE KPI NUMBER KPI All contracts kn Contracts where e-submission was allowed kn 24,13% ,84% Contracts where e-bids were submitted kn 1,24% 34 0,33% Contracts awarded to e-bid kn 0,88% 16 0,16% GOODS All goods contracts kn 5699 Contracts where e-submission was allowed kn 33,77% ,25% Contracts where e-bids were submitted kn 1,54% 8 0,14% Contracts awarded to e-bid kn 1,05% 5 0,09% SERVICES All services contracts kn 3061 Contracts where e-submission was allowed kn 44,87% ,61% Contracts where e-bids were submitted kn 3,22% 23 0,75% Contracts awarded to e-bid kn 2,38% 11 0,36% WORKS All works contracts kn 1463 Contracts where e-submission was allowed kn 6,73% ,85% Contracts where e-bids were submitted kn 0,02% 2 0,14% Contracts awarded to e-bid 0 kn 0,00% 0 0,00%

15 PP time length Days Nr of contracts KPI Average time length from CN to CAN 92, ,01 CPB average time length from CN to CAN ,75 Other centralized purchasing procedures aver age time length from CN to CAN 117, ,40

16 Direct award (Negotiated procedure without publication) Number KPI Value KPI All contracts ,73 Direct award (Negotiated procedure without publication) 769 7,52% ,84 5,68%

17 Volume & value of contracts divided into lots Number KPI Value KPI All contracts ,73 Contracts divided into lots ,10% ,77 16,99%

18 Volume & value of contracts with subcontractors Number KPI Value KPI All contracts ,73 Contracts with subcontractors 527 5,16% ,56 23,22% All goods contracts ,73 Goods contracts with subcontractors 36 0,63% ,54 2,30% All services contracts ,11 Services contracts with subcontractors 259 8,46% ,47 23,75% All works contracts ,89 Works contracts with subcontractors ,86% ,55 37,79%

19 Volume & value of contracts awarded to consortia Number KPI Value KPI All contracts ,73 Contracts awarded to consortia (grouping) 537 5,25% ,95 21,28%

20 Volume & value of contracts with green spec Number KPI Value KPI All contracts ,73 Contracts with environmental specifications 19 0,19% ,52 0,45%

21 Contracts with MEAT criterion Number KPI All contracts Contracts with MEAT criterion 249 2,44%

22 Contracts subject to non-judicial reviews Number KPI All contracts Contracts subject to non-judicial reviews 926 9,06%

23 Challenges E-submission: fear of new (CA & EO) promotion & presentation education IT security issues involvement of the State Commission appeals issue interoperability with state registries - court register, tax register... bank guarantees Future issues: European Single Procurement Document e-invoice automatization

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25 List of published notices 1. Procedure preparation Preparation of procedure (subject matters, time limits, exclusion grounds, etc) Upload of tender documenta tion Upload of Cost estimate Sending the notice for publis hing publication Published notice, tender documentation, bill of quantities 2. Tender submission General tender information Tender price/bill of quantities upload Generated bid sheet Signing with advanced electronic signatue Sending (submitting) the tender 3. Public opening Expiry of the time limit for the receipt of tender Keys for tender opening Decryption Opening of e-tender Generating minutes of the public opening of tenders E- evaluation next step encryption

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37 Useful links PP Portal SCSPPP EPPC CPB MoF

38 Thank you for your attention!