Utilizing Technology in School Business Management

Transcription

1 TITLE OF PRESENTATION Utilizing Technology in School Business Management LINE OF SUBTEXT & ADDITIONAL LINE September 2015 TITLE OF PRESENTATION Favorites TITLE OF PRESENTATION Favorite 1

2 TITLE OF PRESENTATIONSave Report Criteria TITLE OF PRESENTATIONSave Report Criteria TITLE OF PRESENTATIONExporting Reports 2

3 TITLE OF PRESENTATIONExporting Reports TITLE OF PRESENTATION Using the Reporting Grid TITLE OF PRESENTATION Using the Reporting Grid 3

4 TITLE OF PRESENTATION Using the Reporting Grid TITLE OF PRESENTATION Using the Reporting Grid TITLE OF PRESENTATION User Id Security Assign Menus & Allow Access To Install Ids 4

5 TITLE OF PRESENTATION User Id Security System Wide Parameters TITLE OF PRESENTATION User Id Security System Wide Parameters TITLE OF PRESENTATION User Id Security General Ledger 5

6 TITLE OF PRESENTATION User Id Security Accounts Payable TITLE OF PRESENTATION User Id Security Purchase Order TITLE OF PRESENTATION User Id Security Requisition 6

7 TITLE OF PRESENTATION User Id Security Asset Inventory TITLE OF PRESENTATION User Id Security Personnel & Payroll TITLE OF PRESENTATION User Id Security Personnel & Payroll 7

8 TITLE OF PRESENTATION User Id Security Personnel & Payroll TITLE OF PRESENTATION GL Component Level Security Restrict user s ability to View, Report, and Use General Ledger accounts based on any account component. Restrict access based on Package General Ledger, Accounts Payable, Etc. TITLE OF PRESENTATIONBUDGET IMPORT 8

9 TITLE OF PRESENTATION JOURNAL ENTRY IMPORT TITLE OF PRESENTATION School Food Interface DEFINE ACCOUNTS FOR POSTING TITLE OF PRESENTATION School Food Interface 9

10 TITLE OF PRESENTATION PREDEFINED GL DISTRIBUTION TITLE OF PRESENTATION PREDEFINED GL DISTRIBUTION TITLE OF PRESENTATION PREDEFINED GL DISTRIBUTION 10

11 TITLE OF PRESENTATION PREDEFINED GL DISTRIBUTION TITLE OF PRESENTATION PREDEFINED GL DISTRIBUTION TITLE OF PRESENTATION Mass Inactivate/Delete Vendors Cannot delete vendor if the Vendor number is on a Requisition, Purchase Order, Invoice or Check record. 11

12 TITLE OF PRESENTATION ing Purchase Orders to Vendors Set Up Steps for ing Purchaser Orders to Vendors. On User id records Enter the user s address. On the PO tab on the user id record, check two options, Allow User to See/Print Signature(s) on Approved POs (you must implement embedded Signatures on PO) Allow User to POs to Vendors On the PO Parameter record Create templates for Normal and Void Purchase Orders. Enable ing purchase orders to vendors. TITLE OF PRESENTATION ing Purchase Orders to Vendors TITLE OF PRESENTATION ing Purchase Orders to Vendors 12

13 TITLE OF PRESENTATION ing Purchase Orders to Vendors TITLE OF PRESENTATION ing Purchase Orders to Vendors TITLE OF PRESENTATION ing Purchase Orders to Vendors approved purchase orders using Print Purchase Order transaction or using Transfer Requisitions to Purchase Order transaction. After ing a list displays that includes PO Number and Vendor Name. Does not list invalid, undeliverable or blocked s. Delivery failed notifications sent to from address on template. 13

14 TITLE OF PRESENTATION ing Purchase Orders to Vendors TITLE OF PRESENTATION Embedded Signatures May embed signatures on Requisition, Purchase Orders and Checks. Provide Signature on a Harris signature form and a voided check when applicable. TITLE OF PRESENTATION Paying Vendors With Check With ACH With Credit Card With Virtual Credit card, produce file containing invoices to be paid by your Bank. 14

15 TITLE OF PRESENTATION Auto Clearing Checks using a Bank file TITLE OF PRESENTATION Auto Clearing Checks using a Bank file TITLE OF PRESENTATION Receipt Module Set up Station Ids Specific to Individuals Set up Revenue codes which includes revenue account number Assign Station Id, Cost Center Number, and Revenue codes to a Parameter record Assign receipt form name to Station Id Receipt Dollars Post Cash Receipts to General Ledger 15

16 TITLE OF PRESENTATION Receipt Module Set up Station Id TITLE OF PRESENTATION Receipt Module Set up Revenue Code TITLE OF PRESENTATION Receipt Module Assign Station Id, Cost Center, and Revenue codes to a Parameter record 16

17 TITLE OF PRESENTATION Receipt Module Receipt Dollars TITLE OF PRESENTATION Receipt Module Recap TITLE OF PRESENTATION Receipt Module Set up Station Id 17

18 TITLE OF PRESENTATION Receipt Module Post GL Data TITLE OF PRESENTATION Routing Set Up Routing Define Group Codes Approvers Package Code: RQ, PO, Journal Entry, Budget User Id & address Define Rules & Assign Approvers GL Component, Vendor, PO Prefix, User Id, Requisition CCtr, or Requisition Type Turn on Routing TITLE OF PRESENTATION Routing Define Group Codes Approvers 18

19 TITLE OF PRESENTATION Routing Define Rules & Assign Approvers TITLE OF PRESENTATION Routing Enable Routing TITLE OF PRESENTATION Routing Routing Document Approval 19

20 TITLE OF PRESENTATION Routing Routing Document Query TITLE OF PRESENTATION Routing View Routing Information Susan McWhirter TITLE OF PRESENTATIONAllocation Tracking Set up Allocation Tracking Define Allocation Tracking Types Fee, Travel, Etc. Define Allocation Tracking Master Records Import Names from Payroll Manually Add Names Assign AT Types to AT Names 20

21 TITLE OF PRESENTATIONAllocation Tracking Define Allocation Tracking Types TITLE OF PRESENTATIONAllocation Tracking Define ATN Master Records TITLE OF PRESENTATIONAllocation Tracking Assign AT Type To AT Number 21

22 TITLE OF PRESENTATIONAllocation Tracking Import Employees TITLE OF PRESENTATIONAllocation Tracking Allocate Funds TITLE OF PRESENTATIONAllocation Tracking Allocation Tracking Query 22

23 TITLE OF PRESENTATIONAllocation Tracking Assign ATN & ATT to Document TITLE OF PRESENTATIONAccounts Receivable A/R Set up Define Bill Types Define Message Codes Define Penalties Define Templates for Bills, Statements and Receipts Add Customer Records TITLE OF PRESENTATIONAccounts Receivable Bill Type 23

24 TITLE OF PRESENTATIONAccounts Receivable Customer Record TITLE OF PRESENTATIONAccounts Receivable Accounts Receivable Processing Generate Bills Auto Generate Bills Manually Generate Bills Print/ Bills Update General Ledger Receipt Payments Adjust AR Account Balance Bills, Statements, Receipts Debit Memo, Credit Memo Print Reports TITLE OF PRESENTATIONeSchool Payments eschool Payment Page 24

25 TITLE OF PRESENTATIONeSchool Payments eschool Management TITLE OF PRESENTATION Salary Transfer In Payroll allows you to change the salary expenditure on the Employee s GL Distribution record in Payroll, and changes the check record accordingly. In Budgetary Accounting, records journal entries reclassifying the salary expenditure and related employer paid expenses. Cash is reclassified when warranted. TITLE OF PRESENTATION Employee Self Service Employee can Access from any computer View their elected withholding, earnings summary, check history, leave balances and leave history. Request changes to their demographics, direct deposits, W4 and state tax withholding forms. Upload documents for demographic and direct deposit request. Print past check information Print W2s for past years 25

26 TITLE OF PRESENTATION Service Report Export/Import Export the Service Report to Excel Record leave, subs, pay adjustments, hours worked or overtime. Import payroll data using the Time & Attendance transaction. After import modify or delete data using Input Pay transaction TITLE OF PRESENTATION 3 rd Party Import PEEHIP is a 3 rd party file. The import file format is coma separated three values being SS#, Deduction #, Monthly amount. TITLE OF PRESENTATION And More Budget Works Change Master records, deduction, leave, salary schedules, etc. Update Employee records. Add vacancies. Update GL Budget Update Live Payroll Employee Records and other Master records. 26

27 TITLE OF PRESENTATION And More Document Services & Viewer Print Payroll and AP Checks using MICAR ink, saving cost of preprinted checks. Save a.pdf version of the check, which can be viewed and reprinted online. Asset Inventory Track capital and non capital assets. Compute depreciation and export. Add new assets and change existing asset data using UTS scanners and software. 27