Informal Business Discussion Minutes Tuesday, March 17, :00 PM Present: Charlotte J. Nash, Jace Brooks, Lynette Howard, Tommy Hunter, John Heard

Transcription

1 Informal Business Discussion Minutes Tuesday, March 17, :00 PM Present: Charlotte J. Nash, Jace Brooks, Lynette Howard, Tommy Hunter, John Heard 1. Water Resources Capital Program Update Ron Seibenhener, Director of Water Resources, along with Tyler Richards and JC Lan, presented an overview of DWR s Capital Improvement Process and discussed potential future projects.

2 Capital Improvement Program March 2015

3 Department of Water Resources A Business Unit of Gwinnett County Governance BOC/CA Revenue Staff Customers Assets Products Activities 2

4 Mission Providing Superior Water Service at an Excellent Value 3

5 DWR Guiding Principles Continuous DWR Improvement Objectives through Innovation Efficiency Education Personal Commitment 4

6 Agenda DWR Capital Improvement Process I. CIP Development II. III. IV. CIP Implementation Example of CIP Process Current Capital Improvement Plan V. Discussion

7 I. CIP Development The Start DWR Objectives Triggers Level of Service Safety Regulatory Efficiency Other 6

8 I. CIP Development Triggers DWR Objectives BCE Information Program Need or Project Identification Analyses Solution 7

9 I. CIP Development Information is Key Asset Information What is it, where is it, what condition is it in? -Maximo Facilities Predictive Maintenance/Condition Assessment -Lucity/GIS Pipes Sewer CCTV, Leak Detection, Valve Audits Models How does the asset or system perform now and under different conditions? 8

10 I. CIP Development Organization Area: Distribution System Program: PCCP Replacement Project: New Hope to Barrett Bluff Dr 9

11 I. CIP Development Prioritization Project or Program Prioritized Within Area Prioritized Across Areas Area Team Prioritizes Leadership Team Reviews Capital Improvement Plan 10

12 I. CIP Development Next Steps DWR Objectives A Prioritized Project List This is what we have so far: A 6 year window to plan, starting the next year The other pieces of the puzzle are: Timing of Projects Money 11

13 I. CIP Development Proforma Inputs Revenues: Number of Accounts - Less than 1% growth/year Water Usage/Account - No change SDC Forecasting - Less than 1% growth/year New Rate Resolution Increases in 17, 19 and 21 Expenses: Operating Costs - Debt Service - Increase 2.1%/year Decreased due to Retiring 12

14 I. CIP Development Projected Debt Service 13

15 I. CIP Development Projected Revenue and Expenses W&S Annual W&S Revenue, Million $ $450 $400 $350 $300 $250 $200 $150 $100 $50 Pension obligation Debt Service Operating Cost Revenue Available for CIP $

16 I. CIP Development Projected Funds Available for W&S CIP $300 Annual CIP Funds Available, Million $ $250 $200 $150 $100 $50 $

17 I. CIP Development Projected R&R Needs 16

18 I. CIP Development Projected R&R Needs 17

19 I. CIP Development R&R Needs Projected through 2030 DWR Objectives Collection System Distribution System Water Production Water Reclamation $18 Million $20 Million $11 Million $35 Million Total R&R $84 Million/year Other Needs $30 -? Million/yr 18

20 I. CIP Development - SW Projected Revenue and Expenses Annual SW Revenue and Expenses, Million $40 $35 $30 $25 $20 $15 $10 $5 $- DWR Objectives Debt Service Operating Cost Revenue Available for CIP

21 I. CIP Development - SW Projected Funds Available for SW CIP DWR Objectives 20

22 I. CIP Development - SW Projected Funds Available and Need, SW CIP DWR Objectives R&R Need 21

23 II. CIP Implementation DWR Objectives Ensuring that we get the most out of our assets Both Life and Performance 22

24 II. CIP Implementation Asset Management Cycle Rehabbed or Replaced at Right time Condition Assessments Asset Management Plans Plan Right Asset in Right Place Good Planning Replace Design Operated and Maintained to Extend Life Predictive and Preventive Maintenance O&M and CIP Programs Operate Construct Installed Correctly Specs, Ordinances Inspection 23

25 III. Example of CIP Process King Arthur Drive Sewer The Trigger Problem started here DWR had 3 recorded backup calls prior to In 2013 DWR received multiple backup calls on one stick of pipe which led to multiple maintenance activities including root cuts, main flushes, and a point repair. We even had to dig down twice to remove our maintenance equipment that had gotten lodged in the pipe 24

26 III. Example of CIP Process King Arthur Drive The Information The line was CCTVed and multiple failures were identified along with sags. Several point repairs were found with patches done with several different pipe materials. The pipe was originally installed in

27 III. Example of CIP Process King Arthur Drive Sewer The Need 1,500 Ft of Sewer with condition rating of 5 and several sags 26

28 III. Example of CIP Process King Arthur Drive Sewer The Project 27

29 Backups III. Example of CIP Process King Arthur Gravity Sewer DWR Objectives Evaluation of Rehab versus GIS Data, Lucity Maintenance History, CCTV 1,500 Ft of Pipe Replacement King Arthur Drive Sewer Replacement Project Trigger Identification Need Analyses Project Solution 28

30 III. Example of CIP Process King Arthur Drive Sewer The Prioritization Collection System Projects Project Number 2012 Project Rank 2012 Cost Estimate 2013 Cost Estimate 2014 Cost Estimate 2015 Cost Estimate Wolf Creek Force Main Replacement M $181,741 $480,000 $760,000 Chandler Woods Force Main M $69,900 $280,000 $1,120,000 Replacement Gold Creek Way 3 King Arthur Drive Sewer Replacement M $50,227 $178,090 $170,499 Rosestone Drive Gravity Sewer Rehab M $43,983 $30,000 $500,000 $0 Main Street Lilburn Sewer Main M $25,000 $350,000 Blue Ridge Force Main Replacement M $72,653 $52,329 $400,000 $0 Brandywine Trail Replacement M $69,536 $25,000 $325,000 29

31 III. Example of CIP Process King Arthur Gravity Sewer Design and Construction A design has been complete for a replacement sewer We are still awaiting two easements. A construction contract is scheduled to go to the BOC this year. Inspections will be performed to ensure that the pipe is installed properly PVC DIP 30

32 III. Example of CIP Process King Arthur Gravity Sewer On-going Maintenance The portion of the pipe that runs under the creek will be CCTVed every 5 years since it is a critical crossing PVC is estimated to last 100 years, so CCTV will start in 20 years and re-inspection scheduled based on condition. Any maintenance on this line will continue to be tracked in Lucity/GIS 31

33 III. Example of CIP Process King Arthur Gravity Sewer Regular CCTV of the Line Asset Management Plan Rehabbed or Replaced at Right time Replace Plan Design Right Asset in Right Place Proper Pipe Material for Conditions Operated and Maintained to Extend Life Tracking Maintenance Data Line Flushing Program Operate Construct Installed Correctly Regular Inspections During Construction 32

34 III. Example of CIP Process Facilities versus Pipe Assets Linear Assets 6 different asset types Gravity and Pressure Pipes, Manholes, Valves, Meters Hydrants Vertical Assets 248 different asset types VFDs, various kinds of pumps, motors, gearboxes, motor control centers, instrumentation 28,308 operating assets 33

35 IV. Current CIP Facility Programs Water Production Water Reclamation Pump Stations SCADA Improvement Coatings Program ARC Flash Program Rehab and Replace Program WP Security Program Disinfection Improvements Water Treatment Enhancement SCADA Improvement Coatings Program ARC Flash Program Rehab and Replace Program Biosolids Program Crooked Creek Improvements Watershed Improvements SCADA Improvement Coatings Program ARC Flash Program (complete) Rehab and Replace Program PS Optimization Program PS Flow Management PS Decommissioning 34

36 IV. Current CIP Pipe Programs Distribution System Collection System Stormwater Rehab and Replacement Water Service Line Small Diameter Pipe PCCP Water Meter Distribution System Extensions Pressure Management Optimization Fire Protection Looping/Water Quality Improvement Rehab and Replacement Gravity Sewer Forcemains Sewer Extensions Sewer Assessment Wastewater Flow Metering Rehab and Replacement Storm Sewers Culverts Headwalls Dams 35

37 IV. Current CIP Other Programs System Development Miscellaneous Economic Development Developer Participation Agreements Petition Sewer W&S Planning Studies W&S Master Plan Review Fleet Equipment DWR Central Facility Upgrades Admin/Revenue Asset Management and Tech Support DWR Data Management Utility Relocation Program 36

38 IV. Current CIP CIP Projects DWR Objectives Commissioner s Access to Projects 37

39 Water and Wastewater CIP A total of 96 projects on the list Divided into Distribution System (17) Water Production (14) Pump Stations (13) Collection System (22) Water Reclamation (13) Stormwater WIP (17)

40 Stormwater CIP A total of 91 projects on the list Divided into Stormwater SPLOST (10) Stormwater Drainage Improvements(76) Utility Relocations(4) General (1)

41 V. Discussion Education Center at the F. Wayne Hill WRC Research/Innovation Program Enabling Economic Development 40

42 V. Discussion Water Resources Education Center Engage our Community in Understanding and Protecting our Water Resources Develop Partnerships with Environmental Groups, Schools, and Businesses Develop a New Generation of Water Professionals 41

43 V. Discussion Research Program The Next Big Problem will be Solved through Innovation. The Key to Innovation is Research. The Key to Innovation Benefit is Preparation The Key to Preparation is Involvement 42

44 V. Discussion Economic Development Some Points for Discussion Demand is different and less Cities and CIDs are bigger factors Infill versus green field development DWR approach to development has not changed New tools are needed Cost sharing Cost recovery 43

45 V. Discussion Buford Highway in Suwanee 44

46 V. Discussion Grayson High School Site 45

47 V. Discussion Grayson High School Site 46

48 V. Discussion Peachtree Parkway Site 47

49 V. Discussion Peachtree Parkway Site 48

50 V. Discussion Peachtree Industrial Site 49

51 V. Discussion Peachtree Industrial Site 50

52 Questions? March 2015