HMIS Action Plan June 2018

Transcription

1 Build out reporting & monitoring capacity (for system and providers) Strategy 1: Identify the reporting needs and data points needed for building agency and lead monitoring type dashboards/reports Online survey (this scope and the need for the survey is Meet with AC staff to discuss goals and objectives not changed, hence this work is marked as paused and completed) Meet with relevant staff to 1) review current reports and HMIS functions 2) discuss possible features we could add 3) recipients of survey 4) survey delivery method Brainstorming with CSH, CES leads and CES leadership Refinement lab (expected to comply with the requirement of the lab) CES monitoring tool/reports Strategy 2: Develop and implement the reporting needs and data points needed for building agency and lead monitoring type dashboards/reports Planning and design Development Agency level dashboards Testing and Stakeholder feedback CES monitoring tool/reports System Performance dashboard DFSS - Reports for the RFP and ongoing monitoring Rollout Providing data from HMIS (ongoing for now) Automate reports Information delivery planning (report, type of visulization,phased etc.) CES dashboard for leadership and CSH Reports on ad-hoc basis Finalize design for SPM Dashboard Ongoing Ongoing Strategy 3: Create and implement a data request and approval process

2 Data request for larger datasharing/research based projects Form is developed and is made available CoC Action Agenda and other small to medium sized Timeline template project requests Process for tracking Strategy 4: Realignment of the Data Quality (DQ) process Expand DQSC membership to include CES providers for input Engage the DQSC and changes to the DQ Plan as needed Make changes as needed Dissiminate changes to ATA's Inform Evaluation Tool Examine, retest and debug Outlook macro DQ Process changes in April Send out initial notifications, reminder to ATAs and EDs for Q2 Send out final announcement to ATAs and EDs for Q2 Review CES data needs to incorporate into DQ process Maximize HMIS capacity to better serve the system Strategy 1: Identify existing modules that can help maximize the capacity of the HMIS system Identify the modules Explore additional modules to help enhance system capacity Strategy 2: Plan, develop and implement identified modules. Train the AC finance team to explore the functionalities Gather input Fundmanager Prepare and plan a workflow Islolate challenges/ barriers Communication Rollout Resource Point (based on available capacity) Real time unit availability (Part of the CES refinement lab) Strategy 3: Continued user support, project executions, HMIS maintenance

3 PIT ATA data review and DQ HIC Create report to confirm HIC Data entered into HMIS (may include matching to CoC Team update) ESG CAPER Schedule webinar for ESG receipients Improve HMIS Customer Service Strategy 1: Training Redesign New User and Existing User Trainings (LMS) Develop Training Tree Privacy, Security and Consent Training Review and approve internally the changes to the Consents Strategy 2: Technical Assistance Develop TA support for all HMIS needs around the Evaluation Tool Strategy 3: Standardization of data access Legal agreements A standardized DSA template P&P that outlines the steps taken for data access Build a platform for ease of access (SQL or Cloud) Start working with identified consultant RRH reports Send daily reports to users Build RRH monthly report automate in Excel Understand logic of ART One List Implement One List in SQL Translate logic to SQL Test differences between ART and SQL outputs Strategy 4: HMIS Helpdesk Assess effectiveness and efficacy Refine Data integration with other Systems Strategy 1: Identify grants/collaborations to help build technology/data platforms that allows for real time data sharing

4 Rush Collaboration CIC START grant Results from the Harmony work will inform the CiC Start In-progress Request gender and SSN Complete step wise algorithm Harmony/WellCare grant Develop a 100 person roster to test the algorithm Validate, 3 matching types Validate and the finding and write a report Data delivery Strategy 2: Legal Legal agreements Overcome legal barriers and challenges Develop agreements as needed Revenue Generation Strategy 1: Develop a fee for service and a business model Develop communication HMIS Fee for Service ( a fee service was not Gather internal feedback (all deaprtments) implemented) Disseminate information Ensure processes are in place before rollout TA business model Data as a Service (Daas) business model/connector Analysis and Research/Homeless System Evalution and Performance Strategy 1: Data request form requests Strategy 2: Access to other data sets/resources

5 Strategy 3: Research write ups to inform CoC work Analyze data Write report Report is reviewed by team AHAR summary report Incorporate edits Report is revewed by Comms Incorporate edits This resource is now moved to the CoC Team and work will be handled under the System Performance, Data, and Research Line of Work Case Statement to End Homelessness Rapid Re-Housing Analysis: Issue Briefs Rapid Re-Housing Analysis: Project Report Cards EVHI report Federal Benchmarks Equite Analysis/Demographic Snapshot When available, incorporate feedback from ETF, Advocacy Committee, and other stakeholders Communications approval Analyze data Draft an agency report card