Oakland County Department of Information Technology Project Scope and Approach

Transcription

1 Leadership Group: Courts Department: Clerk/Register of Deeds Division: Clerk s Office Project Sponsor: Jennifer Howden Date Requested: 7/7/15 PM Customer No. 212 Request Type: Enhancement IT Team Name: Courts IT Team No: B Project Manager/Leader: Mary Gaissert Account Number: Account Description: Vital Stats Index Customer Name: Clerk s Vital Records Grant Funded? No Mandate? Yes Mandate Source: Fed. Supreme Ct Opinion No Project Goal To update the County Clerk s Vital Records Unit applications and forms to reflect the recent changes in marriage laws pursuant to Federal Supreme Court Opinion No so that County Clerk staff can properly issue same gender marriage licenses and maintain marriage records as non-gender. Business Objective To modify the Vital Records Management System (VRMS) to comply with recent changes issued by the Supreme Court that allow same gender marriages. To allow for the creation of non-gender specific Marriage Licenses that will be developed by the State of Michigan. To convert all previous marriage records in VRMS and other databases from Male/Female to non-gender specific. Major Deliverables Modified screens (internal and external) Modified forms (Affidavit and License) Modified reports (Expired Marriage License and File Maintenance Transactions) Modified database Approach Validate Business Requirements Code and test enhancements Obtain customer signoff Deploy to production Form Rev. 05/08/2012 Page 1 Project Rev. 8/31/2015

2 Research & Analysis SEMCOG County IT Collaboration Research Research conducted nothing found Gartner Research Recommendation Research conducted nothing found NACo Application Store Research conducted nothing found Benefits This process will allow the Clerk s Office Vital Unit staff to properly maintain same gender marriage records according to the Supreme Court Opinion issued 6/26/15. Impact Number of Users Divisions Unlimited Leadership Groups Courts Clerk s Office Vital Records Unit, the general public Risk Business Environment Low Little or no impact to existing business processes. Technical Environment Low Proven and previously implemented technologies. Assumptions Staffing IT Staffing: resources will be available for the hours indicated per the attached project plan. Other Staffing: additional staffing will be available as follows: Role: Name Hours per Day Project Sponsor: Jennifer Howden As needed Form Rev. 05/08/2012 Page 2 Project Rev. 8/31/2015

3 Facilities Technical Funding Mandate Federal Supreme Court Opinion regarding same gender marriages No Other Priority Constraints Exclusions Form Rev. 05/08/2012 Page 3 Project Rev. 8/31/2015

4 PROJECT PHASE AUTHORIZATION Phase(s): Project Management, Business Area Requirements, Programming, Implementation and Post Implementation Support Total Estimated Application Services Hours: 563 Cost: $72,064 Total Estimated Technical Systems Hours: 5 Cost: 640 Total Estimated CLEMIS Hours: Cost: Total Estimated Internal Services Hours: Cost: IT Application Services Division Manager Approval: IT Technical Systems Division Manager Approval: IT CLEMIS Division Manager Approval: IT Internal Services Division Manager Approval: IT Management Approval: Approved: Yes No Reason: Project Sponsor Approval: Title: PROJECT SUMMARY Authorized Development (see above) Hours: 568 Cost: $72,704 Preliminary Estimated Development for Future Phases Hours: Cost: Grand Total Estimated Development Hours: 568 Cost: $72,704 Form Rev. 05/08/2012 Page 4 Project Rev. 8/31/2015

5 Customer Acceptance of Product: PROJECT COMPLETION AUTHORIZATION Title: Project Office Review: Form Rev. 05/08/2012 Page 5 Project Rev. 8/31/2015

6 DB5212ML - Same Gender Marriage License Information Technology Strategic Plan Alignment Provide an Enhanced Application Service Offering Increased application integration and standardization through web services Integrate mobility and location based services in business applications Promote and utilize shared services through the use of cloud technologies to offset costs and expland product offerings to customers Increase the agility and responsiveness of business units by expanding customer analytics Leverage the County's web presence as a branded consolidated point of access to all County information and services Centralize and standardize identity and access management for all applications and content Improve the quality, reliability, and availability of all applications X Enhance ability to provide effective and timely customer service Advance the use of IT Infrastructure Library (ITIL) best practice framework for IT Service Management Implement Configuration Management Database to better identify IT Assets Provide a high-quality training program to empower employees through technology Utilize a formalized customer communication plan Build IT Staff expertise through professional development Expand capacity through ongoing organization review and right sourcing Implement a Standardized Infrastructure Strategy Deliver services using a standardized shared technology infrastructure whereever possible Implement a consolidated security management strategy Develop and implement a policy for personally owned devices and services Improve service availability through network design and management strategies Enhance capacity planning and recovery managment strategies Adopt an enterprise architecture approach to technology planning, design, and implementation Run Date 8/7/2015 Page 1 of 1