Questions/Discussion 2

Transcription

1 ABS Telecom Q&A

2 2 Questions/Discussion

3 ivue 1.5 New GL Financial Statement Inquiries Form 479 Form 7 Memo Journal approval screen PL ACH option for balanced or unbalanced files New PL screens for rapid entry of deductions, pay rates, accruals, costs, and direct deposits. Comments were added to warrantees in POS POS orders print directly from the order screen Invoice print button was added to POS modify invoice POS reference hyperlink allows for the modifying of References, payment dates, and check number notations 3

4 ivue 1.5 cont. New catalog item report The tax summary and tax detail reports have been optionalized to include adjustments Tax detail report was modified to sort by Tax Authority The work order pick list and charge out screens can have optional sort sequences The change loan screen allows the transfer of a loan to a new loan project or the change of a loan Id. The WO monthly distribution report can now be run to include future transactions Companies can define their own logo for Web Timesheets Employee and Vendor setup auditing 4

5 ivue 1.6 Date driven accounting periods vs period driven New options for recurring invoices in AP AP distribution to multiple work orders can be entered in a single line. The AP/PO invoicing screens can be entered into a single screen The AP invoice and check writing process have been simplified Reprinting checks has been simplified Dashboard features were released 5

6 ivue 1.6 cont Multiple GL batches can be updated at once Journal codes can now be defaulted at the transaction level. Material items can be directly attached to a POS catalog item POS invoices can be directly entered from Cash Register. POS open journal inquiry has been added New inquiry to display POS statement balance forward and each transaction in date order. PO authorization notifications 6

7 ABS Development Roadmap 1.7 Mass Release September Mass Release December Mass Release April 2006 JAVA ABS Project - Ongoing 7

8 ivue 1.7 The ACH file created in AP or PL can be saved directly to the workstation eliminating the need to FTP from the server. A new deposit screen in Check Reconciliation allows for the tracking of funds not deposited. An interface from GL entry to Vehicle Analysis has been added. The GL real time entry screen has been modified to allow for the viewing and editing of transactions before updating General Ledger. A Pay by Exception option has been added to Payroll POS order, sale, and modify invoice screens have been modified to improve performance (speed). 8

9 ivue 1.8 POS EFT (ACH) Point of Sale write off functionality Updated W-2 procedures Streamlined year end procedures (Creating of GL accounts) 9

10 ivue 1.9 MI 3 decimal material quantity transactions Security Enhancements/Requirements Task and Type addition to payroll time entry for Work Management integration CAPS report project 10

11 ivue Implementations Implementation team restructuring Improvements to the SILC Continual cross training Ongoing improvements to the conversion programs payroll timing issues Currently 240 of the 469 members are converted to ivue ABS 11

12 CAPS XL/XL Plus Support Caps Phone Support Calls Through Calls - Averaging 854/Month Through Projected Calls Averaging 782/Month Based On 8333 Calls Through

13 ivue support Last year at this time 1 employee full time support with others rotating This year: 5 full time support 6 in October 7 Spring 06 13

14 ABS Project Vision Java Frameworks Oracle 9i database Use of Software Development Life Cycle process for project control from requirements to implementation Consolidate and streamline existing process flow Add decision-making tools to enhanced functionality 14

15 ABS Project Scope and Goals Legacy module review Expanded functionality Conversion of legacy data Test and Parallel Environments Deployment of finished product 15

16 ABS Project Order Fleet Management (FM) General Ledger (GL) Work Orders (WO) Payroll Labor (PL) Human Resources (HR) Continuing Property Records (CP) Central Office Equipment (CO) Construction Assemblies (CA) Construction Work Plan (WP) Accounts Payable (AP) Material Inventory (MI) Purchase Orders (PO) Bank Reconciliation (BR) Budgets (BU) Miscellaneous Receivables (MR) Installment Loans (IL) 16

17 ABS Project Team Composition Project Manager Bob Thome Design Lead John Weber Development Lead Jay Schlenker Technical Lead James Ridley Module Subject Matter Experts Requirements Analysts Designers Developers Tech Writers Testers 17

18 Software Development Life Cycle (SDLC) Defined phases for systematic process of gathering requirements for design to proceed with code development, documentation, and testing of completed programs. Collaborative review and handoff between process points with key project personnel Continual communication and review during code development Concurrent progress on documentation and test plans 18

19 SDLC Process Steps Module Preparation Review current product for feature carry-forward and enhanced functionality Review of outstanding current ivue Change Requests and CAPS Work Orders for User-requested features Evaluation of additional products and features Requirements Use of template to develop overview, detailed requirements, field features, and initial screen layout Continual interaction with Subject Matter Expert for additional input and review of requirements specifications 19

20 SDLC Process Steps Design Use of requirements document for design preparation Screen design and database requirements for code development Development Code development using design specifications Scheduled code review for adherence to standards and code efficiency Documentation Single-line help, screen help, and Web-based training using requirements and design specifications. 20

21 Testing Use of standard test plans Develop feature test plans Use of automated test tools Implementation SDLC Process Steps Program development for automated data conversion from legacy system Develop test platforms and parallel environments for use during site implementation phase 21

22 3 rd Party Evaluations Fleet Management Reports Crystal Reports for ad hoc reporting FRx for standard and customizable financial reporting Human Resources 22

23 Fleet Management Service/Repair Maintenance (CRN specs.) Fleet Utilization and Tracking (Mobile Data) Expanded functionality for Cost Accounting Fixed Cost Distribution 23

24 24 Fleet Management

25 3 rd Party Reporting Crystal Reports Continued use as ad hoc reporting tool Expanded use as standard report tool FRx (Financial Reports) Initial evaluation as replacement of legacy Financial feature Drill-down capabilities with interface/exports to Outlook, Excel, and Web portals 25

26 Human Resources Human Resources Ongoing research of available products for cost and feature evaluation 26

27 GL Account Structure Separate fields for Division, Account/Sub, and Department Single setup entry for Division & Account/Sub with assignment to one or many Departments Specific assignment of valid GL Activity Codes at the Division & Account/Sub 27

28 28 Questions/Discussion