Vision Focus - Control

Transcription

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2 Vision Focus - Control Sciforma Overview Project and Portfolio Management Sciforma 5 Eco System Questions / Answers

3 1980 : USA / PSN 1986 : France-Germany 2003 : PSNext 2011 : Sciforma : Sciforma users worldwide customers Publisher, consultancy, training, support, expertise

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6 Vision Focus - Control Sciforma Overview Project and Portfolio Management Sciforma 5 Eco System Questions / Answers

7 Project & Portfolio Management Issues & Concerns Are we able to select the right projects/demands? Are we able to select and prioritize with objectives/criterias? qualitative and quantitative? Are we able to propose immediate what if or alternate scenarii? How long does it take to generate an overview on the ongoing business? And to simulate? Regularly? Are we sure that critical resources are working on key activities/strategic projects? Compliance and regulatory rules: are we able to mesure immediate impact and to react quickly to any new one? Are we sure that every $ or hour spent is/will be focused on the right activities? ideas? demands? How many projects are in time? Are we able to stop projects? Do we have defined, communicated, understood and applied methodology and process in order to select and prioritize the right projects/demands/ideas?

8 Project & Portfolio Management - Scope Sciforma 5.0 is an adaptable and easy to use entreprise PPM software for Strategic Functional Execution

9 What for? What we need and are able to do Strategic Idea Identification Ranking Business Case Capacity planning Investment analysis Portfolio control What we are able to execute Operation Execution On-going operation Project Management Resource management Risk management Change management Budget management Expense Management Time Tracking Demand management Issue management What we really do... Aligning Strategy, Capability, Functional and Execution

10 Vision Focus - Control Sciforma Overview Project and Portfolio Management Sciforma 5 Eco System Questions / Answers

11 Project & Portfolio Management ECO SYSTEM STRATEGIC PLANNING What we need and are able to do FUNCTIONAL MANAGEMENT What we are able to execute EXECUTION MANAGEMENT What we really do CxO Executive Senior Manager Portfolio Manager Project Manager Controller Demand Management Ranking & Prioritization Change Management Portfolio Simulation Project Center Business case Capacity Planning Analysis Schedule Projects Risk Management Budget Project Track Project Progress Project Manager Team Manager End user Demand & Issues Management Identify Assignments 11 Fill-Out Timesheet Document Forums Alert Reports COLLABORATION Customized processes PPM Methodologies Workspaces 11

12 Home Screen Unique home page with quick access 12 12

13 Project & Portfolio Management ECO SYSTEM STRATEGIC PLANNING What we need and are able to do FUNCTIONAL MANAGEMENT What we are able to execute EXECUTION MANAGEMENT What we really do CxO Executive Senior Manager Demand Management Portfolio Simulation Capacity Planning Analysis Portfolio Manager Project Manager Controller Ranking & Prioritization Project Center Business case Project Manager Team Manager End user Demand & Issues Management 13 COLLABORATION 13

14 Strategic Management Create / Manage Demands Demand Management New demands are projects that you intend to execute but still need evaluation. Each new demand can be described by a set of user-defined properties such as executive summary, business opportunity and benefits/risks

15 Strategic Management Portfolio Center - Identification Define the Portfolio budget by Cost center and by year 15 15

16 Strategic Management Portfolio Center - Dashboard 16 16

17 Strategic Management Portfolio Center - Ranking Ranking & Prioritization A custom set of ranking metrics can be defined for each portfolio enabling key decision makers to individually rank each idea. After combining all the results, we can analyze the ranking scoring 17 17

18 Strategic Management Portfolio Center Post-Ranking Ranking & Prioritization Based on our results, we have decided to move forward with the Website update to build a business case 18 18

19 Strategic Management Project Center - Definition Project Center Business case Based on your individual business case requirements Define your own detailed processes with automation of notification and approval conditions 19 19

20 Strategic Management Project Center - Implementation Project Center Business case Define Business Analyst with the main project phases and deliverables Define resources and non Labor needed to carry out each phases 20 20

21 Strategic Management Project Center - Financial Analysis Project Center Business case Define all savings and several financial indicators, KPIs 21 21

22 Strategic Management Project Center Follow up Project Center Business case Manage a status to reflect on Scope, Time and Cost Show an audit of major changes 22 22

23 Strategic Management Project Center Printable version Project Center Business case Sciforma 5.0 compiles the data in a formatted report with all fields displayed 23 23

24 Strategic Management Portfolio Simulation Portfolio Simulation Simulation to understand what the budget would be throughout the years 24 24

25 Strategic Management Portfolio Simulation Portfolio Simulation Build a score card based upon your organization s ranking analysis of potential projects 25 25

26 Strategic Management Capacity Planning Capacity Planning Analysis Take potential and on going projects and conduct what if scenarios to understand how these projects impact your resource capacity 26 26

27 Project & Portfolio Management ECO SYSTEM STRATEGIC PLANNING What we need and are able to do FUNCTIONAL MANAGEMENT What we are able to execute EXECUTION MANAGEMENT What we really do CxO Executive Senior Manager Portfolio Manager Project Manager Controller Demand Management Ranking Prioritization Portfolio Simulation & Project Center Business case Capacity Planning Analysis Schedule Projects Risk Management Budget Project Project Manager Team Manager End user Demand & Issues Management Identify Assignments 27 COLLABORATION 27

28 Functional Management Schedule Projects Schedule Projects Define projects in Sciforma 5.0 by planning, organizing, and managing deliverables, resources, and cost items to ensure a successful outcome

29 Functional Management Resource Management Identify Assignments Sciforma 5.0 supports functional, composite, and matrix resource management structures and softassignments by role (organizational area, job classification or skill set)

30 Functional Management Schedule Projects Schedule Projects Save a baseline to compare your planned effort and actual efforts after updating

31 Prince 2 Methodology 31 31

32 Prince 2 Methodology Prince 2 Dashboard 32 32

33 Prince 2 Methodology Prince 2 workflow methodology 33 33

34 Prince 2 Methodology Detailed business Plan with Stage / Gate (DPn) 34 34

35 Functional Management Detailed business Plan with Stage / Gate (DPn) Define the deliverables by gate 35 35

36 Prince 2 Methodology Prince 2 Process Plan 36 36

37 Prince 2 Methodology Define deliverables by Process 37 37

38 Prince 2 Methodology Detailed by Process Detailed Process Plan Deliverables 38 38

39 Prince 2 Methodology 39 39

40 Execution Management Manage your project budget Budget Project Manage budgets and costs by comparing planned to actual costs by cost center 40 40

41 Functional Management Risk Center Risk Management Edit Project risk definition across overall projects Furthermore, for every risk that is defined, the project Manager can create a mitigation action for each project risk to encourage standard practices 41 41

42 Functional Management Risk Center Risk Management Edit task risk definition : assuming a Work Breakdown Structure (WBS) is defined, Sciforma provides a space to review and define risks that impact the phase (parent) and task levels of the project 42 42

43 Functional Management Risk Center Risk Management Risk scenario simulation

44 Functional Management Risk Center Risk Management How these risks impact our project schedule? 44 44

45 Functional Management Risk Center Risk Dashboard Risk Management 45 45

46 Project & Portfolio Management ECO SYSTEM STRATEGIC PLANNING What we need to do and able to do FUNCTIONAL MANAGEMENT What we are able to execute EXECUTION MANAGEMENT What we really do CxO Executive Senior Manager Portfolio Manager Project Manager Controller Demand Management Ranking Prioritization Change Management & Portfolio Simulation Project Center Business case Capacity Planning Analysis Schedule Projects Risk Management Budget Project Track Project Progress Project Manager Team Manager End user Demand & Issues Management Identify Assignments 46 Fill-Out Timesheet COLLABORATION 46

47 Execution Management Fill-Out Timesheet Fill-Out Timesheet Log-in to Timesheet Light (without Java Applet, only HTML pages) 47 47

48 Execution Management Fill-Out Timesheet Fill-Out Timesheet My Dashboard is a large calendar allowing team member to quickly view their daily tasks and schedules

49 Execution Management Fill-Out Timesheet Fill-Out Timesheet Overview of the issues assigned to the team member

50 Execution Management Fill-Out Timesheet Fill-Out Timesheet Calendar View Tab : the team member can submit request for time-off such as vacation, sick time and more 50 50

51 Execution Management Fill-Out Timesheet Fill-Out Timesheet My Gantt View : a personal Gantt View of our projects and the specific tasks we are responsible for over the next few months 51 51

52 Execution Management Fill-Out Timesheet Fill-Out Timesheet For up-to-date project progress,team members input their effort directly into Sciforma 5.0. Team members enter actual and estimated remaining hours for each assignment. Team members submit the timesheet 52 52

53 Execution Management Track Project Progress Track Project Progress 53 53

54 Project & Portfolio Management ECO SYSTEM STRATEGIC PLANNING What we need and are able to do FUNCTIONAL MANAGEMENT What we are able to execute EXECUTION MANAGEMENT What we really do CxO Executive Senior Manager Portfolio Manager Project Manager Controller Demand Management Ranking Prioritization Change Management & Portfolio Simulation Project Center Business case Capacity Planning Analysis Schedule Projects Risk Management Budget Project Track Project Progress Project Manager Team Manager End user Demand & Issues Management Identify Assignments 54 Fill-Out Timesheet Document Forums Alert Reports COLLABORATION Customized processes PPM Methodologies Workspaces 54

55 Communication & Collaboration Documents Document Forums Alert Central repository for all your project documents with workflow 55 55

56 Communication & Collaboration Reports Reports 56 56

57 Communication & Collaboration Reports Reports Portfolio Dashboard «Active Projects» 57 57

58 Communication & Collaboration Reports Reports Portfolio Dashboard «Potential Projects» 58 58

59 Communication & Collaboration Reports Reports Portfolio Budget Control 59 59

60 Communication & Collaboration Reports Reports Portfolio / Performance Against Objectives 60 60

61 Communication & Collaboration Reports Reports Portfolio Strategic View 61 61

62 Communication & Collaboration Reports Project Overview Reports 62 62

63 Communication & Collaboration Reports Project Closure Form Reports 63 63

64 Communication & Collaboration Reports Issue Dashboard Reports 64 64

65 Communication & Collaboration Customized processes PPM Methodologies Workspaces Workflows User defined workflows with multiple states and links for a Project, Document, Issue with approval rules and conditions On each state change, customization of the series of operations 65 65

66 Communication & Collaboration Workspace Customized processes PPM Methodologies Workspaces Configurable tailored user interfaces can be created for each step of your process. User roles determine what workspaces are available to who and when. Makes Sciforma intuitive, adaptable and easy to use, resulting in reduced training and change management costs

67 Project & Portfolio Management ECO SYSTEM STRATEGIC PLANNING What we need and are able to do FUNCTIONAL MANAGEMENT What we are able to execute EXECUTION MANAGEMENT What we really do CxO Executive Senior Manager Portfolio Manager Project Manager Controller Demand Management Ranking & Prioritization Change Management Portfolio Simulation Project Center Business case Capacity Planning Analysis Schedule Projects Risk Management Budget Project Track Project Progress Project Manager Team Manager End user Demand & Issues Management Identify Assignments 67 Fill-Out Timesheet Document Forums Alert Reports COLLABORATION Customized processes PPM Methodologies Workspaces 67

68 Sciforma 5 Discover Sciforma solutions in less than 3mn: Portfolio & Project Management Prince 2

69 Vision Focus - Control Sciforma Overview Project and Portfolio Management Sciforma 5 Eco System Questions / Answers