EEOC A/R

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1 Reports Overview About Report Viewing and Internet Explorer Cache About Entering Keywords in Keywords Search Fields About Running Reports About Viewing PDFs of Report Samples How to Save and Schedule a Personal Copy of a Report Basic Information Reports Overview Account List Customer Master Information Report Employee Basic Information Report Organization List Report Reorganization Structure Vendor Employee Vendor Master Report Accounts Payable Report Overview Exceptions Report Vendor History by EEOC Classification Report Accounts Receivable Reports Overview Accounts Receivable Aging Report A/R Charts Report... 76

2 Billing Report Overview Standard Invoice with Backup Report Aged Open Billing Detail Report Milestone Invoice Report Pre-Bill Report Zero Rate Billing Exception Report General Ledger Reports Overview General Ledger Detail Report Balance Sheet Cash Forecast Income Statement Procurement Reports Overview Requisitions Pending Report Requisitions Report Buyer Requisition Worksheet Project Reports Overview Project Status Report Burdened Labor and ODC s Report Labor Detail Report Labor Utilization Report Labor Summary with Posted and Unposted Hours Report PLC Exception Report for Missing Rates Project Master Project Percent Complete Report Project Revenue Summary with Backlog Report Time and Expense Charge Activity Report Purchasing Reports Overview

3 Purchase Order Purchase Order Commitments Detail Report Time and Expense Reports Blanket Authorization Report Expense Analysis Report Time and Expense Reconciliation Report Drill-Thru Only Reports Overview Accounts Payable Procurement Purchasing Time and Expense

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5 Chapter 3 - Reports Overview This chapter includes descriptions of reports included with the Deltek Performance Management Version 3.0 Costpoint 6 Series release, along with the reports prompts and a link to a sample of the report. For a full list of reports, see the Reports included in this Release table starting on page 9 in Chapter 1. For information about tables used and filters used in each report, please see Appendix A. About Report Viewing and Internet Explorer Cache When you view a report in the Cognos Viewer and select View in HTML Format as the display option, depending on your browser cache settings, you may not get minute to minute report updates of data that has changed in the Costpoint database. For example, your report may not include vouchers that have just been posted. If you need to access something that has just changed in the database, do one of the following: If viewing your data using the View in HTML Format option, empty all your temporary Internet files and then view the report again, selecting the View in HTML Format option. View the report selecting the View in PDF Format or View in Excel Format. When you view a report in Cognos Viewer in PDF for Excel format, the information included on the report is always the most up-to-date information available. About Entering Keywords in Keywords Search Fields Many reports in this report set include prompts that allow you to enter a keyword, partial keywords, or groups of keywords to search for results such as accounts, organizations, or projects to include on the report. This section explains in general terms how to use this Keywords field to return the results you are looking for. To search for a variable (such as an account ID) to include on a report using the Keywords field: 1. In the Keywords search field of the selected reports prompts page (for example the Select one or more Accounts field on the Account List prompt page), enter the entire ID or name, or a portion of one or more IDs or names. In this example, we have entered 45 in the Keywords field. Deltek Performance Management Version 3.0 Costpoint 6 Series Portals, Alerts, and Reporting Guide 45

6 Overview Sample Account List Prompt Page Showing Keywords Field 2. Click the Options link to display search options. If you do not display options and run the search without specifying an option, the default option is Starts with any of these Keywords. This means that the value or values entered in the Keywords field is interpreted as the beginning of the IDs or names that will be searched on. 3. Set search options by selecting one of the following: Starts with any of these keywords Starts with the first keyword and contains all of the remaining keywords Contains any of these keywords Contains all of these keywords In this example, we have selected Contains any of these keywords. Notice that in the list of results returned in the Results area, each listing contains the number 45 somewhere in the account ID or name. 46

7 Chapter 3 - Reports Sample Account List Prompt Page Showing Keywords Field and Options List 4. If you would like to search on more than one complete or partial keyword, separate each individual entry with a space. In this example we are searching for two complete Account IDs: and Each entry is typed into the Keywords field and separated by a space. Sample Account List Prompt Page Showing Keywords Field and Options List 5. Check the Case insensitive option if you want the search program to ignore case when performing the search. 6. Click the Search button to retrieve the IDs or names you are searching for. Deltek Performance Management Version 3.0 Costpoint 6 Series Portals, Alerts, and Reporting Guide 47

8 Overview Results display in the Results area. 7. Select the items to include from the list of returned items, and click Insert. 8. When you are finished setting all report prompts, click Run Report. About Running Reports From Cognos Connection, you can run reports in several ways. For example, if you click on the hyperlinked report link, you will either run the report new, if no pre-set options are saved for the report, or view the report with pre-set options. Although all Deltek reports are shipped without saved options, as you tailor reports to your needs, you may decide to save report options for some or all reports. For example, to use alerts you must pre-set report options for the Project Percent Complete or Accounts Receivable Aging reports. Also, to view a report automatically from a portal page you must pre-set report options. The Deltek recommended procedure for running reports is to click the Run with options icon for the selected report. Clicking this icon for a selected report ensures that you are running a new version of the report, rather than viewing a report with saved options. About Viewing PDFs of Report Samples Deltek has created a PDF sample of each report. A link to each sample can be found at the end of the report description. You must have the Adobe Reader to open this document. If you do not have the Adobe Reader, you can download it free from the Adobe website ( PDF samples are stored in the Deltek Documentation\PDF Samples folder on the Deltek Performance Management Version 3.0 Costpoint 6 Series CD. They are also copied to the Documentation\PDF Samples folder during installation. The link to each sample works only if these pdf samples remain in a subfolder relationship to this reporting document, in a subfolder named PDF Samples. If you have trouble opening the sample report, you can find the full set of sample report PDFs in the Deltek Documentation\PDF Samples folder on the Deltek Performance Management Version 3.0 Costpoint 6 Series CD. How to Save and Schedule a Personal Copy of a Report Your system administrator sets up access to reports via Cognos Connection, a Web page that provides a single access point to all corporate data available in the Cognos 8 Business Intelligence (BI) environment. From this web page business users can access reports, portals and alerts. You can do the following with reports from Cognos Connection: 48

9 Chapter 3 - Reports Schedule a report or a group of reports to run at a specific time. Distribute reports to other users. Print a report. Select the language used when a report is run. Set prompt values. Maintain the history of a report. Maintain different versions of a report. Create report views. For details about using Cognos Connection to manage reports, see the Cognos Connection User Guide available from the Cognos BI Documentation Version 8.3 CD. To copy and save reports to your local computer (instructions from Cognos documentation): 1. Obtain the LFA.dll from your Cognos 8 administrator. The DLL is located in the bin directory where Cognos 8 is installed. 2. Open a command prompt window. 3. Register the LFA.dll file by typing regsvr32 LFA.dll 4. In Internet Explorer, set your computer and the Cognos 8 server as trusted sites: From the Internet Explorer main menu, click Tools >> Internet Options >> Security tab, From the Security tab, click Trusted sites. Click the Sites button. In the Add this Web site to the zone box, type and click Add. Tip: If the Cognos 8 server is not on the same computer as the browser, type name> instead. In the Add this Web site to the zone box, type 8 servername>, and click Add. Clear the Require server verification ( for all sites in this zone check box. Click OK twice. 5. From Report Studio main menu click Tools >> Options. 6. Select the Allow local file access check box and click OK. 7. The menu items (Local) Open and (Local) Save As appear in the File menu. 8. Close and restart Report Studio. You can now open and save reports on your computer. The first time you try to open or save a report locally, Internet Explorer asks you whether you want to Deltek Performance Management Version 3.0 Costpoint 6 Series Portals, Alerts, and Reporting Guide 49

10 Overview allow an ActiveX control on the page to interact with other parts of the page. Click Yes to continue. 50

11 Chapter 3 - Reports Basic Information Reports Overview This section shows sample prompt screens and sample reports for the following reports: Account List Customer Master Information Employee Basic Information Organization List Reorganization Structure Vendor Employee Vendor Master For information about tables used and filters used in each report, please see Appendix A. Account List The Account List report shows general ledger account master file information. It is one in a series of reports called master reports. This report provides a basic listing of the account structure. It can be used as a stand-alone report, or as a drill-through target from other reports, like the Balance Sheet and Income Statement. This sample shows the prompts selected for an Account List report and provides a link to a report run with these selections. Prompts The following shows the prompts screen as it displays before you run the report. Deltek Performance Management Version 3.0 Costpoint 6 Series Portals, Alerts, and Reporting Guide 51

12 Basic Information Reports Prompt Screen: General Tab Prompt Screen: Advanced Tab 52

13 Chapter 3 - Reports Select Company Select one or more Accounts Choose the Account Level Account Status Project Required Select one company from the list. Enter a portion of one or more account IDs in the Keywords field and click Search to list accounts to include on the report. For details about using the Keywords field, see About Entering Keywords in Keywords Search Fields on page 45. Select the account level at which you want the report printed. All lower levels will be rolled up for the report. Select one of the following options: Active To include accounts currently in use on the report. Inactive To include accounts not currently used on the report. Select one of the following options: Yes include accounts with the Project Required flag checked, which indicates that whenever the account is used, a project must be charged. No include accounts with the Project Required option unchecked. Link to Sample Report Click the following link to open a sample of this report in Adobe PDF format. Account List.pdf Customer Master Information Report The Customer Master Information report provides a list of customers with the relevant master file information. This report can be used as a drill through report from reports with a customer field. This sample shows the prompts selected for a Customer Master Information report and provides a link to a report run with these selections. Deltek Performance Management Version 3.0 Costpoint 6 Series Portals, Alerts, and Reporting Guide 53

14 Basic Information Reports Prompts The following shows the prompts screen as it displays before you run the report. Prompt Screen: General Tab 54

15 Chapter 3 - Reports Prompt Screen: Advanced Tab Select Company Select one or more Customers Choose the Status Select one company from the list. Enter a portion of one or more customer IDs in the Keywords field and click Search to list customers to include on the report. For details about using the Keywords field, see About Entering Keywords in Keywords Search Fields on page 45. Select a customer status to filter the report results by one or more of the Deltek Performance Management Version 3.0 Costpoint 6 Series Portals, Alerts, and Reporting Guide 55

16 Basic Information Reports following statuses: Select the Customer Type Ok Include customers with credit in good standing. Warning Include customers whose sales orders are still being processed, but whose orders are marked with a warning message during sales order entry indicating the customer's credit status. Hold Include customers whose sales order processing has been suspended. Select one or more types of customers to include on the report. Select the Sales Territory Select the territory or territories of customers you want to include on the report. Territories are established in the Sales Territories table in Costpoint Accounts Receivable. Link to Sample Report Click the following link to open a sample of this report in Adobe PDF format. Customer Master Information.pdf Employee Basic Information Report The Employee Basic Information report shows employee basic information (excluding salary related information). It is one in a series of master information reports. This report can also be used as a drill through target from other reports. This sample shows the prompts selected for an Employee Basic Information report and provides a link to a report run with these selections. Prompts The following shows the prompts screen as it displays before you run the report. 56

17 Chapter 3 - Reports Prompt Screen General Tab Deltek Performance Management Version 3.0 Costpoint 6 Series Portals, Alerts, and Reporting Guide 57

18 Basic Information Reports Prompt Screen Advanced Tab Select Company Select Employee Status Select one company from the list. Select one or more of the following employee statuses to narrow the list of employees to include on the report: Active Family Medical Leave Inactive 58

19 Chapter 3 - Reports Select Employee Type Select one or more Organizations Select one or more Supervisors Select one or more Locator Codes Inactive Accruing Leave Select one or more of the following employee types to narrow the list of employees to include on the report: Regular Part Time Temporary Enter a portion of one or more organization IDs in the Keywords field and click Search to list organizations to include on the report. For details about using the Keywords field, see About Entering Keywords in Keywords Search Fields on page 45. Enter a portion of one or more supervisor names in the Keywords field and click Search to list supervisors to include on the report. For details about using the Keywords field, see About Entering Keywords in Keywords Search Fields on page 45. Enter a portion of one or more locator codes in the Keywords field and click Search to list codes to use as filters for employee s to include on the report. For details about using the Keywords field, see About Entering Keywords in Keywords Search Fields on page 45. A locator code is an optional field that can be defined for an employee. It is used only in the employee record and not maintained or validated anywhere else in Costpoint. It is used typically as a way to organize how checks or leave status is printed (set up locator codes and print checks or leave status in groups, sorted by locator code). Link to Sample Report Click the following link to open a sample of this report in Adobe PDF format. Employee Basic Information.pdf Deltek Performance Management Version 3.0 Costpoint 6 Series Portals, Alerts, and Reporting Guide 59

20 Basic Information Reports Organization List Report The Organization List report shows organization setup information, which allows you to review the organization structure set up in Costpoint. This report can be used as a stand-alone report and can also be used as a drill-through target from other reports, such as the Balance Sheet, Income Statement, Project Master Report, Project Status Report, and Aged Open Billing Detail report. This sample shows the prompts selected for an Organization List Report and provides a link to a report run with these selections.. Prompts The following shows the prompts screen as it displays before you run the report. Prompt Screen: General Tab 60

21 Chapter 3 - Reports Prompt Screen: Advanced Tab Select Company Select a range of Organization Choose the Organization Level Select Active/Inactive Select one company from the list. Enter a portion of one or more Organization IDs in the Keywords field and click Search to list organizations to include on the report. For details about using the Keywords field, see About Entering Keywords in Keywords Search Fields on page 45. Select the level of organization at which you want the report printed. All lower levels will be rolled up for the report. Select one of the following: Active Includes Deltek Performance Management Version 3.0 Costpoint 6 Series Portals, Alerts, and Reporting Guide 61

22 Basic Information Reports organizations that are active, meaning available to receive charges. Inactive Includes on the report organizations not available to receive charges. Link to Sample Report Click the following link to open a sample of this report in Adobe PDF format. Organization List.pdf Reorganization Structure The Reorganization Structure report is a list report that shows reorganization setup information, which allows you to review the reorganization structure set up in Costpoint. This report can be used as a stand-alone report. It can also be used as a drill through target from other reports, such as the Income Statement and Balance Sheet. This sample shows the prompts selected for a Reorganization Structure Report and provides a link to a report run with these selections. Prompts The following shows the prompts screen as it displays before you run the report. Prompt Screen: General Tab 62

23 Chapter 3 - Reports Prompt Screen: Advanced Tab Select Company Select one or more Reorganizations Choose the Reorganization Level Select one company from the list. Enter a portion of one or more Reorganization IDs in the Keywords field and click Search to list reorganizations to include on the report. For details about using the Keywords field, see About Entering Keywords in Keywords Search Fields on page 45. Select the level of reorganization at which you want the report printed. All lower levels will be rolled up for the report. Deltek Performance Management Version 3.0 Costpoint 6 Series Portals, Alerts, and Reporting Guide 63

24 Basic Information Reports Suppress Organization Details Select one of the following: Yes suppress all the organization information on the report, and just show the reorganization details. No Show both Organization and Reorganization information. Link to Sample Report Click the following link to open a sample of this report in Adobe PDF format. Reorganization Structure.pdf Vendor Employee The Vendor Employee report provides a list of the vendor employees and related information stored in Costpoint. It can be used to validate vendor employee information and identify errors or obsolete vendor employees. This sample shows the prompts selected for a Vendor Employee report and provides a link to a report run with these selections. Prompts The following shows the prompts screen as it displays before you run the report. 64

25 Chapter 3 - Reports Select Company Select one or more vendors Select one company from the list. Enter a portion of one or more vendor IDs in the Keywords field and click Search to list vendors to include on the report. For details about using the Keywords field, see About Entering Keywords in Keywords Search Fields on page 45. Link to Sample Report Click the following link to open a sample of this report in Adobe PDF format. Vendor Employee.pdf Vendor Master Report The Vendor Master report provides basic vendor master file information in a form view. This report shows general vendor information in the top half of the report and address information in the bottom half. This report can be used as a drill through report from reports with a customer field. Prompts The following shows the prompts screen as it displays before you run the report. Deltek Performance Management Version 3.0 Costpoint 6 Series Portals, Alerts, and Reporting Guide 65

26 Basic Information Reports Select a Company Select Vendor(s) Select one company from the list. Enter a portion of one or more vendor IDs in the Keywords field and click Search to list vendors to include on the report. For details about using the Keywords field, see About Entering Keywords in Keywords Search Fields on page 45. Link to Sample Report Click the following link to open a sample of this report in Adobe PDF format. Vendor Master.pdf 66

27 Chapter 3 - Reports Deltek Performance Management Version 3.0 Costpoint 6 Series Portals, Alerts, and Reporting Guide 67

28 Accounts Payable Report Accounts Payable Report Overview This section shows sample prompt screens and sample reports for the following reports: 1099 Exceptions Vendor History by EEOC Classification For information about tables used and filters used in each report, please see Appendix A. Certain accounts payable reports are drill-thru only, meaning that they are not intended to be run on their own, but accessed by clicking links from other, parent reports. For information on Accounts Payable drill-thru reports, see page Exceptions Report The 1099 Exceptions report provides a list of the 1099 vendors that have missing or incomplete Tax IDs. This report should be run before the 1099s are printed to identify potential errors. This sample shows the prompts selected for a 1099 Exception report and provides a link to a report run with these selections. Prompts The following shows the prompts screen as it displays before you run the report. Prompt Screen: General Tab 68

29 Chapter 3 - Reports Prompt Screen: Advanced Tab Select Company ID Enter Missing for missing IDs, or a portion of an ID and the 'contains' or starts with option to get IDs that start or contain those numbers Select AP 1099 Type Select one company from the list. Enter a portion of one or more Tax ID or the text Missing in the Keywords field to search for vendors with incomplete Tax IDs. For details about using the Keywords field, see About Entering Keywords in Keywords Search Fields on page 45. Select the AP type, for example: A Acquisition/Abandonment or FED Federal Income Tax Withheld. Deltek Performance Management Version 3.0 Costpoint 6 Series Portals, Alerts, and Reporting Guide 69

30 Accounts Payable Report Link to Sample Report Click the following link to open a sample of this report in Adobe PDF format Exceptions.pdf Vendor History by EEOC Classification Report The Vendor History by EEOC Classification Report provides a list of vendors and the classifications for those vendors who are designated as a Small Business (SB) in Costpoint. Amounts from the Accounts Payable area are spread across the classification columns to show activity. Federal Contractors can use this information to help complete forms SF 294 and SF 295. This sample shows the prompts selected for a Vendor History by EEOC Classification report and provides a link to a report run with these selections. Prompts The following shows the prompts screen as it displays before you run the report. Prompt Screen: General Tab 70

31 Chapter 3 - Reports Prompt Screen: Advanced Tab Select Company ID Select the Project or range of Projects Select an Agency or range of Agencies Enter the desired invoice start date Enter the desired invoice end Select one company from the list. Enter a portion of one or more project ID in the Keywords field to search for projects to include on the report. For details about using the Keywords field, see About Entering Keywords in Keywords Search Fields on page 45. Enter a portion of one or more government agency ID in the Keywords field to search for agencies to include on the report. For details about using the Keywords field, see About Entering Keywords in Keywords Search Fields on page 45. Enter the invoice start date to use or click the calendar icon to select the date. Enter the invoice end date to Deltek Performance Management Version 3.0 Costpoint 6 Series Portals, Alerts, and Reporting Guide 71

32 Accounts Payable Report date use or click the calendar icon to select a date. Link to Sample Report Click the following link to open a sample of this report in Adobe PDF format. Vendor History by EEOC Classification.pdf 72

33 Chapter 3 - Reports Accounts Receivable Reports Overview This section shows sample prompt screens and sample reports for the following reports: Accounts Receivable Aging A/R Charts For information about tables used and filters used in each report, please see Appendix A. Accounts Receivable Aging Report The Accounts Receivable Aging report is a management report that provides a list of all unpaid or partially paid invoices; the report ages the amounts based on an option of invoice date or due date. The report contains drill-through functionality that allows you to view more detailed information about the outstanding amounts. This report can be used as a drill-through report from the AR Charts report, or as a stand-alone report. This sample shows the prompts selected for an Accounts Receivable Aging report and provides a link to a report run with these selections. Prompts The following shows the prompts screen as it displays before you run the report. Deltek Performance Management Version 3.0 Costpoint 6 Series Portals, Alerts, and Reporting Guide 73

34 Accounts Receivable Reports Prompts Screen 74

35 Chapter 3 - Reports Select a Company Select the Subperiod End Date Select one company from the list. Enter or select the subperiod end date. Select the Primary Grouping Limit Primary Grouping to Select a Secondary Sort Select to age by Invoice Date or by Due Date Select the date from which to age your receivables Select any option from the list: Customer Type Project Type Project Manager Organization Reorganization Enter a portion of one or more names or IDs in the Keywords field to narrow the primary group you selected in the previous field. For details about using the Keywords field, see About Entering Keywords in Keywords Search Fields on page 45. Select any option from the list to use as the secondary sort on the report: Customer Type Project Type Project Manager Organization Reorganization Select one of the following options to age by: Invoice Date Due Date Enter or select the date to use when determining which aging column the receivable amount belongs in, based on the number of days before this date the invoice date or due date (selected in the previous prompt) falls. Deltek Performance Management Version 3.0 Costpoint 6 Series Portals, Alerts, and Reporting Guide 75

36 Accounts Receivable Reports Enter the column range for aging Enter the column range for aging Enter the column range for aging Enter the maximum # of days that were entered in column 3 for aging Enter a range to age by in the following three columns. You can edit the default ranges as necessary as long as date ranges do not overlap from column to column. Defaults from 0 up to 30 Defaults from 31 up to 60 Defaults from 61 up to 90 Enter the largest number entered in the previous field (for example 90). Link to Sample Report Click the following link to open a sample of this report in Adobe PDF format. Accounts Receivable Aging.pdf A/R Charts Report The Accounts Receivable (A/R) Charts report is a management report that graphically represents the Accounts Receivable Aging data with drill through to the detail Accounts Receivable information. 76

37 Chapter 3 - Reports Prompts The following shows the prompts screen as it displays before you run the report. Prompts Screen Deltek Performance Management Version 3.0 Costpoint 6 Series Portals, Alerts, and Reporting Guide 77

38 Accounts Receivable Reports Select the Company Select the Subperiod End Date Select the Primary Group Select to age by Invoice Date or by Due Date Select the date from which to age your receivables Enter the column range for aging Enter the column range for aging Enter the column range for aging Enter the largest number of days you entered in the previous column 3 Select one company from the list. Enter or select the subperiod end date. Select any option from the list: Customer Type Project Type Project Manager Organization Reorganization Select one of the following options to age by: Invoice Date Due Date Enter or select the date to use when determining which aging column the receivable amount belongs in, based on the number of days before this date the invoice date or due date (selected in the previous prompt) falls. Enter a range to age by in the following three columns. You can edit the default ranges as necessary as long as date ranges do not overlap from column to column. Defaults from 0 up to 30 Defaults from 31 up to 60 Defaults from 61 up to 90 Enter the largest number entered in the previous field (for example 90). 78

39 Chapter 3 - Reports Link to Sample Report Click the following link to open a sample of this report in Adobe PDF format. AR Charts.pdf Deltek Performance Management Version 3.0 Costpoint 6 Series Portals, Alerts, and Reporting Guide 79

40 Billing Report Billing Report Overview This section shows sample prompt screens and sample reports for the following reports: Standard Invoice with Backup Aged Open Billing Detail Milestone Invoice Pre-bill Report Zero Rate Billing Exception Report For information about tables used and filters used in each report, please see Appendix A. Standard Invoice with Backup Report The Standard Invoice with Backup report renders the standard invoice with current billable amounts, units, and ACRN data, including supporting schedules. This format can be used as a template to create customized standard invoices. This report is similar to the one that exists in Costpoint, with enhancements such as including any outstanding invoice amounts along with the current invoice transactions and amounts. This sample shows the prompts selected for a Standard Invoice with Backup report and provides a link to a report run with these selections. Before You Run This Report Deltek recommends that you perform the tasks on the following list in Costpoint before running the Standard Invoice with Backup report. Set up project data, including any ceilings, overrides, units data, PLC rates Set up cost pools and associated provisional rates Set up customer information Establish remit to and bill to addresses Set up generic billing formats Set up supporting schedule formats Set up project billing info Maintain ACRN bills, if project is subject to ACRN billing requirements Use Maintain Open Billing Detail to edit transaction records, if necessary Load labor rates, if necessary Update cash basis Information, if necessary 80

41 Chapter 3 - Reports Calculate billings Make necessary edits in Edit Standard Bills application Calculate ACRN billings Make necessary edits in the Maintain ACRN Bills application Prompts The following shows the prompts screen as it displays before you run the report. Prompts Screen: General Tab Prompts Screen: Advanced Tab Select Company ID Select Project, Customer, Deltek Performance Management Version 3.0 Costpoint 6 Series Portals, Alerts, and Reporting Guide Select one company from the list. Select an option to use as a primary grouping for 81

42 Billing Report Invoice, Billing Group, or Billing Cycle Select specific Project(s), Customer(s), Invoice(s), Billing Group(s) or Billing Cycle(s) Print Status Print Detail Invoice Print Supporting Schedules the report: Project Customer Invoice Billing Group Billing Cycle Billing group and Billing Cycle are optional in Costpoint. If you use these options and want to use them in your report, you must perform the following steps within Costpoint to populate the necessary data. Billing Cycle To use Billing Cycle on the report, you must first select Use Billing Cycles in the Billing Settings screen. Then establish the Billing Cycle in Projects» Billing» Controls» Billing Cycles. Then link the Billing Cycle to the project via the Project Billing Info screen. Billing Groups To use Billing Groups on the report, select the Assign Bills to User Groups option in the Billing Settings screen. Then establish the Billing Group in Projects» Billing» Controls» Billing User Groups. Then, link the Billing User Group to the Project via the Project Billing Info screen. Enter a portion of one or more IDs or billing cycles in the Keywords field to narrow the primary group you selected in the previous field. For details about using the Keywords field, see About Entering Keywords in Keywords Search Fields on page 45. Select the status of bills to include on the report: Selected Unselected Click this option to print the individual transactions lines that make up the overall bill. Click this option to print supporting schedules along with the bill. 82

43 Chapter 3 - Reports Link to Sample Report Click the following link to open a sample of this report in Adobe PDF format. Standard Invoice with Backup.pdf Aged Open Billing Detail Report The Aged Open Billing Detail report is used to age transaction detail items that have not been billed. This report identifies those projects that are not billing in a timely fashion and can help limit the amount of exposure for unbilled transactions. Aged Open Billing Detail is updated when transactions against billable projects are posted. The subperiod ending date is the basis for aging the unbilled transactions. This report enables you to link to the following information to drill-through to more detail, as indicated in this table. Name of Report That Opens (Drills Through) From The Aged Open Billing Detail Report Project Master Report Organization List Report How to Open this Report This report displays when you click a project. This report displays when you click an organization. This sample shows the prompts selected for an Aged Open Billing Detail report and provides a link to a report run with these selections. Prompts The following shows the prompts screen as it displays before you run the report. Deltek Performance Management Version 3.0 Costpoint 6 Series Portals, Alerts, and Reporting Guide 83

44 Billing Report Prompt Screen General Tab 84

45 Chapter 3 - Reports Prompt Screen Advanced Tab Deltek Performance Management Version 3.0 Costpoint 6 Series Portals, Alerts, and Reporting Guide 85

46 Billing Report Select a Company Select the Fiscal Year Select the Period Select the Sub Period Select the Major Grouping Project Level for Report Org Level for Report Limit Major Grouping to those items selected here Select a Secondary Sort Enter the date to age by Enter the column 1 range for Select the single company to use when running the report. Select the desired fiscal year. Select the period number. Select the sub period number. Select the primary grouping for the report: Project Project Manager Customer Organization Account Select the project level at which you want the report printed. All lower levels will be rolled up for the report. Select Level 0 to include all levels of detail. Select the organization level at which you want the report printed. All lower levels will be rolled up for the report. Select Level 0 to include all levels of detail. Enter a portion of one or more IDs or names in the Keywords field to narrow the primary group you selected in the previous field. For details about using the Keywords field, see About Entering Keywords in Keywords Search Fields on page 45. Select the a secondary sort option: Project Project Manager Customer Organization Account None Enter or select the date to age by. Enter a range to age by in the 86

47 Chapter 3 - Reports aging Enter the column 2 range for aging Enter the column 3 range for aging Enter the column 4 range for aging following three columns. You can edit the default ranges as necessary as long as date ranges do not overlap from column to column. Defaults from 0 up to 30 Defaults from 31 up to 60 Defaults from 61 up to 90 Enter the largest number entered in the previous field (for example 90). Link to Sample Report Click the following link to open a sample of this report in Adobe PDF format. Aged Open Billing Detail.pdf Milestone Invoice Report The Milestone Invoice report renders the milestone/percent complete invoice, which can be used as a template to create customized standard invoices. This sample shows the prompts selected for a Milestone Invoice report and provides a link to a report run with these selections. Before You Run This Report Deltek recommends that you perform the tasks on the following list in Costpoint before running the Standard Invoice with Backup report. Set up Project data, including any ceilings Set up Customer Information Establish Remit to and Bill to Addresses Maintain Sales/VAT Tax, if needed Set up Project Billing Info Maintain Project Sales Tax, if needed Set up Maintain/Percent Complete Bills with billing data If you want to use the optional Billing Cycle or Billing Group prompts, you must perform the following steps within Costpoint to populate the necessary data. These options are optional both in Costpoint and on the report. Deltek Performance Management Version 3.0 Costpoint 6 Series Portals, Alerts, and Reporting Guide 87

48 Billing Report Billing Cycle To use Billing Cycle on the report, you must first select Use Billing Cycles in the Billing Settings screen. Then establish the Billing Cycle in Projects» Billing» Controls» Billing Cycles. Then link the Billing Cycle to the project via the Project Billing Info screen. Billing Groups To use Billing Groups on the report, select the Assign Bills to User Groups option in the Billing Settings screen. Then establish the Billing Group in Projects» Billing» Controls» Billing User Groups. Then, link the Billing User Group to the Project via the Project Billing Info screen. Prompts The following shows the prompts screen as it displays before you run the report. Prompt Screen Select Company Select Project, Customer, Invoice, Billing Group, or Billing Cycle Select one company from the list. Select an option to use as a primary grouping for the report: Project Customer Invoice Billing Group Billing Cycle 88

49 Chapter 3 - Reports Select specific Project(s), Customer(s), Invoice(s), Billing Group(s) or Billing Cycle(s) Selected, Unselected Billing group and Billing Cycle are optional in Costpoint. If you use these options and want to use them in your report, you must perform the following steps within Costpoint to populate the necessary data. Billing Cycle To use Billing Cycle on the report, you must first select Use Billing Cycles in the Billing Settings screen. Then establish the Billing Cycle in Projects» Billing» Controls» Billing Cycles. Then link the Billing Cycle to the project via the Project Billing Info screen. Billing Groups To use Billing Groups on the report, select the Assign Bills to User Groups option in the Billing Settings screen. Then establish the Billing Group in Projects» Billing» Controls» Billing User Groups. Then, link the Billing User Group to the Project via the Project Billing Info screen. Enter a portion of one or more IDs or billing cycles in the Keywords field to narrow the primary group you selected in the previous field. For details about using the Keywords field, see About Entering Keywords in Keywords Search Fields on page 45. Select the status of bills to include on the report: Selected Unselected Link to Sample Report Click the following link to open a sample of this report in Adobe PDF format. Milestone Invoice.pdf Pre-Bill Report The Pre-bill Report is used to review draft invoices and get a quick preview of the labor, non-labor, burdens, fees, over ceiling amounts, and retainage that are ready to be invoiced. As part of the pre-bill review process, you will have the ability to view the data in summary or drill from the summary and view the detail. Only invoices with a status of Unselected are available to be printed on the report. Deltek Performance Management Version 3.0 Costpoint 6 Series Portals, Alerts, and Reporting Guide 89

50 Billing Report This sample shows the prompts selected for a Pre-bill report and provides a link to a report run with these selections. Prompts The following shows the prompts screen as it displays before you run the report. Prompt Screen: General Tab Prompt Screen: Advanced Tab Select Company Select the Major Grouping for Select one company from the list. Select the primary grouping for the 90

51 Chapter 3 - Reports the Report Limit Major Grouping to those items selected here report: Project Project Manager Customer Enter a portion of one or more IDs in the Keywords field to narrow the primary group you selected in the previous field. For details about using the Keywords field, see About Entering Keywords in Keywords Search Fields on page 45. Link to Sample Report Click the following link to open a sample of this report in Adobe PDF format. Pre-Bill Report.pdf Zero Rate Billing Exception Report This report helps reduce the number of billing errors by providing a list of employees, grouped by project and labor category, with billing rates = $0. This information can help you determine if there is an error in the billing rate, before invoices are calculated. This sample shows the prompts selected for a Zero Rate Billing Exception report and provides a link to a report run with these selections. Prompts The following shows the prompts screen as it displays before you run the report. Deltek Performance Management Version 3.0 Costpoint 6 Series Portals, Alerts, and Reporting Guide 91

52 Billing Report Prompt Screen: General Tab Prompt Screen: Advanced Tab Select a Company Select the Fiscal Year Select the single company to use when running the report. Select the desired fiscal year. 92

53 Chapter 3 - Reports Select the Period Select the Sub Period Select one or more Projects Select an ID Type Select the ID Select the period number. Select the sub period number. Enter a portion of one or more project IDs in the Keywords field to search for projects to include. For details about using the Keywords field, see About Entering Keywords in Keywords Search Fields on page 45. Select an ID type: ALL Employee Vendor Vendor Employee Select the ID from the list. Link to Sample Report Click the following link to open a sample of this report in Adobe PDF format. Zero Rate Billing Exception Report.pdf Deltek Performance Management Version 3.0 Costpoint 6 Series Portals, Alerts, and Reporting Guide 93

54 General Ledger Reports General Ledger Reports Overview This section shows sample prompt screens and sample reports for the following reports: General Ledger Detail Balance Sheet Cash Forecast Income Statement For information about tables used and filters used in each report, please see Appendix A. General Ledger Detail Report The General Ledger Detail report provides the details of the GL transaction information stored in Costpoint. It can be used as a stand-alone report, or as a drill-through target from several other reports, such as the Balance Sheet, Income Statement and Project Status Report, providing expense-related information. The General Ledger Detail report retrieves data from a database table designed to provide real-time, up to the minute results, while the Project Status Report, Balance Sheet and Income Statement reports retrieve data from a database table designed to provide a snapshot of results for a particular point in time. Because of this, when you drill-through from the Project Status Report, Income Statement or Balance Sheet to the General Ledger Detail report, some results may vary. This sample shows the prompts selected for a General Ledger Detail report and provides a link to a report run with these selections. Prompts The following shows the prompts screen as it displays before you run the report. 94

55 Chapter 3 - Reports Prompts Screen: General Tab Deltek Performance Management Version 3.0 Costpoint 6 Series Portals, Alerts, and Reporting Guide 95

56 General Ledger Reports Prompts Screen: Advanced Tab 96

57 Chapter 3 - Reports Select Company Select the fiscal year Select the starting period number Select the ending period number Select the starting Subperiod number Select the ending Subperiod number Select Organization or Reorganization Select specific organization or reorganization Select Account Select Project Select the single company to use when running the report Select the desired fiscal year Select the period to start the range Select the period to end the period range Select the subperiod to start the range Select the subperiod to end the period range Select an option to use for the report sort: Organization or Reorganization Enter or select one or more specific organizations or reorganizations to use based on your selection in the sort field on the General tab. Enter a portion of one or more account IDs in the Keywords field and click Search to list accounts to include on the report. For details about using the Keywords field, see About Entering Keywords in Keywords Search Fields on page 45. Enter a portion of one or more project IDs in the Keywords field and click Search to list projects to include on the report. For details about using the Keywords field, see About Entering Keywords in Keywords Search Fields on page 45. Deltek Performance Management Version 3.0 Costpoint 6 Series Portals, Alerts, and Reporting Guide 97

58 General Ledger Reports Link to Sample Report Click the following link to open a sample of this report in Adobe PDF format. General Ledger Detail.pdf Balance Sheet The Balance Sheet is a management report that shows the balance sheet financial statement. You can view this report for any financial statement format selected and, for the current period only, you can drill through from a financial statement line item into transactional detail for the accounts that make up that line item. This sample shows the prompts selected for a Balance Sheet and provides a link to a report run with these selections. The Balance Sheet retrieves data from a database table designed to provide a snapshot of results for a particular point in time, while the General Ledger Detail report retrieves data from a database table designed to provide real-time, up to the minute results. Because of this, when you drill-through from the Balance Sheet to the General Ledger Detail report, some results may vary. Prompts The following shows the prompts screen as it displays before you run the report. Prompt Screen General Tab 98

59 Chapter 3 - Reports Select Company Select a Financial Statement Code Select Fiscal Year Ending Select an Ending Period Major Group Hide or Show the Account ID information Select Information to Display Select the single company to use when running the report. Select a financial statement code. Select a fiscal year ending. Select an ending period. Select the primary group to sort on: Company Organization ID ReOrganization ID Select to Show or Hide the Account ID. Select information to display: Actual Amount Prior Year Amount PY Variance Budget Amount Budget Variance Link to Sample Report Click the following link to open a sample of this report in Adobe PDF format. Balance Sheet.pdf Cash Forecast The Cash Forecast report provides a forecast for up to 6 months, based on the cash forecasting information calculated within Costpoint. This information can be helpful in forecasting future cash sources and needs. This sample shows the prompts selected for a Cash Forecast and provides a link to a report run with these selections. Prompts The following shows the prompts screen as it displays before you run the report. Deltek Performance Management Version 3.0 Costpoint 6 Series Portals, Alerts, and Reporting Guide 99

60 General Ledger Reports Prompt Screen: General Tab Prompt Screen: Advanced Tab 100

61 Chapter 3 - Reports Select Company Select Cash Template Select Frequency Code Select one or more Organizations Select the single company to use when running the report. Select the cash template to use to display the report. Select a frequency code: Daily Monthly Weekly Enter a portion of one or more organization IDs in the Keywords field and click Search to list organizations to include on the report. For details about using the Keywords field, see About Entering Keywords in Keywords Search Fields on page 45. Link to Sample Report Click the following link to open a sample of this report in Adobe PDF format. Cash Forecast.pdf Income Statement The Income Statement is a management report that shows profit and loss information by organization. You can view this report for any financial statement format needed and, for the current period only, you can drill through from a financial statement line item into transactional detail for the accounts that make up that line item. For example, you can drill from the Income Statement to the General Ledger Detail report. This sample shows the prompts selected for an Income Statement and provides a link to a report run with these selections. The Income Statement report retrieves data from a database table designed to provide a snapshot of results for a particular point in time, while the General Ledger Detail report retrieves data from a database table designed to provide real-time, up to the minute results. Because of this, when you drill-through from the Income Statement to the General Ledger Detail report, some results may vary. Deltek Performance Management Version 3.0 Costpoint 6 Series Portals, Alerts, and Reporting Guide 101

62 General Ledger Reports Prompts The following shows the prompts screen as it displays before you run the report. Prompt Screen: General Tab 102

63 Chapter 3 - Reports Prompt Screen: Advanced Tab Select a Company Select a Financial Statement Code Select Fiscal Year Select Period Page Break Hide or Show the Acct ID Information Select the single company to use when running the report. Select a financial statement code. Select the fiscal year for the report. Select the period. Select to insert page breaks after: Company Organization Reorganization Select to Show or Hide the account ID. Deltek Performance Management Version 3.0 Costpoint 6 Series Portals, Alerts, and Reporting Guide 103

64 General Ledger Reports Select Information to Display What level of the Organization to report at Select one or more options to determine information to display on the report: Current Period Amount Prior Year Amount Current Period Variance YTD Amount Prior Year YTD Amount YTD Variance Current Period Budget Amount Current Period Budget Variance YTD Budget Amount YTD Budget Variance Select the organization level at which you want the report printed. All lower levels will be rolled up for the report. Link to Sample Report Click the following link to open a sample of this report in Adobe PDF format. Income Statement.pdf 104

65 Chapter 3 - Reports Procurement Reports Overview This section shows sample prompt screens and sample reports for the following reports: Requisitions Pending Requisitions Buyer Requisition Worksheet The Requisitions Detail report is drill-thru only, meaning it is not intended to be run on its own, but accessed by clicking links from other, parent reports. For information on this drill-thru report, see page 162. For information about tables used and filters used in each report, please see Appendix A. Deltek Performance Management Version 3.0 Costpoint 6 Series Portals, Alerts, and Reporting Guide 105

66 Procurement Reports Requisitions Pending Report The Requisitions Pending report gives buyers and purchasing managers the ability to see requisitions for which purchase orders have not yet been generated. It includes requisitions that are in a pending, in-approval, approved, or rejected status. This sample shows the prompts selected for a Requisitions Pending report and provides a link to a report run with these selections. Prompts The following shows the prompts screen as it displays before you run the report. Prompt Screen General Tab Prompt Screen Advanced Tab 106

67 Chapter 3 - Reports Select the Company Check to include only those requisitions without an assigned Buyer Check to include REQ Status Select Requisitioner, Requisition, Approver, Buyer or Req Status Select Requisitioner, Requisition, Approver, Buyer or Req Status based on Group 1 Select the single company to use when running the report. Check Yes to include only those requisitions without an assigned Buyer. Select the statuses of the requisitions to include: Approved In Approval Rejected Pending Select the primary grouping for the report: Requisitioner Requisition Approver Buyer Requisition Status Enter a portion of one or more IDs in the Keywords field and click Search to narrow the primary group you selected in the previous field. For details about using the Keywords field, see About Entering Keywords in Keywords Search Fields on page 45. Deltek Performance Management Version 3.0 Costpoint 6 Series Portals, Alerts, and Reporting Guide 107

68 Procurement Reports Link to Sample Report Click the following link to open a sample of this report in Adobe PDF format. Requisitions Pending.pdf Requisitions Report The Requisitions report is one in a series of reports that allow users to start with a requisition and see the related Purchase Order, Voucher, and Check information. Here is a visual of the drill-through path from the Requisitions report to the Check Detail. This sample shows the prompts selected for a Requisitions report and provides a link to a report run with these selections. Prompts The following shows the prompts screen as it displays before you run the report. 108

69 Chapter 3 - Reports Prompt Screen General Tab Deltek Performance Management Version 3.0 Costpoint 6 Series Portals, Alerts, and Reporting Guide 109

70 Procurement Reports Prompt Screen Advanced Tab 110

71 Chapter 3 - Reports Select Company Select Major Group Requisition Status Select Requistion ID Select Requistioner Select Requisitioner s Organization Select Project Deltek Performance Management Version 3.0 Costpoint 6 Series Portals, Alerts, and Reporting Guide Select the single company to use when running the report. Select the primary grouping for the report: Requisition Requisitioner Requisitioner Organization Select one or more requisition statuses to use as a filter to include on the report. Options are: Approved In-Approval PO Generated Pending Closed Rejected Voided Enter a portion of one or more Requistion IDs in the Keywords field to list requisitions to include on the report. For details about using the Keywords field, see About Entering Keywords in Keywords Search Fields on page 45. Enter a portion of one or more Requisitioner names in the Keywords field to list requisitioners to include on the report. For details about using the Keywords field, see About Entering Keywords in Keywords Search Fields on page 45. Enter a portion of one or more Organization IDs in the Keywords field to list requisitioner s organizations to include on the report. For details about using the Keywords field, see About Entering Keywords in Keywords Search Fields on page 45. Enter a portion of one or more IDs in the Keywords field to list projects to 111

72 Procurement Reports include on the report. For details about using the Keywords field, see About Entering Keywords in Keywords Search Fields on page 45. Link to Sample Report Click the following link to open a sample of this report in Adobe PDF format. Requisitions.pdf Buyer Requisition Worksheet The Buyer Requisition Worksheet provides buyers with the critical information needed to make buying decisions. The buyer will be able to see past purchasing activity and approved vendor information for items listed on open, approved requisitions. This sample shows the prompts selected for a Buyer Requisition Worksheet and provides a link to a report run with these selections. Prompts The following shows the prompts screen as it displays before you run the report. 112

73 Chapter 3 - Reports Prompt Screen General Tab Prompt Screen Advanced Tab Select Company Select Major Group Select the status of requisition Enter the number of PO Lines to display Select the single company to use when running the report. Select the primary group to sort on: Buyer Requisition Item Select the status of the requisitions to include on the report: Approved In Approval Pending Enter the number of purchase order lines to display. Deltek Performance Management Version 3.0 Costpoint 6 Series Portals, Alerts, and Reporting Guide 113

74 Procurement Reports Enter the number of Vendor Quote Lines to display Enter the number of RFQ Lines to display Enter the date to exclude older objects Select the Requisition ID(s) Select the Buyer ID(s) Include Requisition Lines with no items Enter the number of vendor quote lines to display. Enter the number of RFQ lines to display. Enter the date to exclude older objects. Enter a portion of one or more IDs in the Keywords field and click Search to return requisitions to include on the report. For details about using the Keywords field, see About Entering Keywords in Keywords Search Fields on page 45. Enter a portion of one or more Buyer IDs in the Keywords field and click Search to return buyers to include on the report. For details about using the Keywords field, see About Entering Keywords in Keywords Search Fields on page 45. Select whether or not to include requisition lines with no items. Link to Sample Report Click the following link to open a sample of this report in Adobe PDF format. Buyer Requisition Worksheet.pdf 114

75 Chapter 3 - Reports Project Reports Overview This section shows sample prompt screens and sample reports for the following reports: Project Status Report Burdened Labor and ODC's Labor Detail Labor Utilization Labor Summary with Posted and Unposted Hours PLC Exception Report for Missing Rates Project Master Project Percent Complete Report Project Revenue Summary with Backlog Time and Expense Charge Activity Report For information about tables used and filters used in each report, please see Appendix A. Project Status Report The Project Status Report shows revenue, direct costs (labor and non-labor), indirect costs and profitability by project. This report allows the user to select any level of the project, account, and organization to be displayed. Drill-through links provide more transactional detail for labor and non-labor charges, including voucher, purchase order, and requisition information. This drill-through to transactional detail applies to transactions in the current period only. Commitment detail can also be accessed from a drill through link in this report. This report enables you to link to the following information to drill-through to more detail, as indicated in this table. Name of Report That Opens (Drills Through) From The Project Status Report General Ledger Detail Voucher Detail How to Open this Report This report displays when you click the ODC account name. This will drill through to current period information only. This report displays when you click the voucher number from the General Ledger Detail report. Deltek Performance Management Version 3.0 Costpoint 6 Series Portals, Alerts, and Reporting Guide 115

76 Project Reports Name of Report That Opens (Drills Through) From The Project Status Report Check Detail Labor Detail Organization List Project Master Report Purchase Orders How to Open this Report This report displays when you click a voucher number from the General Ledger Detail report. This report displays when you click the labor account name. This report displays when you click the project s owning organization. This report displays when you click the project id or project name. This report displays when you click the total commitments column. This sample shows the prompts selected for a Project Status Report and provides a link to a report run with these selections. 116

77 Chapter 3 - Reports For those using the alternate project option in the Cognos reports, it is important to understand that the framework manager model and project status report were developed assuming that the option in Costpoint to include lower level projects is set to No. When this option is set to yes, amounts in Costpoint roll up from the child project up to the parent project that is linked to the alternate project before the amounts roll up again to the reporting level of the alternate project. Since the framework manager models and the project status report were developed with the assumption that this option is set to No, if you have linked projects, this double rollup of amounts does not pass through to the Project Status report. You determine whether or not to include lower-level projects from the Costpoint Link Projects screen, accessible from the Alternate Reporting screen. The Project Status Report retrieves data from a database table designed to provide a snapshot of results for a particular point in time, while the General Ledger Detail report retrieves data from a database table designed to provide real-time, up to the minute results. Because of this, when you drill-through from the Project Status Report to the General Ledger Detail report, some results may vary. Prompts The following shows the prompts screen as it displays before you run the report. Deltek Performance Management Version 3.0 Costpoint 6 Series Portals, Alerts, and Reporting Guide 117

78 Project Reports Prompt Screen: General Tab 118

79 Chapter 3 - Reports Prompt Screen: Advanced Tab Select a Company Select the Fiscal Year Select the Period Select the Subperiod Select the Major Grouping for the Report Project Deltek Performance Management Version 3.0 Costpoint 6 Series Portals, Alerts, and Reporting Guide Select the single company to use when running the report. Select the fiscal year. Select the period. Select the subperiod. Select the primary grouping for the report: Reorganization Organization Performing Organization Owning Organization Project Manager Customer ID Project Alternate Project Select the project level at which you want the report printed. All lower levels will be rolled up for 119

80 Project Reports Org Account Limit Major Grouping to those items selected here Profit Calculated as Percentage % of Rate Type Select the columns to display in the report the report. Select the organization level at which you want the report printed. All lower levels will be rolled up for the report. Select the account level at which you want the report printed. All lower levels will be rolled up for the report. Enter a portion of one or more IDs or names in the Keywords field to narrow the primary group you selected in the previous field. For details about using the Keywords field, see About Entering Keywords in Keywords Search Fields on page 45. Select whether to calculate profit as percent of: Costs Revenue Select the rate type to include: Actual print the report using actual burden rates from the tables. Target print the report using target burden rates from the tables. Select the columns to display in the report. Link to Sample Report Click the following link to open a sample of this report in Adobe PDF format. Project Status Report.pdf Burdened Labor and ODC s Report The Burdened Labor and ODC report shows the burdened costs by resource for labor, and by account for non-labor, by project; information that was previously unavailable in Costpoint. This report utilizes specific tables, which need to be created by a specific process in Costpoint, relating to Deltek Cobra integration. Please refer to the user guide for more detail about specific setup instructions before running this report. 120

81 Chapter 3 - Reports This sample shows the prompts selected for a Burdened Labor and ODC report and provides a link to a report run with these selections. Before you run this report, data that coincides with the prompts you select must exist in the CB_SUM and CB_BURD_SUM tables. These tables are populated during the Compute Cobra Burden Cost process, for projects that are identified as Cobra programs. This means that if you want to run a report that includes data for certain projects for Fiscal Year 2007, Period 10, Subperiod 1, you must first run the Compute Cobra Burden Cost process for these projects for Fiscal Year 2007, Period 10, Subperiod 1. A project is identified as a Cobra program by checking the Cobra Program option in the Project Master screen in Costpoint. This option can only be selected at the top level of the project and if selected, the entire project tree will be included in the Compute Cobra Burden Cost process. Prompts The following shows the prompts screen as it displays before you run the report. Prompt Screen General Tab Deltek Performance Management Version 3.0 Costpoint 6 Series Portals, Alerts, and Reporting Guide 121

82 Project Reports Prompt Screen Advanced Tab Select Company Select Fiscal Year Select Period Select Subperiod Select Rate Type Select Group Order by Select the company to use to run the report. Select the fiscal year. Select the period. Select the subperiod. Select the rate type to include: Actual print the report using actual burden rates from the tables. Target print the report using target burden rates from the tables. Select the primary grouping: Project 122

83 Chapter 3 - Reports Select Secondary Group Order by Select specific Projects Display Burden Costs Show the following details Choose Labor Category Project Manager Organization Select a secondary sort, different from the primary, if desired: Project Project Manager Organization Enter a portion of one or more project IDs or names in the Keywords field to narrow the primary group you selected in the previous field. For details about using the Keywords field, see About Entering Keywords in Keywords Search Fields on page 45. Select Yes to show detailed burden costs. Select No to hide this detail. Select one of these options to display detail: Account Labor Organization Select General Lab Cat or Project Lab Cat to add a column that displays the general labor or project labor category associated with the detail line. Select none to hide this detail. Link to Sample Report Click the following link to open a sample of this report in Adobe PDF format. Burdened Labor and ODCs.pdf Deltek Performance Management Version 3.0 Costpoint 6 Series Portals, Alerts, and Reporting Guide 123

84 Project Reports Labor Detail Report The Labor Detail report provides a detailed look at the labor activity related to a project. It can be used as a standalone report or as a drill-through target from other reports, like the Project Status report. The Labor Detail report retrieves data from one database table (Labor Summary) designed to provide a snapshot of results for a particular point in time, while the Project Status Report retrieves data from a different database table (PSR) also designed to provide a snapshot of results for a particular point in time. If the database tables were updated at different times, when you drill-through from the Project Status Report, some results may vary. To ensure that drill-through data is the same as the parent Project Status Report, update the PSR and Labor Summary tables on the same schedule. This sample shows the prompts selected for a Labor Detail report and provides a link to a report run with these selections. Prompts The following shows the prompts screen as it displays before you run the report. 124

85 Chapter 3 - Reports Select Company Select the Fiscal Year Select the starting Period Select the ending Period Primary Group Filter Select one company from the list. Select the fiscal year. Select the starting period to use on the report. Select the ending period. Select the primary grouping; Organization Project Project Manager Reorganization Enter a portion of one or more IDs or names in the Keywords field to narrow the primary group you selected in the previous field. For details about using the Keywords field, see About Entering Keywords in Keywords Search Fields on page 45. Link to Sample Report Click the following link to open a sample of this report in Adobe PDF format. Labor Detail.pdf Labor Utilization Report The Labor Utilization report is an analysis of the percentage of employee chargeable hours on direct projects compared to the total hours spent. Because the definition of "direct" can vary from company to company, the report provides the flexibility to determine which types of projects to include in the direct project classification. This sample shows the prompts selected for a Labor Utilization report and provides a link to a report run with these selections. Prompts The following shows the prompts screen as it displays before you run the report. Deltek Performance Management Version 3.0 Costpoint 6 Series Portals, Alerts, and Reporting Guide 125

86 Project Reports Prompt Screen Select Company Select Fiscal Year Select the company to use to run the report. Select the fiscal year. 126

87 Chapter 3 - Reports Select Period Select Subperiod Select the Major Grouping Limit Major Grouping to Select a Secondary Sort Include as Direct Hours Choose the report view Select the period. Select the subperiod. Select the primary grouping; Home Organization Employee Name Employee ID Enter a portion of one or more IDs or names in the Keywords field to narrow the primary group you selected in the previous field. For details about using the Keywords field, see About Entering Keywords in Keywords Search Fields on page 45. Select the secondary sort: Employee Name Employee ID None Select one or more options from the list. Click the Select all link to select all options. Select one of the options for the report view: Summary Report PTD with Project Classification YTD with Project Classification Link to Sample Report Click the following link to open a sample of this report in Adobe PDF format. Labor Utilization.pdf Labor Summary with Posted and Unposted Hours Report The Labor Summary with Posted and Unposted Hours report extracts data from both Costpoint and Time Collection. This allows you to see an up-to-date view of a project, with one column showing the hours posted to date and another column showing the time that has been entered in Time Collection, but not yet posted. Deltek Performance Management Version 3.0 Costpoint 6 Series Portals, Alerts, and Reporting Guide 127

88 Project Reports This sample shows the prompts selected for a Labor Summary with Posted and Unposted Hours report and provides a link to a report run with these selections. For this report to include the most up to date information from all processed timesheets, you must populate the RPT_PROJ_LAB_SUM table as part of the Create Project Report Tables process. Ideally you would do this via the process server. If you have processed timesheets that have not been updated in this RPT_PROJ_LAB_SUM table, those timesheets will be missing from this report. Prompts The following shows the prompts screen as it displays before you run the report. Prompt Screen Select a Company ID Select a Project ID Select the company to use to run the report. Enter a portion of one or more project IDs or names in the 128

89 Chapter 3 - Reports Select a Fiscal Year in which to run the report Keywords field to include on the report. For details about using the Keywords field, see About Entering Keywords in Keywords Search Fields on page 45. Select the fiscal year. Link to Sample Report Click the following link to open a sample of this report in Adobe PDF format. Labor Summary with Posted and Unposted Hours.pdf PLC Exception Report for Missing Rates The PLC Exception Report for Missing Rates report provides a list of employees, grouped by project and PLC, with revenue rates of zero. This information can help you determine if there is an error in the revenue rate, before revenue and billing are computed. This sample shows the prompts selected for a PLC Exception Report for Missing Rates report and provides a link to a report run with these selections. Prompts The following shows the prompts screen as it displays before you run the report. Prompt Screen General Tab Deltek Performance Management Version 3.0 Costpoint 6 Series Portals, Alerts, and Reporting Guide 129

90 Project Reports Prompt Screen Advanced Tab Select Company ID Select the fiscal year Select the period Select the sub period Select a range of project(s) Select the company to use to run the report. Select the fiscal year. Select the period. Select the subperiod. Enter a portion of one or more project IDs or names in the Keywords field to include on the report. For details about using the Keywords field, see About Entering Keywords in Keywords Search Fields on page

91 Chapter 3 - Reports Select the employee Enter a portion of one or more employee IDs or names in the Keywords field to include on the report. For details about using the Keywords field, see About Entering Keywords in Keywords Search Fields on page 45. Link to Sample Report Click the following link to open a sample of this report in Adobe PDF format. PLC Exception Report for Missing Rates.pdf Project Master The Project Master report is a one page form report that contains project master file information. Users can click links in this report to see more detailed information regarding the project. This report is used as a drill-through report from other reports, such as the Aged Open Billing Detail Report and the Project Status Report, and is intended to be a "snapshot" of a project. This report is divided into three sections - a section containing basic project information, one containing charging information, and another containing billing and revenue information. The report also shows the project hierarchy for the whole project structure. This sample shows the prompts selected for a Project Master report and provides a link to a report run with these selections. Prompts The following shows the prompts screen as it displays before you run the report. Deltek Performance Management Version 3.0 Costpoint 6 Series Portals, Alerts, and Reporting Guide 131

92 Project Reports Prompt Screen General Tab Prompt Screen Advanced Tab Company Select Project Level Select the company to use to run the report. Select the project level at which 132

93 Chapter 3 - Reports Select the Major Grouping for the Report Limit Major Grouping to those terms selected here you want the report printed. All lower levels will be rolled up for the report. Select the primary grouping: Project Project Manager Project Type Customer Project Classification Enter a portion of one or more IDs or names in the Keywords field to narrow the primary group you selected in the previous field. For details about using the Keywords field, see About Entering Keywords in Keywords Search Fields on page 45. Link to Sample Report Click the following link to open a sample of this report in Adobe PDF format. Project Master.pdf Project Percent Complete Report The Project Percent Complete report provides a list of projects whose revenue has reached a certain percentage of their contract or funded value. You can use this report to track how close a project is to reaching its value to ensure adequate funding is available to complete performance requirements or to prepare necessary documents for the government (for example, showing the contracting officer that 75% of funding has been reached). This report provides drill-down capability to a lower, summary level of the percent complete report. You can drill from one summary level to another summary level until the end of the project tree is reached. Note that this drill is only a reflection of what is stored at a particular level and below. If amounts are stored at a higher level they will not be reflected. This sample shows the prompts selected for a Project Percent Complete report and provides a link to a report run with these selections. Deltek Performance Management Version 3.0 Costpoint 6 Series Portals, Alerts, and Reporting Guide 133

94 Project Reports For those using the alternate project option in the Cognos reports, it is important to understand that the framework manager model and Project Percent Complete Report were developed assuming that the option in Costpoint to include lower level projects is set to No. When this option is set to yes, amounts in Costpoint roll up from the child project up to the parent project that is linked to the alternate project before the amounts roll up again to the reporting level of the alternate project. Since the framework manager models and the project status report were developed with the assumption that this option is set to No, if you have linked projects, this double rollup of amounts does not pass through to the Project Percent Complete Report. You determine whether or not to include lower-level projects from the Costpoint Link Projects screen, accessible from the Alternate Reporting screen. Before you Run the Report You must perform the following steps in Costpoint before running this report: Update the Project Report tables Compute Burden Compute Revenue Update Project Status Reports Create Project Report Tables (with the Revenue Summary check box selected) Prompts The following shows the prompts screen as it displays before you run the report. 134

95 Chapter 3 - Reports Prompt Screen General Tab Deltek Performance Management Version 3.0 Costpoint 6 Series Portals, Alerts, and Reporting Guide 135

96 Project Reports Prompt Screen Advanced Tab Select Company ID Select Top Level Group Select the company to use to run the report. Select the primary grouping for the report: Project Reorganization Organization - Performing Organization - Owning Project Manager Alternate Project Note: Reorganization, Alternate Project, and Project Manager are optional prompts that require some prior setup in Costpoint before you can use them. To use Reorganization, first establish Reorganization structure in Accounting» General Ledger» Reorganizations. 136

97 Chapter 3 - Reports Option to suppress projects whose POP has not yet started or has ended Select Fiscal Year Select Period Select Subperiod Select Rate Type Choose Contract Value or Funded Value Select desired relation Enter the desired Percent Complete value Display Project Data at Revenue Level Project Level Deltek Performance Management Version 3.0 Costpoint 6 Series Portals, Alerts, and Reporting Guide To use Alternate Project, first establish alternate project structure in Projects» Project Setup» Alternate Reporting. To use Project Managers, link project managers to projects in the Maintain Project Master or Basic Info screens in the Projects» Project Setup screen. Select Yes to disregard projects whose start and end date fall outside the reporting period. Select No to include these projects. Select the fiscal year. Select the period. Select the subperiod. Select the rate type to include: Actual print the report using actual burden rates from the tables. Target print the report using target burden rates from the tables. Choose one of the following Contract Value Select this option to include projects on the report that compute and post revenue based on the signed value of the project. Funded Value Select this option to include projects on the report that compute and post revenue based on the funded value of the project. Select one of the following to indicate the relation to the percent complete: Greater than or Equal Less than or Equal Equal to None (show all) Enter a value as a percentage of total project work completed. Select Yes to display project data at the revenue level. Select the project level at which you want the report printed. All lower levels will be rolled up for the report. 137

98 Project Reports Organization Level Select specific Project Select the organization level at which you want the report printed. All lower levels will be rolled up for the report. Enter a portion of one or more project IDs in the Keywords field and click Search to list projects to include on the report. For details about using the Keywords field, see About Entering Keywords in Keywords Search Fields on page 45. Link to Sample Report Click the following link to open a sample of this report in Adobe PDF format. Project Percent Complete.pdf Project Revenue Summary with Backlog Report The Project Revenue Summary with Backlog report provides revenue, cost, budget, and backlog information for an individual project or a group of projects. This information can help with the analysis of project results. Users can view information on the report at the organization level and select the levels for organization and project. This report provides drill-down capability to a lower, summary level of the Project Revenue Summary with Backlog report. You can drill from one summary level to another summary level until the end of the project tree is reached. Note that this drill is only a reflection of what is stored at a particular level and below. If amounts are stored at a higher level they will not be reflected. Users can select the columns they want displayed out of the extensive list of project measures. This sample shows the prompts selected for a Project Revenue Summary with Backlog report and provides a link to a report run with these selections. 138

99 Chapter 3 - Reports For those using the alternate project option in the Cognos reports, it is important to understand that the framework manager model and Project Revenue Summary with Backlog Report were developed assuming that the option in Costpoint to include lower level projects is set to No. When this option is set to yes, amounts in Costpoint roll up from the child project up to the parent project that is linked to the alternate project before the amounts roll up again to the reporting level of the alternate project. Since the framework manager models and the project status report were developed with the assumption that this option is set to No, if you have linked projects, this double rollup of amounts does not pass through to the Project Revenue Summary with Backlog Report. You determine whether or not to include lower-level projects from the Costpoint Link Projects screen, accessible from the Alternate Reporting screen. Before you Run the Report You must perform the following steps in Costpoint before running this report: Compute Burden Compute Revenue Update Project Status Reports Create Project Report Tables (with Revenue Summary check box selected) If you want to use Budget data on the report, the following setup screens and processes should be run prior to updating and creating the Project report tables: If using Standard Budgeting (Budgeting and ETC Module). Deltek Performance Management Version 3.0 Costpoint 6 Series Portals, Alerts, and Reporting Guide Setup Project Total Budget or Period Budgets 139

100 Project Reports Maintain Budget Report Tables If using Advance Budgeting (Advanced Project Budgeting) Maintain Project Budgets and ETC Create Project Status Report Budget Report Tables If you are reporting a Backlog, the Contract Value and/or Funded Value amounts must be entered in the Project Modifications screen prior to updating and creating the project report tables. Prompts The following shows the prompts screen as it displays before you run the report. 140

101 Chapter 3 - Reports Prompt Screen General Tab Deltek Performance Management Version 3.0 Costpoint 6 Series Portals, Alerts, and Reporting Guide 141

102 Project Reports Prompt Screen Advanced Tab Prompt Screen Other tab 142

103 Chapter 3 - Reports Select a Company Select Fiscal Year Select Period Select Subperiod Select the Major Grouping Rate Type Select the Columns to Display Display Project Data at Revenue Level Or Select Project Level Deltek Performance Management Version 3.0 Costpoint 6 Series Portals, Alerts, and Reporting Guide Select the company to use to run the report. Select the fiscal year. Select the period. Select the subperiod. Select the primary grouping for the report: Reorganization Organization - Performing Organization Owning Project Classification Project type Project Manager Project Alternate Project Note: Reorganization, Alternate Project, and Project Manager are optional prompts that require some prior setup in Costpoint before you can use them. To use Reorganization, first establish Reorganization structure in Accounting» General Ledger» Reorganizations. To use Alternate Project, first establish alternate project structure in Projects» Project Setup» Alternate Reporting. To use Project Managers, link project managers to projects in the Maintain Project Master or Basic Info screens in the Projects» Project Setup screen. Select the rate type to include: Actual print the report using actual burden rates from the tables. Target print the report using target burden rates from the tables. Select the data you want to display from the list of columns. Select Yes to display project data at revenue level. Select No and then select a project level in the next field to display data at project level. Select the project level at which you want the report printed. All lower levels will be rolled 143

104 Project Reports Select Organization Level Select Specific Projects Include up for the report. Select the organization level at which you want the report printed. All lower levels will be rolled up for the report. Enter a portion of one or more project IDs in the Keywords field and click Search to list projects to include on the report. For details about using the Keywords field, see About Entering Keywords in Keywords Search Fields on page 45. Select the types of projects to include: Active Projects Only Billable Projects Only Link to Sample Report Click the following link to open a sample of this report in Adobe PDF format. Project Revenue Summary with Backlog.pdf Time and Expense Charge Activity Report The Time and Expense Charge Activity report allows you to run a report that will show hours entered, expenses charged, and billable amounts for employees, by project. The information in this report is pulled from Deltek Time and Expense and includes information from both timesheets and expense reports. You have the option to include processed and/or unprocessed data in this report. This sample shows the prompts selected for a Time and Expense Charge Activity report and provides a link to a report run with these selections. Before You Run the Report Important Notes Because this report contains sensitive labor information, you may decide to restrict it to selected individuals. This report may contain Unposted (unprocessed) information, which may change any time new postings are made. Unprocessed Hours include both Open (O) and Sent (S) T&E.TS_CELL.S_CELL_STATUS_CD. Unprocessed Expenses include both Under Review (U) and Approved (A) T&E.EXP_RPT.S_EXP_RPT_STATUS_CD. 144

105 Chapter 3 - Reports Before you run the report, you must set up the following or run the following processes in Costpoint. You must be using both Time & Expense and Costpoint. The report is designed with the idea that the primary way to break out labor is PLC. However, the report will also function without PLC s. You should be using Billable Labor Rates. You must execute the Load Labor Rates process to populate the rates tables. You must also run the Retrieve Labor Rates process from Others» Product Interfaces» Project Planner. Prompts The following shows the prompts screen as it displays before you run the report. Prompt Screen General Tab Deltek Performance Management Version 3.0 Costpoint 6 Series Portals, Alerts, and Reporting Guide 145

106 Project Reports Prompt Screen Advanced Tab Select Costpoint Company Select a starting date for the report Select an ending date for the report Select Organization or Project Select the specific Project(s) or Organization (s) Select the company to use to run the report. Select a starting date. Select and ending date. Select Organization or Project to designate the major grouping for the report. Enter a portion of one or more project or organization IDs in the Keywords field and click Search to list the projects or organizations to include on the report. For details about using the Keywords field, see About Entering Keywords in Keywords Search Fields on page

107 Chapter 3 - Reports Select an Employee or range of Employees Select the columns to include in the report Select Labor Types to include Enter a portion of one or more employee IDs in the Keywords field and click Search to list employees to include on the report. For details about using the Keywords field, see About Entering Keywords in Keywords Search Fields on page 45. Select the columns to include in the report: Labor Hours Labor Amounts Billing Amounts Expense Amounts Select one or both options for the type of labor to include on the report: Processed Unproccesed Link to Sample Report Click the following link to open a sample of this report in Adobe PDF format. Time and Expense Charge Activity Report.pdf Deltek Performance Management Version 3.0 Costpoint 6 Series Portals, Alerts, and Reporting Guide 147

108 Purchasing Reports Purchasing Reports Overview This section shows sample prompt screens and sample reports for the following reports: Purchase Order PO Commitments Detail Certain purchasing reports are drill-thru only, meaning that they are not intended to be run on their own, but accessed by clicking links from other, parent reports. For information on Purchasing drill-thru reports, see page 162. Purchase Order The Purchase Order report provides you with a basic purchase order format and the flexibility to customize the report by selecting the additional information you need at the header and line levels. This report is written with US Dollars as the currency for this report. Prompts The following shows the prompts screen as it displays before you run the report. Prompt Screen General Tab 148

109 Chapter 3 - Reports Deltek Performance Management Version 3.0 Costpoint 6 Series Portals, Alerts, and Reporting Guide 149

110 Purchasing Reports Prompt Screen Advanced Tab Select the Company Check to include POs that have been printed before Check to include blanked POS Check to include subcontract POs Select the PO ID Select the PO Release Number Select the Buyer ID Select the return address branch location Select the transaction currency of Pos to include Select the company to use to run the report. Select this option to include POs that have been printed before Select this option to include blanket POs Select this option to include subcontract POs Enter a portion of one or more purchase IDs in the Keywords field and click Search to list purchase orders to include on the report. For details about using the Keywords field, see About Entering Keywords in Keywords Search Fields on page 45. Enter a portion of one or more po release numbers in the Keywords field and click Search to list PO release numbers to include on the report. For details about using the Keywords field, see About Entering Keywords in Keywords Search Fields on page 45. Enter a portion of one or more buyer IDs in the Keywords field and click Search to list buyers to include on the report. For details about using the Keywords field, see About Entering Keywords in Keywords Search Fields on page 45. Enter a portion of one or more address codes in the Keywords field and click Search to list addresses to include on the report. For details about using the Keywords field, see About Entering Keywords in Keywords Search Fields on page 45. Enter a portion of one or more purchase orders in the Keywords field and click Search to list purchase orders to include on the report. For details about using the Keywords field, see About Entering Keywords in Keywords Search Fields on page

111 Chapter 3 - Reports Link to Sample Report Click the following link to open a sample of this report in Adobe PDF format. Purchase Order.pdf Purchase Order Commitments Detail Report The Purchase Order (PO) Commitments Detail report provides the details of the Purchase Order commitments that are shown on the Project Status Report and serves as a drill-through report for that report. It can be used as a standalone report or as a drill through target from other reports. This sample shows the prompts selected for a Purchase Order Commitments Detail report and provides a link to a report run with these selections. Before You Run This Report You must establish how to calculate purchase order commitments from the Costpoint Project Settings screen before running the Purchase Order Commitments Detail Report. Options in the Calculate PO Commitments area are: Real Time If this option is selected, the commitments data is stored in the PO_RT_COMMIT_SUM and PO_RT_COMMIT_DETL tables. When this method is selected, the report includes all transactions regardless of the transaction dates, so you do not need to enter prompt information for fiscal year, period or subperiod. By Open Period If this option is selected, the commitments data is stored in the PO_COMMIT_SUM and PO_COMMIT_DETL tables. When this method is selected, the report calculates by fiscal year, period, and subperiod, and you must enter information for these prompts, which display when you select a company. Deltek Performance Management Version 3.0 Costpoint 6 Series Portals, Alerts, and Reporting Guide 151

112 Purchasing Reports Prompts The following shows the prompts screen as it displays before you run the report. 152

113 Chapter 3 - Reports Select Company Fiscal Year Period Select the company to include on the report. Enter the fiscal year to use for the report. This option displays only if By Open Period is selected in the Calculate PO Commitments area of the Costpoint Project Settings screen. Select the period to use for the report. This option displays only if By Open Period is selected in the Calculate PO Commitments area of the Costpoint Project Settings screen. Deltek Performance Management Version 3.0 Costpoint 6 Series Portals, Alerts, and Reporting Guide 153

114 Purchasing Reports Subperiod Select Project Select the subperiod to use. This option displays only if yo Enter a portion of one or more project IDs in the Keywords field and click Search to list projects to include on the report. For details about using the Keywords field, see About Entering Keywords in Keywords Search Fields on page 45. Link to Sample Report Click the following link to open a sample of this report in Adobe PDF format. PO Commitments Detail.pdf 154

115 Chapter 3 - Reports Time and Expense Reports This section shows sample prompt screens and sample reports for the following reports: Blanket Expense Authorization Expense Analysis Time and Expense Reconciliation Certain time and expense reports are drill-thru only, meaning that they are not intended to be run on their own, but accessed by clicking links from other, parent reports. For information on Accounts Payable drill-thru reports, see page 163. For information about tables used and filters used in each report, please see Appendix A. Blanket Authorization Report The Blanket Authorization report shows detailed information regarding blanket authorizations that have been entered in Deltek Expense. A blanket authorization is a single authorization amount on a project that can cover one or more expense reports. This report details the expense reports that are tied to each blanket expense authorization and shows the calculated amount remaining on the blanket authorization. This sample shows the prompts selected for a Blanket Authorization report and provides a link to a report run with these selections. Prompts The following shows the prompts screen as it displays before you run the report. Deltek Performance Management Version 3.0 Costpoint 6 Series Portals, Alerts, and Reporting Guide 155

116 Time and Expense Reports Prompt Screen General Tab Select one or more Projects Select Authorization ID Enter a portion of one or more project IDs in the Keywords field and click Search to list projects to include on the report. For details about using the Keywords field, see About Entering Keywords in Keywords Search Fields on page 45. Enter a portion of one or more authorization IDs in the Keywords field and click Search to list authorizations to include on the report. For details about using the Keywords field, see About Entering Keywords in Keywords Search Fields on page

117 Chapter 3 - Reports Link to Sample Report Click the following link to open a sample of this report in Adobe PDF format. Blanket Authorization.pdf Expense Analysis Report The Expense Analysis report provides a high level graphical analysis of data in Deltek Expense. It shows over and under ceiling, billable and non-billable, and allowable and unallowable charges so that management can see the magnitude of these charges and take corrective action. From the charts provided, you can drill through to see a more detailed breakdown of the categories. This report enables you to link to the following information to drill-through to more detail, as indicated in this table. For descriptions and samples of these drill-through target reports, see page 163. Name of Report That Opens (Drills Through) From The Expense Analysis Report Allowable Expense Detail Report Unallowable Expense Detail Report Billable Expense Detail Report Non-Billable Expense Detail Report Under Ceiling Expense Detail Report Over Ceiling Expense Detail Report How to Open this Report This report displays when you click a charge in the allowable section of the Expense Analysis Report pie chart. This report displays when you click a charge in the unallowable section of the This report displays when you click a charge in the billable section of the Expense Analysis Report pie chart. This report displays when you click a charge in the non-billable section of the Expense Analysis Report pie chart. This report displays when you click a charge in the under ceiling section of the Expense Analysis Report pie chart. This report displays when you click a charge in the over ceiling section of the Expense Analysis Report pie chart. This sample shows the prompts selected for an Expense Analysis report and provides a link to a report run with these selections. Deltek Performance Management Version 3.0 Costpoint 6 Series Portals, Alerts, and Reporting Guide 157

118 Time and Expense Reports Prompts The following shows the prompts screen as it displays before you run the report. Prompt Screen General Tab Select a Company Enter a Start Date Enter an End Date Expense report status to include on the report Select a company from the list. Enter or select a start date Enter or select an end date Select an expense report status: Approved Draft Under Review Processed Submitted Link to Sample Report Click the following link to open a sample of this report in Adobe PDF format. Expense Analysis.pdf 158

119 Chapter 3 - Reports Time and Expense Reconciliation Report The Time and Expense Reconciliation report is an exception report that shows expenses charged to a project that do not have a corresponding labor charge, and therefore have been charged to the project in error. This report finds these errors prior to their inclusion on an invoice to a client, which helps to prevent erroneous billings that are very costly to fix. This sample shows the prompts selected for a Time and Expense Reconciliation report and provides a link to a report run with these selections. Prompts The following shows the prompts screen as it displays before you run the report. Prompt Screen General Tab Enter a Project ID or part of a Project ID Enter an Organization or part of an Organization Enter a Starting Date Enter an Ending Date Enter and Employee ID Enter a Project ID or part of a Project ID Enter an Organization or part of an Organization Enter a Starting Date Enter an Ending Date Enter a portion of one or more employee IDs in the Keywords field and click Search to list IDs to include on the report. For details about using the Keywords field, see About Entering Keywords in Keywords Deltek Performance Management Version 3.0 Costpoint 6 Series Portals, Alerts, and Reporting Guide 159

120 Time and Expense Reports Search Fields on page 45. Link to Sample Report Click the following link to open a sample of this report in Adobe PDF format. Time Expense Reconciliation.pdf 160

121 Chapter 3 - Reports Drill-Thru Only Reports Overview Certain reports included in the Deltek Performance Management release are drill-thru only, meaning that these reports are not run on their own, but accessed by clicking on links from other, parent reports. This section is divided into three sections based on the areas that include drillthru reports (Costpoint: accounts payable, procurement, purchasing, and Time and Expense). Because drill-thru only reports are not run on their own, users do not need to enter prompt information for these reports. Information needed to run the report is retrieved based on the parent report, and no user input is required. This section provides descriptions of each of these reports, and indicates the parent reports from which these reports drill. For more information about tables used or filters used for these reports, see Appendix A in this guide. Accounts Payable This section provides a description and a link to a sample for the following reports: Check Detail Drill Thru Only Voucher Detail Drill Thru Only Check Detail Drill Thru Only The Check Detail report provides the details of payments made by check for the accounts payable vouchers. This report is not a stand-alone report. It can be used as a drill through target only. By clicking on a voucher number in the Voucher Detail report, you can view the Check Detail. Click the following link to open a sample of this report in Adobe PDF format. Check Detail.pdf Deltek Performance Management Version 3.0 Costpoint 6 Series Portals, Alerts, and Reporting Guide 161