Efficiency, through elegant solutions

Transcription

1 Efficiency, through elegant solutions Company presentation featuring Arbutus, Pentana Vision & Retain 27/01/2014 Sepia Solutions 1

2 Agenda Introduction Overview software portfolio Arbutus Pentana Vision Retain Demonstration Questions & answers 27/01/2014 Sepia Solutions 2

3 Introduction 27/01/2014 Sepia Solutions 3

4 Sepia Solutions bvba Belgian legal entity, founded in 2010 Privately owned No external debts or external shareholders Focus Pentana: Audit & risk management Retain: Resource planning and time writing Arbutus: Data migration & analysis Region: Belgium, The Netherlands, Luxembourg Services Implementations & development Consulting & training Technical support Worldwide premier 27/01/2014 Sepia Solutions 4

5 Pentana Ltd. (1/2) Profile A niche player Develop and sell audit & risk management software 1992 Pentana Checker 2002 Pentana Audit Work System 2011 Pentana Vision One of the top global players in our specialist market An IIA Industry Leader 27/01/2014 Sepia Solutions 5

6 Pentana Ltd. (2/2) Structure About 40 staff Many auditors / accountants with IT expertise No external finance or debt Owned by senior employees Global presence UK parent with US subsidiary Support in UK, US and Australia 21 partners for global reach 27/01/2014 Sepia Solutions 6

7 Because every organisation is unique, and yours is no different! Pentana Vision 27/01/2014 Sepia Solutions 7

8 Pentana Vision benefits (1/2) for Audit Managers Audit planning based on "risk exposure" Dashboard with elements ready for review Efficient reporting with automated audit report Quality assurance through review cycle for Senior Auditors Standardisation through structured audit work plans Share valuable process knowledge and audit experience Document results using text formatting and hyperlinks Offline working See for more examples and illustrations. 27/01/2014 Sepia Solutions 8

9 Pentana Vision benefits (2/2) for Audit Committee & Chief Audit Executive Report audit coverage at any level Analyse acceptance of findings across universe Identify unresponsive departments and overdue actions for Organisation & Audit Methodology Continue working with your familiar audit methodology Standardisation with structured audit work plans 2-dimensional audit universe with entities and processes 2-way templates for auditee feedback for IT department Efficient deployment with Click-Once technology Transparent and secure authentication via single-sign-on 27/01/2014 Sepia Solutions 9

10 Demonstration Pentana Vision 27/01/2014 Sepia Solutions 10

11 Demo structure Introduction Libraries Audit universe Managing entities Audit work Auditee feedback Analysis & reporting 27/01/2014 Sepia Solutions 11

12 Configurable home screen Navigator pane Selected widgets Add new widgets 27/01/2014 Sepia Solutions 12

13 Consistent views Ribbon Navigator Pane Navigator Data Properties 27/01/2014 Sepia Solutions 13

14 Your terminology Terminology Select term/name Your terminology Default terminology 27/01/2014 Sepia Solutions 14

15 Your selection lists Segmentations Select fieldname Define pick list options Associate colours 27/01/2014 Sepia Solutions 15

16 Libraries: work plans Work plan library Overview of steps Automated templates Work plan step details 27/01/2014 Sepia Solutions 16

17 Libraries: processes Process library Process hierarchy Process list Process description 27/01/2014 Sepia Solutions 17

18 Libraries: risk, controls & tests Risk & controls library Grouping based on processes Objectives, risks, controls & tests Details 27/01/2014 Sepia Solutions 18

19 Universe: your organisation Organisational structure Hierarchy of Entities Entities Entity details 27/01/2014 Sepia Solutions 19

20 Universe: mapping processes Organisational structure Process hierarchy Mapping entities to processes 27/01/2014 Sepia Solutions 20

21 Entity: risks, controls & tests Entity risk register Process-based grouping Risks, controls & tests Details 27/01/2014 Sepia Solutions 21

22 Audit: engagement data Audit overview Audit details 27/01/2014 Sepia Solutions 22

23 Audit: work plan Audit Programme Grouping per phase Assigned auditors Instructions & guidance 27/01/2014 Sepia Solutions 23

24 Audit: announcement letter MS Word template Standard templates Data automatically populated 27/01/2014 Sepia Solutions 24

25 Audit: test results Audit work plan Process-specific fieldwork tests Result summary & details Attachments & findings 27/01/2014 Sepia Solutions 25

26 Audit: internal review (QA) Review points Assigned auditors Details 27/01/2014 Sepia Solutions 26

27 Audit: documenting findings Documented Findings Finding details 27/01/2014 Sepia Solutions 27

28 Audit: automated audit report Audit file details Findings & recommendations All red text is automated 27/01/2014 Sepia Solutions 28

29 Audit: setting out actions Findings & actions Action details 27/01/2014 Sepia Solutions 29

30 Audit: auditee feedback MS Word template Responses by action owner Calendar, lists, & free text 27/01/2014 Sepia Solutions 30

31 Audit: auditee feedback Import response Submitted responses Evaluation by audit team 27/01/2014 Sepia Solutions 31

32 Audit: Quality assurance Draft Open Completed Approved Closed Prepare audit Execute audit Manage documents Action follow-up Read-only Audit Details Milestones Staff Complete Steps Complete Tests Assess Risks Assess Controls Review work Document Findings Attachments Audit reports Other reports All Attachments & Reports must be submitted; no files may be reserved. Actions Action Updates All Actions must be Approved (*). All Action Updates must be Resolved (*). (*) Regardless of the Action Resolution. Following data must be entered: Milestone dates Following components must be Approved: Steps & Work plans Tests, Controls, Risks & Objectives Findings Review points 27/01/2014 Sepia Solutions 32

33 Analysis: dashboards Management information Data element for category Data element for series Drill-down details 27/01/2014 Sepia Solutions 33

34 Analysis: configurable Type of dashboard Data element for category Data element for series Drill-down details 27/01/2014 Sepia Solutions 34

35 Analysis: action tracker Action Tracker Org structure Processes Number of actions Drill-down details 27/01/2014 Sepia Solutions 35

36 Analysis: risk analysis Risk analysis Inherent (gross) risk Residual (net) risk Number of risks Drill-down details 27/01/2014 Sepia Solutions 36

37 Analysis: risk exposure Risk exposure Org structure Processes Average scores Drill-down details 27/01/2014 Sepia Solutions 37

38 Analysis: audit coverage Audit coverage Audit period Coverage in percentage Planned audits 27/01/2014 Sepia Solutions 38

39 Overcoming challenges related to resource planning Retain 27/01/2014 Sepia Solutions 39

40 Retain benefits Retain (wallchart) Visually similar to old-style colour-coded calendar Views per month, week, day, Resources against jobs or jobs against resources Actual bookings, booking requests and ghost bookings Report pages Retain Time Complete timesheets Approve timesheets Report planned versus actuals 27/01/2014 Sepia Solutions 40

41 Retain planning and time writing 27/01/2014 Sepia Solutions 41

42 Demo Structure Introduction Retain planning and time writing Retain Wallchart Retain Time Retain Security 27/01/2014 Sepia Solutions 42

43 Retain Wallchart Wallchart pages Similar to classic wall chart with paper notes Multiple pages in Notebook Different types Wallchart Calendar Report Views Different predefined views (hours, day, week, month) Go To 27/01/2014 Sepia Solutions 43

44 Resources Resources Colour-coded bookings Overbooking warning (red) 27/01/2014 Sepia Solutions 44

45 Jobs (audits and non-audit) Jobs Colour-coded bookings Rejected request Pending request 27/01/2014 Sepia Solutions 45

46 Creating Bookings 27/01/2014 Sepia Solutions 46

47 Modifying Bookings Bookings can be Edited Moved Copied Split Duplicated over time (e.g. regular meetings) Logged (audit trail of modifications) Revenue per booking Based on project code and resource charge band 27/01/2014 Sepia Solutions 47

48 Filters and Special Selections Zoom in using Attributes (e.g. country, client) Calculations 27/01/2014 Sepia Solutions 48

49 Scenario Bookings Defined scenarios Scenario bookings Associated bookings 27/01/2014 Sepia Solutions 49

50 Retain Notebook Reporting pages Overviews Grouping & Expand / Collapse Calculations Availability Chargeability Revenue Exports to MS Excel 27/01/2014 Sepia Solutions 50

51 Retain Notebook Report Resources Planned time per week Jobs 27/01/2014 Sepia Solutions 51

52 Retain Time: Completing time Jobs Actual time per day Weeks in calendar 27/01/2014 Sepia Solutions 52

53 Retain Time: Approving time Documented entries Approval Approve by project 27/01/2014 Sepia Solutions 53

54 Retain Time: Reporting Load report Budget Planned Actual Jobs 27/01/2014 Sepia Solutions 54

55 Thank you. 27/01/2014 Sepia Solutions 55