EDUCATION MANAGEMENT MADE SMART. Smart School Management System (((SSMS)

Transcription

1 EDUCATION MANAGEMENT MADE SMART Smart School Management System (((SSMS)

2 Smart School Management System (SSMS) allows schools to host, administer, create, deliver, manage, track and report on all of the instruction, training and development activities carried out for students and staff. It helps teachers to monitor student progress, administer homework and assignments and generate reports to plan instruction more carefully thereby improving student academic performance. Parents can oversee their child s academic performance and receive regular communication from the school management about their wards progress. The Smart School Management System (SSMS) application makes easy anytime, anywhere access to education management and administration. It is a powerful, standards-based education management system that integrates seamlessly with a school s existing technology infrastructure, guidelines-based testing, interactive assignments and progress reporting. The SSMS empowers the teachers and administrators with the tools to help students achieve success. Stake Holders of Smart School: 1. Smart School Staff portal Staff can access all the information related to academics and administration from their login at any place. Communicate, share and discuss more easily with pupils and parents. Quick and easy access pupil s performance data to monitor their strengths and weaknesses. Perfect documentation and storage of assignments, class notes and lesson plans helps the staff in getting more organized. Leave application & status monitoring. Homework updating, monitoring and feedbacks. Interaction with Parents, Students & other staff through messages. 2. Smart School Parent portal The parent can directly log on to the school website and check up-to-date attendance and progress reports of their child. What s more, this service will be made available 24/7 and can be accessed from any place with a web connection. Parents have complete access to student performance and attendance details.

3 3. Smart School Admin portal Admin can monitor/manage all Student Details, Fee, Attendance, and Academic, Staff, Payroll and all other information from a single portal. Integrate, automate and streamline all academic and administrative functions. Communicate with any or all stakeholders within seconds using automated SMS, and internal messaging. Convey required information via virtual notice boards. Maintenance of staff attendance. Keep track of exam schedules and marks. Subject-wise marks analysis. Manage and track entire Transport system. Manage and facilitate the library management system Features of Smart School: 1. Administration In this Section you can Login into the software operation, manage your Organization Details like address, contact number, , website etc. Change settings like Set up, Due Alert Set up & Book Issue Set up etc. Menu that comes in this section are given below: Login Modify Institution Details Modify Institution Settings Log Out Exit 2. Pre-Admission Management Pre-admission process is the most hectic process which can be made easy with ERP for Educational Institution. Catering as a school ERP system in India, it reduces the hectic job of maintaining physical documentation as the process can be simplified by documents being scanned and attached in the software itself. Student Enquiry Students' Admission Form Required Documents Attachment Pending Documents Reports Allocation of Division to Student

4 3. Student Management System Education Institute module eases the tedious job of maintaining students profile. The School Management ERP system generates reports based on class, subject, division, caste, etc. and gives additional usage of getting students' declaration, bona fide certificate and leaving certificates printed. Manage student personal profile with photograph Creation of classes/divisions Auto/Manual Section / Roll no. assignment Allocation of subjects - class and division wise Promoting/shifting of student to different class/division Birthday Flash Alarm Student rejoining by retrieving & editing old data from Alumni Printing of bona fide Certificate, Leaving Certificate Student Statistics - Caste, Category, Gender, Standard/Division, New Admission 4. Fees Management System Fees Management System acts as a strong tool as it can define fees per student based on their standard and category they belong to. It can print receipts and give details of the outstanding per student, class wise. The Fees Management System is efficient to generate reports based on daily and monthly collections, segregating it component and standard wise. Definition of Student Fees template is also provisioned. (Individual as well as for entire class/ standard/ category wise). Defining student fees template (individual as well as for entire class / standard / category wise) Helps in defining fees for special category students eg. OBC, SC/ST, minorities, etc Fee Collection and Receipt Printing Fees booking and register printing (detailed and summary) Daily Fee Collection Register Monthly Collection Report - Fee Component Wise, Standard Wise Fee Collection Reconciliation for Received cheques Outstanding (standard/division/student and fee component wise)

5 5. Attendance Management System Attendance Management System plays a vital role for educational institutes like school where Class Teachers have to take attendance of a large number of students and that s to in each and every class which hampers the both time and concentration of the concerned teachers. In that case Attendance Management Module can make the task of quite easy by its. Class Assignment to Teachers Out Door Posting (For Manual Attendance) Status Monitor & Processing of Data 6. Examination & Result Management Exams and result management, an integral part of Educational ERP compressive as ERP for school and play schools help in managing individual and group subject marks based on specific board standards classified individual and class wise. It is efficient to generate reports analyzing the results based on class, subject, student and division. User defined Tests (term/unit) User defined subjects (group subject as well as individual subjects. e.g. Maths as a group subject and Maths I & Maths II as individual subjects) Mark list entry and Register Mark list reports (standard/division/subject/student) Students/class wise analysis of results Subject/student/division wise result analysis Exam toppers list Mark sheet printing 7. Library Management System Library makes up a very important aspect of educational institution resulting in great importance of its management which gets simplified by the Library Management System as everything i.e. book title, category, author, year of publication, etc. can be recorded and a bar code printed on the book with a serial number. The module is very effective as books issued; to be received and lost/damaged can be tracked, resulting in avoiding losses. Individual Book Creation and Management (Book Title, Category, Author, Year of Publication, etc.) Complete Book List with Details Book Issue/Return Process

6 Books Receivable Report (Pending / Overdue) Lost/Damaged Books Management Students' Library Details Auto Penalty Charges Booking/Collection System 8. Transportation Management Transportation Management which has been incorporated under the ERP for educational institution helps to ease the tedious job of fees booking as per the routes defined with the pick-up and drop-down points as specified per student. Route definition Defined pick-up and drop-down points with timings Route wise separate Fees Booking Route wise student allocation Report based on route wise student list 9. Payroll Management System We integrated payroll software which is completely rewritten to provide all the necessary payroll compliances including Income Tax, PF and ESIC. It can track the database, contract period and attendance of the teaching and non-teaching staff. Staff database Contract period Pay structure Attendance Payments Income Tax PF & ESIC 10. SMS Facilities SMS module acts as a very important feature as it provides acknowledgement for the fees receipt, intimation over the fees overdue and attendance of the students, which are very useful for the parents as well as the institutions. It can also be used for campaigns using bulk messaging.

7 Fees receipt acknowledgement. Fees outstanding intimation to parents. Student attendance alert to parents Birthday wishes Group SMS to teachers/parents/students/staff/trustees Bulk SMS for campaigns SMS history SMS balance 11. Account Management The financial Accounting modules enable effective management of complete account of school. And it integrated Accounting Package allows comprehensive management of accounts without the need of cumbersome posting of vouchers. All types of vouchers can be entered from single voucher entry screen. It generates no. of reports like Bank/Cash Book, Income and Expenditure sheet are available in a single click. Accounts Group Type Accounts Payable (Creditors) Accounts Receivable (Debtors) Payroll Management Expenses/Purchasing Management Get real time updates of fee collected related status Fee Calculations & Postings Reports for Income and Expenses Statement

8 Modules Student Fees Staff Transport Accounting Communication Exams & Result Attendance Payroll Library Reports For more details please feel free to call.