ProMISe ERP. Human Resource. Procurement. Management. Finance. Contracts Management. Management. Asset. Management. Module.

Transcription

1 ProMISe ERP very organization/business makes promises to its staff members, clients and business owners. The promises are normally translated into goals, strategic plans, M&E frameworks, work budgets, plans and many more planning and monitoring tools. In meeting the ever changing requirements, Data Care has addressed this in an Enterprise Resource and Planning solution ProMISe ERP Monitoring & Evaluataion Human Resource Grants The web enabled system is offered as a service (Software As a ServiceSAAS) running on the Data Care cloud or as a software installed on clients servers. ProMISe ERP Workflow Module Procurement Finance Asset Efficiency: ProMISe eliminates repetitive processes and greatly reduces the need to manually enter information. The system also streamlines business processes and makes it easier and more efficient for organisations to collect data. Integrated Information: Instead of having data distributed throughout a number of separate databases, ProMise ERP enables all information to be located in a single location. Reporting: ProMISe ERP makes reporting easier and more customizable. With improved reporting capabilities, an organisation can respond to complex data requests more easily. Customer Service: Sales and customer service people can interact with customers better and improve relationships with them, through faster, more accurate access to customers information and history. Security: ProMISe improves the accuracy, consistency and security of data. Restrictions to data can also be enhanced.

2 ProMISe HRMIS: This module handles the life cycle of the staff members in an organisation. From recruitment of a staff member to Deployment, Time and attendance, Payroll, Benefits management, Assessment and Termination. Capacity development programs are also included SYSTEM PRE-SETUP 02 The module is linked with the online solicitation for jobs that are posted to the public once jobs are advertised. RECRUITMENT REPORTS 07 STAFF DATA MANAGEMENT PAYROLL MANAGEMENT LEAVE MANAGEMENT EMPLOYEE SELF SERVICE Facilitation of all Staff processes Quick and easy notifications i.e Alerts, Announcements Power Engines like Dynamic workflow engine Enabled for multi-company/multi-branch setup Extraction of detailed reporting formats Integration with other systems Better synchronization of information on Human resources for better HR optimization Reduced redundancies Better motivation of the workforce PERFORMANCE MANAGEMENT 04 05

3 ProMISe : This module holds information on the consultants and their CVs. The deliverables and milestones are also set in the system. Once the consultant delivers, the supervisor is able to download the report and review accordingly. This module also caters for Contract evaluation of consultants. The system generates a certificate of completion and a payment note once the evaluation is complete. 4 closeout/evaluation/ Renewal 3 Administration 2 Collaboration & Negotiation Creation and Authoring Collaboration and Negotiation Execution Module Administration Module Closeout/ Renewal and Analysis notifications Comprehensive contract management support Centralized display of the all the clients contracts Easy data backups 1 Creation

4 ProMISe Finance Module: ProMISe Finance module help an organization govern its income, expenses, and assets with the objectives of maximizing profits and ensuring sustainability. Suppliers Budgeting Custom Ad-hoc And Financial Reports ProMISe Finance Module Chart Of Accounts Ledger Business Unit management Currency Ledger Journals Chart of Accounts Analysis Dimensions Budget Checking Transaction Tracking Financial Reports Advanced Financial Reports and Analysis Data Visualization Less support required from IT team Easy to use interface & Quick learning curve Accounts Receivable/ Accounts Payable

5 ProMise Grants Module: Close Out 07 Find Funding 06 Monitoring Grants Process Steps Award Set-Up 04 Award Acceptance Prepare Proposal 0202 Submit Proposal This handles the life-cycle of grants. From the call for concepts or expression of interest to receiving proposals and then awarding contracts or memorandum of understanding. This module captures the workplans, budgets, disbursements and accountability information. Capturing of data on all grantees Attachment feature for documents Well formatted reports Centralized display of the grant progress Easy data analysis through relevant and tailored reports Accountability to all stakeholders 03

6 ProMise e-procurement Module: Goods Receipting/ Inventory LPO Generation/ Approval The process of e-procurement covers every stage of purchasing, from the initial identification of a requirement, through the tendering process, to the payment and potentially the management of the contract. Quotation Sourcing/ Analysis Purchase Requisition approval/budget checking Procurement Plan E-Procurement is a collaborative process of acquiring goods, works and services using electronic methods between awarding authorities and suppliers. Procurement planning Requisition Data import / export Procurement audit Local purchase orders Ability to track the status of the procurement plans approvals Provides centralized procedures alerts on procurement plans pending approvals Improved budgeting Enhanced transparency Better monitoring and control Reduce fraud Reduced procrastination and quicker decisionmaking

7 Monitoring & Evaluation Module 1. M&E Results Framework Structure Definition 8. Extraction of custom 2. Custom Indicator Creation with Various Disaggregation s statistical reports. The module provides the user with an option of creating an M&E framework depending on the structure of the project. Indicators are also defined by the user and the data collection tools are created and linked to indicators for the process. Secondary data resources are also catered for. Organizations can also setup sub-grantees or other organizations to provide data that will be aggregated for the high level reporting. & 3. Target Setting For Defined Indicators 7. Offline Data Collection 4. Beneficiary Profile Creation 6. Porting Data Collection Program/Project Directory M&E Structure setup Results Framework Structure Custom Indicator Builder Indicator mapping Milestone tracking Work plan (Yearly indicator Targets setup) Dynamic Data Entry Forms Offline Data Entry Tool (Mobile App) Aggregation of results at different structural levels Project Targets and Baseline setup Customized Performance Tracking Reports Personalized Dashboards Performance Narratives Tools on Mobile 5. Definition of Data Collection Tools

8 ProMISe CRM: MARKETING The Customer Relationship (CRM) module gives sales people the tools to manage multiple deals and contacts effectively. 1 - Run Campaigns - Generate Leads - Form a Database SALES - Assign Leads - Concert Leads - Track Opportunities 2 4 SUPPORT - Manage Cases - Conduct Trainings - Provide Knowledge Base ISO 9001: ORDERS - Deliver Products - Produce Invoices CRM gives sales managers the tools to track their team s performance whether goals are being achieved, being able to change course or direct attention where and when it is most needed, before it s already too late. Working in the cloud allows sales managers to assign deals to specific people with just one click, making sure everyone's up to speed with what they need to be doing. Pipeline management Assign and Track Leads with the sales team Fully customizable at all levels Easy to use, intuitive and always available Customized Reports Data import/export Alerts, Announcements and Events Multi-company, multi-branch & multi-country Easy to use interface & Quick learning curve Provides centralized procedures Secure

9 ProMISe Dynamic Workflow module Start Inherits the organisation structure (organogram) and reporting routes to work flow documents and tasks. Depending on the authorization level, the system forwards the documents and processes to the next level of approval. Step 1 Step 2 Workflow Chart Ability to set up the workflow process for all modules Notification Tasks setup and Tracking Workflow roles and User Role mapping KPI-based Reports Cloud-Based Technology Integration with Other Cloud services Easy data backups Role-Based Access Control Easy Graphical Modeling of Processes End