The Power of Enterprise-Wide Project Management

Transcription

1 MAGIC OF PROJECT MANAGEMENT: MYSTERY, MASTERY, ART The Power of Enterprise-Wide Project Management Presented By Dennis L. Bolles, PMP DLB Associates, LLC

2 Presentation Overview Project Business Management (PBM) is a Business Function Project Business Management Methodology (PBMM) is needed for Enterprise-wide Project Management 1

3 Project Business Management Definition Project Business Management is the integration of General Business Management and Project Management policies, processes, and procedures and it provides a methodology that facilitates good Metrics Management practices. 2

4 PBM Values and Benefits Expands PM Practices Enterprise-wide Opportunity to Recognize Successes Facilitates Internal Benchmarking Distribute Lessons Learned Establishes Best Practices Enables PM Training and Development 4

5 PBM Enables Enterprise Project Management (EPM) Enterprise Project Business Management is a mindset, a way of communicating and working that is supported by technology. EPM organizes an enterprise s resources in direct alignment with the Enterprises vision, mission, strategic initiatives, and business objectives (VMSO). Enables the enterprise to translate VMSO into executable portfolios, programs, and projects. 5

6 PBM Driving Forces PAIN! NEED ACTION Loosing Market Share Competition is Faster to Market Fewer Resources Available Cost Cutting Budget Reductions Need to Manage Dynamic Growth Required to Financially Survive Need to Determine Project Success 6

7 PBM Requires Cultural Changes: Mission (Governance) the degree to which the enterprise knows why it exists and what its direction is. Consistency (Standardization) the company s systems and processes which support efficiency and effectiveness in reaching enterprise business objectives.- Commitment (Capability) the degree to which individuals at all levels of the enterprise are engaged in and hold that direction as their own. Agility (Execution) - the ability of the company to know what Customers want, and the degree to which it can respond to external forces and demands. 7

8 Project Business Management Methodology (PBMM) Model PBMM Model is the integration of General Business Management and Project Management policies, processes, and procedures. PBMM begins with Strategic Planning, and progresses through developing Business Objectives, establishing Portfolios that prioritize and manage the authorization of Programs and Projects. 8

9 Project Business Management Methodology Model 9

10 PBMM Strategic Planning 10

11 PBMM Tactical Planning 11

12 Project Business Management (PBM) Planning 12

13 PBM Empowers Enterprise-wide Project Management Establish a EPMO enterprise Structure Requires Careful Planning The first move often determines the outcome of the game 13

14 Important Steps to Take 1) Obtain top executive commitment and support 2) Get middle management commitment & support 3) Assess the current situation 4) Create a EPMO Charter and get it formally adopted by the management team 14

15 Important Steps to Take - Continued 5) Implement a PBMM standard 6) Provide PBMM Education & Training 7) Make a big splash to get everyone s attention Establishing Enterprise-wide Project Management Is Not A Trivial Pursuit! 15

16 Establishing EPMO Enterprise Assessment / Plan to Achieve the Future State Assess the Current State Define the Future State Plan to Fill the Gap 16

17 The Importance of EPMO Positioning Position is equated with the level of Authority Position establishes the level of Acceptance Position enables enterprise-wide Adoption Position defines the level of Autonomy 17

18 Establishing PBM Critical Success Factors Establish Governance Define Standardization Develop Capability Enable Execution 18

19 Project Business Management Methodology 19

20 Vision and Mission PBM Vision To create an environment that enables world-class proficiency in managing project business management enterprise-wide. PBM Mission To provide the leadership that will guide the enterprise in implementing Good Practice of project business management methodologies, tools, templates, and technology enterprise-wide. 20

21 PBM Strategy and Objectives PBM Strategy Create an environment within the enterprise that embraces PBM as an intrinsic enabler for achieving its strategic initiatives values and benefits. PBM Objectives To establish and institutionalize PBM practices as the natural way to achieve enterprise objectives and treats it as a business function to the degree that it becomes an enterprises core competency. 21

22 Establishing The EPMO Create an EPMO Charter EPMO Charter Management Sign-off Purpose Vision Mission Strategy Goals & Objectives Methodology Critical Success Factors Roles, Responsibilities, Accountability, and Authority 22

23 EPMO Organization Structure Corporate Level Division Level Business Unit Level Project Level EPMO PMO PMO DPMO PMO PMO BUPMO PMO PMO PMO Enterprise-wide Project Management Office - Forecasting, Strategic Planning, Business Objective Development Divisional PMO Overview & Master Project Planning Business Unit PMO Planning,Scheduling, Reporting Project Management Office Planning,Scheduling, Reporting Mission-Critical Strategic Projects 23

24 EPMO Reporting Structure EPMO EPMO = Executive Level DPMO DPMO DPMO DPMO = Division Level BUPMO BUPMO BUPMO BUPMO = Business Unit level PMO PMO PMO PMO = Mission Critical Project Level 24

25 Manage Enterprise Resources Limited Resources Capacity And Capability To Do Work New Opportunity Requires Reprioritization of the Portfolio 25

26 Project Business Management Methodology Model 26

27 Develop PBMM Standards Establish Project Business Management Methodology Standards including: policies, procedures, processes, tools and templates that will be commonly applied to all enterprise portfolios, programs, and projects. 27

28 PBMM Governance 28

29 PBMM Methodology Processes 29

30 PBMM Business Strategy Development Model Processes Strategy Initiating Processes ( A ) Strategy Planning Processes ( B ) Strategy Executing Processes ( C ) Strategy Monitoring & Controlling Processes ( D ) Strategy Closing Processes ( E ) 1A-1 Update Enterprise Vision and Mission 1A-2 Develop Business Strategies for Next Business Cycle 1A-3 Identify Applicable Enterprise Environmental Factors 1A-4 Define Strategy Prioritization Criteria 1A-5 Develop Strategy Accomplishment Metrics 1B-1 Prepare Strategic Business Plan 1B-2 Prepare Business Cases 1B-3 Prioritize Business Strategies 1C-1 Implement Strategy 1C-2 Perform Strategy Status Reviews 1D-1 Manage Strategy Change 1D-2 Monitor Strategy Metrics Performance 1E-1 Close Strategy 30

31 PBMM Business Strategy Development Initiation & Planning Processes 31

32 Project Business Management Methodology Model 32

33 PBMM Education & Training Develop a Project Business Management Methodology Education & Training program, which defines education and training requirements, testing criteria, and validation processes for portfolios, programs, and projects. 33

34 PBMM Education & Training Program General Population Project Teams Program/Project Managers Executives & Functional Managers Knowledge Objectives Learning Objectives Assessment Methods 34

35 Enabling The Enterprise Develop Capabilities Through Education & Training Programs Project Management Career Path Qualification Certification Intermediate Advanced Entry 35

36 Project Business Management Methodology Model 36

37 PBM Methodology 37

38 PBMM Business Strategy Development Data Flow 38

39 Business Objective Planning Process 39

40 PBMM Business Objectives Development Data Flow 40

41 Business Objective Prioritization/Selection Process 41

42 Project Business Management Methodology 42

43 Project Authorization Establish a Portfolio/Program/Project Authorization process to initiate authorization to ensure the use of resources are in alignment with corporate strategic initiatives and supporting business objectives. 43

44 Portfolio Authorization Process 44

45 Project Business Management Methodology Model 45

46 Portfolio Readiness Check Review Gate Review Gate Review Gate Initiating Phase Planning Phase Executing Phase Closing Phase Capture Lessons learned Capture Lessons learned Capture Lessons learned Lessons learned Review 46

47 Enabling Portfolio Management Established Monthly Portfolio/Program/Project Reviews PM s Report By Department New Projects WIP Projects Completed Projects Lessons Learned 47

48 Enabling The PBMM Implementation Provide Hands-on Mentoring & Coaching Assist With Project Starts Cost Benefit Analysis Scope Statement Risk Analysis Baseline Plan Communications Plan 48

49 PBM Maturing Process Continuous improvement and innovation is common 5. Sustained PBM is a core competency enterprise- 4. Distributed wide 3. Managed PBM processes fully integrated 1. Initial 2. Repeatable PBMM standards applied to all projects A baseline - an EPMO is established 49

50 EPBM Benefits Expands enterprise-wide knowledge of using PBM to obtaining benefits & values. Facilitates internal benchmarking of work. Establishes metrics management best practices for use in EPBM. Enables project management skills and knowledge training and development. Provides ability to determine project successes.

51 Implementation Time Line Timing Depends on Level of Support Develop PMMG Design Distribute PMMG Basic Training Stage Two Maturity Establish PBMM 50

52 QUESTION? Dennis L. Bolles, PMP Website: Thank You! 51