Payroll Training. MUNIS, Employee Self Service, Executime

Transcription

1 Payroll Training MUNIS, Employee Self Service, Executime

2 Munis Payroll Training New Hires Munis System Navigation Personnel Change Request Employee Inquiry/Central Pull Time Entry

3 Employee Self Service (ESS) Log In/Off Personal Information Copies of Previous forms Benefits/Open Enrollment Leave Time Bank/Benefits Request Time Off

4 Executime Clock In/out Timesheet Exception Time Entry Time Review Benefits/Accruals Time Off Request Time Approvals Supervisor Actions

5 New Hire Process

6 MUNIS System Navigation

7 Munis - Personnel Change Request

8 Munis - Personnel Change Request

9 Munis - Personnel Change Request

10 Munis - Employee Inquiry

11 Munis - Employee Inquiry

12 Munis - Employee Inquiry

13 Munis - Employee Inquiry

14 Munis - Employee Inquiry

15 Munis - Employee Central

16 Munis - Employee Central

17 Employee Self Service (ESS) Log In Kiosk Log In Desktop Log In

18 ESS - Menu

19 ESS Home Page

20 ESS Personal Information

21 ESS Pay/Tax Information

22 ESS Pay/Tax Information

23 ESS Paycheck Simulator

24 ESS Benefits

25 ESS Time Entry (Executime)

26 Executime Clock In/Out

27 Executime Timesheet Entry

28 Executime Time Card Inquiry

29 Executime Time Summary

30 Executime Benefits Summary/Accruals

31 Executime Time Off Request

32 Executime Employee Time Approval

33 Executime Supervisor Actions

34 Executime Employee Time Summary (Supervisor Actions)

35 Executime Manage Time Off (Supervisor Actions)

36 Executime Time Maintenance (Supervisor Actions)

37 Executime Who Is Here? (Supervisor Actions)

38 Executime Audits (Supervisor Actions)

39 Executime Time Approvals (Supervisor Actions)

40 Executime Filters

41 Munis - Pull Time Entry

42 Munis - Pull Time Entry

43 Munis - Pull Time Entry

44 Munis - Pull Time Entry

45 Recap MUNIS ESS Personnel Change Request Pull Time Entry Personal Information W4 changes Paycheck Simulator Check copies & W2s Open Enrollment Executime Clock In vs Timesheet Employees must approve time Request time off Supervisor/Manager/Director approval

46 Time Clocks Clock in method Key fob entry (iclass) DPA assistance Time Clock features

47 Kiosks Log in with Active Directory Access to ESS, , Password Change

48 Important Topics & Reminders Pay Period Processing Current payroll processing Pay current for base hours of full-time employees Overtime and Part-time hours payed one week behind New payroll processing All payroll will be processed one week behind Effective September 16, 2018 and forward Payroll Period = Sunday through Saturday (two weeks) Payroll Cutoff = Saturday at midnight

49 Important Topics & Reminders EXAMPLE Last payroll on PDS = 9/8/18 9/21/18 First payroll on Munis = 9/16/18 9/29/18 Notice overlap of time 9/16 9/21 No overlap of overtime or part-time hours (controlled by input) Full-time employees will get 80 hours each pay period (no extra) The overlap of base hours (recurring schedule) for full-time employees will be paid out when an employee retires or terminates I.E. If an employee terminates 9/19/18: will receive a check for 3 days of pay on 10/05/18

50 Important Topics & Reminders Accruals / Leave Banks Updated each pay period Floating Holiday part of Holiday leave bank Leave banks not allowed to go negative Vacation accrual balance at 12/31 Excess beyond policy will clear at 12/31 Exceptions must be approved by City Manager Approved exceptions will be added back to vacation leave bank

51 Important Topics & Reminders Longevity updated each pay period Overtime calculated by system Choose to receive OT pay or Comp time No more Live Checks CashPay Prepaid Debit card Pre-employment signup Up to three Direct Deposits Pre-note in advance Mesquite Credit Union = a direct deposit

52 Important Topics & Reminders Last payroll on PDS September 8 September 21 (check date 9/21) No overtime or part-time hours from September 16 September 21 entered in PDS First payroll on Munis September 16 September 29 (check date 10/5) Time entry parallel September 16 Employees begin using ESS / Executime / Time clocks to enter time Employees complete timesheets one more time DPAs review and approve time in new ESS/Executime DPAs to enter time in PDS one more time for parallel

53 CashPay Prepaid Debit Cards Initial distribution process Bank HR DPA Employee Who to contact? Mobile App Card Activation

54 Notification of Pay

55 Who to Contact? City Support Team Area Staff MUNIS Cynthia Sanchez HR - Payroll Jennifer Weldon HR - Benefits Elizabeth Craven Payroll Sheree Haynes Kiosk, Time clock, Login IT - helpdesk Employee Self Service/ Executime Any of the above based on area of question Cynthia Sanchez, System Financial Analysis

56 Who to Contact? Support Team New Payroll Webpage