DFA Conversations. Payroll and Time Tracking 2/23/2018

Transcription

1 DFA Cnversatins Payrll and Time Tracking 2/23/2018

2 Crnell University Agenda Intrductins Payrll General Infrmatin Payrll by the Numbers Payrll Operatins Wrkday Payrll/Time Tracking Time Tracking Reprts Summary Questins

3 Crnell University Intrductins Phil Turke, Directr f Payrll Lera Snwberger, Manager Payrll Operatins & Labr Distributin Karen Husick, Manager Wrkday Payrll Applicatins Heather Wiese, Custmer Service & Payrll Supprt

4 Crnell University Payrll General Infrmatin Wrk clsely with HRIS, Benefits and HR/Pay Reps Emplyees shuld cntact their units first if they have pay questins Fr assistance call Review Federal, FICA and State tax withhlding Review grss earnings and deductins fr reasnableness Watchful fr any pssible wage and hur issues Reminder we d need Scial Security Numbers fr payrll reprting purpses

5 Crnell University Payrll by the Numbers Semimnthly average 11,500 emplyees Bi-weekly average 10,700 emplyees Grss annual payrll in excess f $1 billin W-2 s issued fr ,919 END 20,391 STA 10, states

6 Crnell University Payrll Operatins Payrll Inf: Calendars - Emplyee self-service use fr W-4 s, Payment Electins, W-2 s, Addresses On demand vs n cycle Overpayments/underpayments

7 Crnell University Payrll Operatins On Demand vs. On Cycle? What is the difference? On cycle Pays with regular check On demand Special ff-cycle run 45 minutes t cmplete each n demand n average Shuld be fr hardship r emergency Many nt picked up in a timely manner. We have sme frm December

8 Crnell University Payrll Operatins Reprts t review t ensure payrll is accurate Cmp Plan Assignments with Expected End Dates by Supervisry Organizatin Graduate Student Appintments Hurly Student Appintments CU Interim Pay Reprt Wrkers n Leave Reprt Overpayment happens grss vs net

9 Crnell University Payrll Operatins Overpayment amunts fr CY 2016 and 2017 CY 2016 CY 2017 Grss Overpayments $ 747, Grss Overpayments $ 1,040, Cllected $ 700, Cllected $ 985, Outstanding $ 34, Outstanding $ 40,872.88

10 Crnell University Payrll Operatins KFS Csting fr emplyee jbs Schedule f psting and prcessing System cntrlled Shuld be reviewed anytime there is a change Dual cmpany emplyees - departments shuld review t ensure csting is crrect in bth cmpanies Paying n the wrng cmpany is an ver/underpayment We prcess many changes due t errrs

11 Crnell University Wrkday Payrll Cnfigure and maintain earnings and deductins Unins mnitr cntracts, apply updates t deductins (dues) and time tracking cnfiguratin Maintain and cnfigure specific deductins fr: United Way Crnell Stre Wellness Center Care Fund Crnell Tech Husing

12 Crnell University Wrkday Payrll Data Audits: Allwances ensure prper payment, cmpliant with FLSA Mid-perid HCM changes Validate earnings are paid crrectly Validate deductins are taken crrectly Terminatins validate final payments fr Vacatin Buyut, retirement deferrals, Dining Tips ensure minimum wage law is met fr tipped emplyees

13 Crnell University Wrkday Payrll Wrkday delivered Retractive Prcessing fr Payrll What is Retr fr Payrll? What causes Retr in Payrll? HCM Transactins such as: Cmpensatin changes Hires Add Jb r End Jb Terminatins Pay Grup change

14 Crnell University Wrkday Payrll Wrkday delivered Retractive Prcessing fr Time Tracking What causes Retr in Wrkday Time Tracking? Any add, change, edit t a Time Off request in a prir perid Any add, change, edit t a time blck in Time Entry in a prir perid (Histrical Edits)

15 Crnell University Wrkday Payrll Wrkday delivered Retractive Prcessing fr Time Tracking Anyne can make an edit t a prir perid, hwever, nly the Manager, Timekeeper r Payrep can submit the time This errr ntice will appear:

16 Crnell University Wrkday Payrll Time Tracking Time Tracking Mass Submit prcess Why? Time must be submitted n a weekly basis in Wrkday Time Tracking. Every 7 a.m. a prcess is initiated Every time card that is available fr Submit, will be picked up and pushed int an apprval step

17 Crnell University Wrkday Payrll Time Tracking Audit reprts payrll runs: Crnell Student Fake Jb with Time Entered Invalid Time Clck Events Time Blcks in Retr

18 Crnell University Time Tracking Resurces Website:

19 Crnell University WDTT Reprts fr Managers, Pay Reps and Timekeepers Best practice recmmended reprts t use n a cnsistent basis: Unapprved Time Blck Detail by Supervisry Organizatin Reprt Detailed Ttal Time by Supervisry Organizatin Reprt Detailed Unmatched Time Clck Events by Supervisry Organizatin Reprt Time Errrs and Warnings Reprt Schedule Reprts

20 Crnell University Wrkday Time Tracking Unapprved Time Blck Details by Supervisry Organizatin Reprt: Unapprved time blcks can result: Overpayment Underpayment Errr in time card

21 Crnell University Wrkday Time Tracking Detailed Ttal Time by Supervisry Organizatin Reprt: Audit fr ttal time f the time cards Verify time wrked Verify time ff Overtime Hliday

22 Crnell University Wrkday Time Tracking Detailed Unmatched Time Clck Events by Supervisry Organizatin Reprts: Audit at the end f each pay week: Verify Clck in /Clck ut Unmatched time clck events will nt pay

23 Crnell University Wrkday Time Tracking Time Errrs and Warnings Reprt: Audit at the end f each pay week Critical errrs Unmatched time clck events Hliday time entered n n hliday Warnings Meal Vilatin

24 Crnell University Summary Cntact yur Pay Rep if there is an issue with yur payrll. Pay Reps submit a ticket What is entered int Wrkday is what payrll prcesses, ensure infrmatin is accurate Utilize reprts befre payrll is prcessed t ensure it is accurate

25 Crnell University DFA Cnversatins - Payrll Questins