Inventory/Sales You now have the option to void an invoice that has been printed but has not yet been updated through End of Day.

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1 SouthWare Excellence Series Product Improvement Index Revision 12 to 13 6/21/07 Primary Focus Alternate Output to FYI and MS Excel for Selected Standard Reports Save Paper Feature to Reduce Number of Printed Pages on Posting Registers Option to Override File Name in Print Options New Wizard to Generate WebView Portals Modified Web Page Editor License Registration Improvements New CheckUp Upgrade Utilities for Rev 13! APOPRMNT/U/U/T [APPAY] ARCNTRLM/U/U/T [DEPID] RSBILOPR/U/U/T [VOIDINV] RSCTLMNT/U/U/T [TFRPOLC] RSOPRMNT/U/U/T [REVREC] Updated Third-Party Utilities Option to Use LearnFromYou on Report Programs Only RCF Packets Allow Option to Not Use Link Values Option to Void an Unposted Invoice (and Sale) Reverse Function for Receivings Transactions PO Line Item Inquiry Revision 13 To address some of the top-rated requests by current SouthWare users. General Features You control the data produced by the report You can send the data to the output options supported by FYI You can have multiple output formats for the same standard report The formatting of most posting registers has been changed to reduce the number of printed pages. From the print Output Options window you now have the option to directly enter an override file name for a Spool file, HTML file, or PDF file. This wizard makes it easy to create an initial WebView template with SouthWare standard features. You may then modify this generated template as needed. The web page Edit feature of the WebPage Tree Manager (XX ) that you can use to edit a web page template now is coded differently. The SouthWare program now saves certain code features (such as Microsoft WebComponent graphs) and handles source editing without using the control. Automated Licensing via an XML file Automated License Updating Temporary licenses are logged based on Install ID Upgrade utilities are simply special program calls that use an existing program to activate the new feature. Upgrade utilities available for this revision: Activate alternate payment types for all A/P operators Activate Deposit ID feature for A/R Cash Receipts Activate Void invoices feature for all billing operators Activates the Transfer PO feature (for Landed Cost) Activates the option to reverse receivings for all Inventory receivings operators PDF Driver - This has been replaced with a version that supports 64-bit processors. RPV Report Viewer - This has been replaced with the current version of this utility. A new environment variable option allows you to enable Learn features only for the parameters screens of report programs When you define an RCF Packet (XX ) you now have the option to specify whether you want the packet to use current link values at runtime. Inventory/Sales You now have the option to void an invoice that has been printed but has not yet been updated through End of Day. You now have the option to cancel or reverse a posted receivings transaction that was entered incorrectly. From the PO Line Item inquiry program (IS-04-03) you now have the option to

2 Option to Zoom to Receivings History Inquiry Screening for Invalid Initial Characters in Stock Number Physical Count Method for Total Count Physical Count Listing Option to List Other SIDs for Items with Variances Ability to Receive a Transfer Purchase Order (and use Landed Cost) One-Step Order Search List Now Shows All Orders Billing Operator Now Stored in Invoice History New Stock Item-Related Data Dictionary Fields with Putaway Totals Option to Select Order for Invoicing Before All Line Items Complete Environment Variable Option to Disable Transaction Locking on Handheld Pages Option to Print Interactive Inventory Label for Assembled Item Handling of Debit Card and Pin Pad Interface New Customer RA History New Technician Excellence Period History zoom to the Receivings History inquiry to see the details of receivings The stock maintenance program (IS-07-01) and the related import validation for the stock file (IV01) now prevent you from adding a stock record key with an initial character that has an ASCII value higher than lowercase z (e.g. a tilde ~). A new physical count method is available to help you efficiently update all the appropriate records for a particular count job. The purpose of the method is to allow you to specify that you are counting all items and therefore any records not counted should be treated as zero counts. If you use Warehouse Tracking and are doing a cycle count (counting all the items in a particular area) the physical count listing (IS ) can now show you other SID locations for items with variances. You now have the option to receive location transfers based on the PO used to create the transfer. The primary purpose of this feature is to allow you to use the Landed Cost subsystem features for receivings of location transfers. If an order entry operator has orders automatically selected for invoicing (IS-07-11, field 19, One Step Orders in OE? ), the lookup list of open orders in Order Entry (IS ) will now show both selected and unselected orders instead of just unselected orders. The billing operator for an invoice is now stored in the invoice history file. Allow printing of inventory labels (IS030203) to display labels with a primary file of IV22 (Receivings Detail) Prompt for substitutes if stock item flagged as Do Not Sell, Do Not Purchase Warehouse Tracking Special Handheld Program for Physical Inventory Processing Option to Verify a Specific Picking Detail Line via Handheld Pages Special Program Call to Launch Assignment of SIDs for All Picking Transactions Special Data Dictionary fields have been added for IV01 that allow you to determine that there is quantity of this item that has not yet been put away in SIDs in the warehouse. The new option will select an order for invoicing if any line item on the order is completed (picked/packed). Previously the auto-select option required that all line items on the order be completed. By default the system will lock a transaction or order to a single warehouse operator (WT-05-01) when you are using handheld pages via NetLink. This is designed to ensure that multiple people won t inadvertently be picking the same items for the same order. Option to Delete Warehouse Zero Quantity Records via RCF Packets New Data Dictionary Flag to Indicate Whether a SID Has Quantity Physical Count Listing Option to List Other SIDs for Items with Variances Assembly Work Orders If you use SouthWare WorkFlow you now have the option to interactively print a stock inventory label for the stock number being assembled on a work order. Credit Card Interface Module The Credit Card Interface module has been expanded to include the handling the pin pad interface for debit cards. Return Authorizations When you complete a customer RA (closed or canceled) the system will now automatically move it to a separate history file. Service Management This allows you to review the productivity and profit contribution of technicians

3 Screening for Invalid Initial Characters in Service Code Prompt for substitutes if stock item flagged as Do Not Sell, Do Not Purchase Option to Generate a PM Service Order per Equipment Item New Stock Item Estimate/Cost Info for Material-Type Cost Codes Job History Now Includes Serial/Tracking# Information Option to Zoom to Invoice Inquiry from Job Inquiry Show Job Number and Vendor as Reference for G/L Distributions from Job-Related Inventory Transactions Created from Receivings New Master Job Totals New Financial Statement Viewer for Interactive Analysis and Output Redesigned Budget Editing via Grid Technology Option to Display Budgets in G/L Account Inquiry Option to Export Financial Statement to MS Excel via XML File Optional Deposit ID for A/R Cash Receipts Option to Cancel Open based on service order information. New Technician Totals Only Option on Technician Productivity Report Prevent you from adding a service code key with an initial character that has an ASCII value higher than lowercase z (e.g. a grave accent or tilde ~). Option to Void an Unposted Invoice (and Sale) When a stock record is flagged as DO NOT SELL OR PURCHASE in Stock Maintenance (IS-07-01, field 25, option X), you are now prompted with valid substitutes when the item is entered on a sales order. the new option is: A - All, Generate SO per Equipment record. Choose this option to generate a separate PM Service Order per piece of equipment. Job Cost For material-type cost codes you may now record estimated costs per stock item and review actual costs per stock item. This lets you plan and analyze the stock items used in the materials costs for a job. If you transfer inventory materials to jobs the system now maintains history of the serial/tracking numbers used. In Job Inquiry (JC-03) you may now zoom to the Invoice Inquiry program for a job history billing transaction The reference field for transactions created from receiving items for a job has been modified to include job and vendor number. This will make it easier to view a G/L transaction or Job transaction and identify the related job/vendor. Option to Default Job Cost Information in Related A/P Distributions New Data Dictionary fields have been added to the Job Master file (JC01, fields 11 thru 18) that provide the follow totals for Master Jobs: Number of Active Jobs, Number of History Jobs, JTD Total Cost for all related Jobs, JTD Labor Cost for all related Jobs, JTD Materials Cost for all related Jobs, JTD Other Cost for all related Jobs, JTD Indirect Cost for all related Jobs and JTD Subcontractor Cost for all related Jobs General Ledger You may now review and analyze your financial statements with an interactive viewer that lets you for example: Condense the statement and view the results in summary mode (totals only, Expand the statement and see the individual accounts included in the statement or Hover over an amount and see a description of the source of the amount. The G/L Budget subsystem (GL-07-02) has been redesigned to use grid technology. This provides for more efficient review and editing of budget information. You now have the option to display the budgets for an account in the G/L Account Inquiry program (GL-02). This lets you quickly review the budgets set up in the account file and the pending budget work file. When you export financial statements to MS Excel you now have the option to export the file as an XML file. Cash Flow Deposits from cash receipts may now optionally be assigned to Deposit IDs. The Deposit ID is stored and shown with the IAR type deposit records in Cash Flow. Option to Import Reconciliation Info for Bank Transfers and other Non- Check A/P Payments Accounts Payable When you void an A/P check (AP ) you now have the option to

4 Items for a Void Check Alternate Payment Type Features for Non-Check Payments Inactive Flag for Vendors Option to Default Job Cost Information in Related A/P Distributions New columns on A/P Payment Grid New 1099-MISC Options Cash Receipts Deposit Slip Details Option Cash Receipt Totals on Posting Register Improved Reporting of Reapplied Payments on Backdated A/R Trial Balance Report Inactive Flag for Customers Allow Minimum Disposable Income Percentage on Garnishments Utility to Add CR/NL to State MMREF File Alabama State Deduction Changed to Use Incremental Deduction Method Option to REPL Data with Literals Longer Than 30 Characters WorkFlow Option for Selective Purging of Data Maintenance Audit Log Inactive Flag for Relationship Contacts New Sample Format Files New Test Portal for ImportMate Formats Option to Display Selected Handling Codes automatically cancel the related open items that are being reinstated. A payment sub-system has been added to Accounts Payable to handle the recording of invoices paid by credit cards, wire transfer, and other non-check payment types. An Inactive flag is now available for vendor records. When you enter an invoice for a job-related PO you may now choose to default the job number and cost code from the related PO line item. Screening for Invalid Initial Characters in Vendor Number Option to Import Vendor Auto-Distributions Allow Void of Customer Refund for Item Already in A/R History The grid now displays discount fields to help you determine which items to pay: Discount Date & Discount Amount Several changes were implemented to the 1099-MISC reporting. Accounts Receivable You now have the option to print a listing of the detailed cash receipts to be deposited in your bank account(s). The Cash Receipts (AR-02) edit listing and posting register now show the total cash receipts for each payment type. This allows you to quickly verify that the payments entered match the total of payments to be deposited. The Cash Receipt posting process (AR-02-04) has been changed so that the A/R Trial Balance (AR-05-02) will more accurately reflect reapplied payments from closed periods when you run the report for a prior period. An Inactive flag is now available for customer records (AR-07-01, field 19 Type ) Screening for Invalid Initial Characters in Customer Number Import Into A/R Cash Receipts Payroll You may now define a minimum disposable income percentage to apply to garnishments deducted from employee pay. Hide Terminated Employees from Lookup Lists A new utility is available that takes the MMREF State tax reporting file and adds a carriage return and new line to the end of each line. The state of Alabama adopted an Incremental Deduction Method for state income taxes. The Payroll system now accepts this method in the State Tax maintenance program (PR-07-07) and computes it in payroll calculation. SouthWare WorkFlow You may now use the REPL function in a FlowMod to replace data with a long literal. A special FlowPoint has been added to the Data Maintenance Purge process (XX ) that allows you to use WorkFlow to selectively control the purging. TaskWise An Inactive flag is now available for relationship contacts (TW-04-02, field 18 Categ/Other ). SouthWare Forms SouthWare has developed two new sample forms files that demonstrate how to use Forms technology to create attractive forms. ImportMate A Test Portal now lets you interactively test an import format without any updates occurring and without the need for an import file! You may now choose to display only selected handling codes when maintaining the detail records for an import format. This lets you focus on fields you are

5 for a Format Option to Define Format Via Sample File Import Into A/R Cash Receipts Import Changes to Customer Returns Import Vendor Automatic G/L Distributions Import Cash Flow Bank Reconciliation of Non- Check A/P Payments Alternate Parameters/Sort Definitions for ReportMate Formats Easy Review of Editable Fields for GridEdit Format New Data Dictionary Pathing Manager Option to Override CSS Stylesheet per Format for Export to HTML Data Dictionary Changes New FYI GridEdit Security Features Alternate Parameters/Sorts for a Single ReportMate Format to Allow Multiple Views of Same Report New Wizard Option to Create Dynamic NetLink Page from a ReportMate Format importing, fields you are assigning, etc. When you are defining an import format you now have the option to utilize a sample importable file to help you define the import fields. Instead of entering the position or other identifying info for an import file you can simply select the field to import from a list of fields in the sample file. You may now import cash receipt information into the A/R Cash Receipts transaction file (AR21) if you have electronic cash receipt information available from a third-party such as your bank You now have the option to import selected changes to the open Customer Returns file (RA-03). You may now import up to ten automatic distributions for a vendor as part of the vendor (AP01) import. This allows you to add or change these distributions via import technology. With the new A/P Alternate Payment Type feature you may now record wire transfers and other non-check types of bank payments. ReportMate You may now have alternate sets of ranges/sorts/selection criteria for a single ReportMate format! This allows you to use a single report layout with multiple versions of sorting, ranges, and other parameters. A new editing option for a ReportMate format makes it easier to review/define which fields are editable when the format is used in GridEdit mode. A Data File Pathing Wizard (RM-04-09) allows you to easily review and define Data Dictionary relationships between related files. You now have the option to specify an override Cascading Style Sheet (CSS) for a ReportMate format when you export to HTML. Numerous changes have been made to the Data Dictionary. Two new features have been added to allow more flexibility in controlling the security access to the GridEdit capabilities of FYI. Create Dynamic NetLink Page from a ReportMate Format SouthWare NetLink The new Alternate Parameters/Sort Definitions for ReportMate Formats feature added to ReportMate is a valuable addition to NetLink technology A special version of the NetLink Request Wizard lets you easily turn a ReportMate/FYI format into a NetLink request that you allows you to run the report over the Internet or your local intranet

6 Option to Process NetLink Template as WebView Option to Access NetLink ReportMate Parameters from Format Maintenance Unlimited Requests per NetLink Login Optional Override Non- A/R Customer Number for Other Type Requestors You may now replace variables in a NetLink template using the same technology used in WebView templates (such as the Persona-oriented Portals). When you are editing the parameters for a ReportMate format the ReportMate parameter maintenance screen now provides direct access to the related NetLink ReportMate parameters record In previous revisions a single NetLink session could process up to 999 requests. This limit has been removed - after 999 requests the request counter will start over at 1". You may now optionally assign an override non-ar customer number for orders by an Other-type (type O ) requestor. This override allows you to have multiple customer templates so that you can configure your NetLink pages to provide different default information such as sales tax and price levels.