Adrian Garcia, Chief Technology Officer

Transcription

1 Adrian Garcia, Chief Technology Officer

2 Infrastructure To efficiently maintain and support a single, district wide, state-of-the art infrastructure that will provide for all electronic data needs. Teaching and Learning To implement and update a comprehensive plan for meeting student learning needs through technology. Leadership, Administration, & Instructional Support To implement guidelines, online services, remote pc management, net meetings, live web help, services help desk and procedures which will standardize technology access, services, and support. Educator Preparation & Development To implement and update requirements for relevant educational preparation and development.

3 Integration & Access Information Technology will plan and deliver integrated information services to enable staff to access the information they need, when and where they need it. Service Delivery Information Technology will meet or exceed customer requirements for technology service delivery. Improve & Streamline Information Technology will leverage existing, emerging, and innovative technologies to enhance, improve, and streamline business processes. Privacy & Security Information Technology will ensure the privacy, integrity, reliability and appropriate use of information resources.

4 Business process management is when the organization attempts to improve efficiency and effectiveness of their operation by focusing on their business processes. Business Process Automation (BPA) involves automating some aspect of the business process through the application of information technology.

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7 Boardbook - Converted school board agendas from paper to electronic using ipads Online Forms with Workflow - All campuses submitting AC requests completely online Minimized the use of department paper memos and increased the use of to improve communication within the district Maintenance Work Order software purchased Online Staff Recommendations Implemented electronic contracts for all staff

8 Online registration was implemented. Used Heat Maps with Google Maps and 5 Maps to streamline dropout recovery Student GPS Dashboards Calendar Vote Student s created for all Secondary Students Created Home Access and Project Share Account Mobile Phone District App - Created for Apple IOS and Android. Replaced by Mobile Website

9 Online Forms with Workflow - Currently working on Transportation, Travel, Absence and Technology request forms to be submitted online. Upgrade Finance system to use built in workflow which includes finance and HR processes such as employee leave. Implemented online requisitions using workflow. Work with Finance and HR to conduct Business Process Review to determine efficiency and use of the system. Continue working with HR to coordinate with Payroll on the use of Position Control.

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11 Increase the use of Sharepoint for sharing and storing documents districtwide. Implement Intranet using Sharepoint for staff. Create internal dashboards to replace static reports and allow for more interactive data. Explore cloud services for efficiency and effectiveness. Start migrating from Cognos to Microsoft Reporting Services Finalize creation of Interactive Organization Charts.

12 Conduct Network Assessment and Audit to improve network reliability. Automate staff directories online to eliminate the need for printed versions. Continue improving student online registration process. Create student electronic cum folders. Implement new digital imaging system to archive documents in Finance, HR, and Student records and start eliminating the need for storage in warehouse. Upgrade Wifi infrastructure in the district. Explore all areas where new technologies become available.

13 Online Registration for New to the District Home Access Center Features Summary Page Career Planner Immunizations Transfer Request Transportation Information Student Fees Report Cards Re-Enrollment Class Assignments Attendance PSJA Dashboards Mobile Access Center

14 New to the District Parent select New Student button

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19 Dashboard Content Student Information Program participation Enrollment dates Contact information Key transcript data: Current & historical courses, grades TAKS and STAAR history Attendance and Discipline Assessments and Grades Daily attendance and days absent Class period attendance State assessments Language assessments Early reading Tardy rates Discipline District benchmarks Course / subject area grades Credit accumulation and 4x4 Academic Potential Advanced course potential College readiness indicators College entrance exams (SAT, ACT, PSAT) Key Features: Highlights trends over time and flags negative trends Easily drill down for more detail (e.g., detail, historical data, student exception lists) Highlights where students are not meeting performance goals

20 Currently storing 32,000 + folders in cabinets All historical inactive folders in warehouse May lead to: Loss in time Misplacement Injury Floor space Damage

21 Content 360 Built on SharePoint platform Store, search, share Reduce retrieval time Uses security from existing SIS

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23 Electronic HR Recruitment Applicant Recommendations Applicant Hiring New Hire Notification Employee Leave Request

24 Electronic Vendor Access Center Requisition Approval Process Budget Adjustments Workflow Change Orders Online Onboarding (Pending)

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26 Standardize processes when possible Integrate Systems Eliminate Systems Silos Workflows Change the Culture Fill the Gaps on Enterprise Systems Cloud Services Geospatial Analysis Go Mobile

27 SharePoint Dashboards PD System

28 Questions?