VENDOR RETURNS. Vendor Return Vendor Return Print PO Recall Expedite Return

Transcription

1 VENDOR RETURNS Vendor Return Vendor Return Print PO Recall Expedite Return i

2 The documentation in this publication is provided pursuant to a Sales and Licensing Contract for the Prophet 21 System entered into by and between Prophet 21 and the Purchaser to whom this documentation is provided ( License Agreement ). In addition, the licensed software to which this documentation refers may be supported in accordance with a customer support agreement by and between the same parties ( Support Agreement ). All warranties, conditions of use, transfer restrictions, and other provisions in the License Agreement or Support Agreement which are applicable to Licensed Software, are applicable to this publication. In addition, this publication may include inadvertent technical inaccuracies or typographical errors for which Prophet 21 is not responsible. Changes may be periodically made to this publication; these changes will be incorporated in new editions of the publication. Any questions about the material contained in the publication should be addressed to the Prophet 21 Customer Support Department at ITS-PR21. Improvements and/or changes to the Licensed Software described in this publication may be made by Prophet 21 at any time without notice. 3/5/99 Prophet 21 Acclaim Version 10 The Prophet 21 System is a registered trademark, and Prophet 21 and Scratch Pad are trademarks of Prophet 21. All other trademarks and registered trademarks are the property of their respective companies. ii

3 Table of Contents 1 VENDOR RETURN 5 Main Menu 5 Print a Vendor Return Requirements Report 6 Generate a Vendor Return 13 Add to a Vendor Return 17 Report Return Generation 19 Resume Suspended Report Return Generation 35 Purge Vendor Return Requirement Reports 37 Set Purchasing Defaults 37 2 VENDOR RETURN PRINT 39 Main Menu 39 Print Vendor Returns 39 Standard Vendor Return: Sample 41 Reprint Vendor Returns 42 Print a Daily Vendor Return Register 45 Print a Monthly Vendor Return Register 46 Monthly Vendor Return Register: Sample 47 Set Vendor Return Print Defaults 48 3 EXPEDITE RETURN 49 Main Menu 49 Edit Shipping Information on a Vendor Return 50 Edit Line-Item Information on a Vendor Return 51 Cancel a Vendor Return/Item 52 Cancel an Item on a Vendor Return 53 iii

4 Expedite Return List Options 54 Print an Open Vendor Return Report 54 Print an Open Stock Vendor Return Report 56 Open Stock Vendor Return Report: Sample 57 View a Vendor Return 57 View Open Items on a Vendor Return 59 Scan All Vendor Returns for a Selected Item 61 Remove Completed Vendor Returns 62 4 PO RECALL 63 Main Menu 63 iv

5 1 VENDOR RETURN Material that was overstocked, damaged, or defective can be returned to vendors for credit. The VENDOR RETURN module is used to report those items that need to be returned, to generate vendor returns for those items, and to add items to existing vendor returns. The following table indicates the steps necessary to process vendor returns. The module(s) where each step occurs is noted. Steps Print a Vendor Return Report Generate a vendor return Add to the vendor return Edit or cancel the vendor return Print the vendor return Confirm the vendor return Enter the vendor s credit Module VENDOR RETURN VENDOR RETURN VENDOR RETURN EXPEDITE RETURN VENDOR RETURN-PRINT MATERIAL PAYABLES MAIN MENU The Print option is used to print a vendor return requirements report. It lists items with surplus stock and suggested return quantities, based upon your specified vendor return parameters. 5

6 The Generate option is used to generate vendor returns. Vendor Return Generation allows you to return any stock or non-stock item to a specific vendor. When you generate a vendor return for a stock item and choose to return the item to stock, the system creates a code 4 on the Stock Adjustments Register. When you generate a vendor return for a nonstock item, the system creates a code 5 on the Nonstock Adjustments Register. The Add option is used to add items to existing vendor returns, as needed. The Report option is used to generate vendor returns based on the requirements in a specific vendor returns requirements report. Each of these options is described in detail on the following pages. PRINT A VENDOR RETURN REQUIREMENTS REPORT COMPANY: XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX * Vendor Returns * Vendor return requirement Report Options 1. Process specific vendors 2. Process a range of vendors 3. Process specific product groups 4. Process a range of product groups OPTION: The Vendor Return Requirements Report be run for specific vendors or product groups, or for a range of vendors or product groups. 6

7 SELECT SPECIFIC VENDORS PURCHASE VENDOR SELECTION 1 XXXXXX ID: XXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX 2 XXXXXX ID: XXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX 3 XXXXXX ID: XXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX 4 XXXXXX ID: XXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX 5 XXXXXX ID: XXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX 6 XXXXXX ID: XXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX 7 XXXXXX ID: XXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX 8 XXXXXX ID: XXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX 9 XXXXXX ID: XXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX 10 XXXXXX ID: XXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX 11 XXXXXX ID: XXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX 12 XXXXXX ID: XXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX 13 XXXXXX ID: XXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX 14 XXXXXX ID: XXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX 15 XXXXXX ID: XXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX FIELD: Up to 15 Vendor Codes may be specified. When prompted for a Vendor Code, you can browse the available vendors and choose one from the list. If necessary, refer to the Browse manual for an explanation of browses. Upon entry of a valid Vendor Code, the Vendor ID and Name are displayed for verification. Press [Return] when you want to end the vendor selection. Press [Return] again to accept your selections and go on to the report parameters. The START and END Vendor fields are bypassed. 7

8 SELECT SPECIFIC PRODUCT GROUPS PURCHASE PRODUCT GROUP SELECTION XXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXX FIELD: Up to 15 Product Groups may be specified. Upon entry of a valid Product Group, the Product Group description is displayed for verification. Press [Return] when you want to end the product group selection. Press [Return] again to accept your selections and go on to the report parameters. The START and END Product Group fields are bypassed. 8

9 VENDOR RETURN REQUIREMENTS REPORT PARAMETERS VENDOR RETURN REQUIREMENTS REPORT PARAMETERS * Vendor Returns * VENDOR# (PRODUCT GROUPS) 14 BRIEF REPORT (Y N) 1 START 15 SAVE TO REPORT FILE (Y N) 2 END 16 PURCHASING TYPE (A B) VENDOR CLASS 17 SHOW ALL LOCATIONS (Y N) 3 START ITEM HISTORY 4 END 18 INCLUDE (LOC COMP NO) VENDOR SUB GROUP 19 INFO (DMND HITS BOTH) 5 SUB-GRP COMMON ITEM PURCH CLASS 6 START (0-99) 7 END (0-99) LOCATION ITEM PURCH CLASS 8 START (0-99) 9 END (0-99) CALCULATION FACTORS 10 USAGE FACTOR 11 DAYS SAFETY 12 COST RATE OPTIONS 13 ORDER POINT EXCEPTION % FIELD: Only items with VENDORS/PRODUCT GROUPS in the specified range are processed. Only VENDOR CLASSES in the specified range are processed. Only items in the specified VENDOR SUB-GROUP are processed. Only items with PURCHASE CLASSES in the specified ranges are processed. Average Monthly Usage is one of the elements used by the system in calculating an item s surplus stock. You can set the USAGE FACTOR to temporarily modify the Average Monthly Usage by a given multiplier during the calculation. The default value for the Factor is A Usage Factor of , for example, acts to increase Monthly Usage by 20%. Safety stock (in days) is an extra supply of inventory to allow for variation in demand and lead time. DAYS SAFETY is used only in the absence of a set value in the Item and Vendor Records. In obtaining a number of days, the system looks first to the item, then to the vendor, and lastly to this parameter. COST RATE represents an annual cost to keep multiplier. A Cost Rate of 0.30, for example, reflects an annual cost to keep of 30%. The Item Usage/Purchase Parameters in the Company Record, include a Cost Rate field which allows you to set a default value for this field. If the value in the Company Record is zero (0), the Cost Rate defaults to.3. ORDER POINT EXCEPTION % only applies to items set up on an UPTO or EOQ basis. It allows items that are not yet at their Order Point, but are within a given percentage, to be included tells the system to show all items, regardless of purchase method and regardless of whether they have surplus stock or not. You analyze the report and decide what you want to return. The Order Point of items is incremented by the specified percentage so that surplus stock is decreased by the % amount. 9

10 A NULL response tells the system to show only those items with surplus stock. You can choose a BRIEF Requirements Report if so desired. SAVE TO REPORT FILE is used to optionally save the report to a special report file. A system-assigned reference number is assigned to the report. This allows the purchasing agent to recall the report for vendor return generation purposes. The purchasing requirements of a Purchase Group can take into account surplus stock. More specifically, the excess stock of locations within the group can be used to offset the group requirements. Surplus stock does not affect Purchasing Type A. PURCHASING TYPE is used to determine how PO requirements are calculated for the purchasing group. It is automatically set to the value specified in the Company Record unless edited. A indicates that the net stock of all locations in the group are added together. The requirements for the group are then calculated using the purchasing method of the location doing the purchasing. B indicates that the purchase method of each location in the group is used to calculate its own requirements. All of these requirements are then added together to become the requirements for the group. SHOW ALL LOCATIONS only applies when the Purchasing Type is set to B. It allows you to show all locations on the report (not just those with a surplus quantity). This will allow a manual review of all locations when making vendor return decisions. You can choose to INCLUDE ITEM HISTORY if so desired. LOC indicates that item history for all locations is included. COMP indicates that only company-wide item history is included. NO indicates that no item history is included. If INCLUDE ITEM HISTORY is set to LOC or COMP, you can specify what item history INFO is shown. If INCLUDE ITEM HISTORY is set to NO, no item history is included. DMND indicates that only DEMAND is shown. HITS indicates that only HITS are shown. BOTH indicates that both DEMAND and HITS are shown. The message VENDOR RETURN REQUIREMENT REPORT GENERATION IN PROGRESS is displayed below FIELD while the report is being generated. 10

11 VENDOR RETURN REQUIREMENT REPORT: SAMPLE REVW TIME and LEAD TIME are obtained from the Vendor Review Record. The LEAD TIME SOURCE field of the Vendor Review Record indicates the source (USE VEND) or (USE ITEM) from which the system pulls a LEAD TIME figure when doing surplus stock calculations. VENDOR PURCHASING INSTRUCTIONS are obtained from the Vendor Record. PACKAGE SIZE is obtained from the Item Record. If this field is O, then the Purchase Size field is used. PACKAGE WEIGHT is calculated as the item s weight for the suggested return quantity. Purchase CLASS is obtained from the Item Record. Stock status (QTY-FREE, QTY-PROTECT, and BACKORDERED) is obtained from the Item Record. 11

12 MONTHLY USAGE is obtained from the Item Record. PURCHASE METHOD is obtained from the Item Record. ORDER POINT and ORDER QUANTITY are calculated for the EOQ and Order Up-To methods, and obtained from the Item Record for the Order Point/Order Quantity and MIN/MAX methods. LEAD TIME is obtained from either the Item Record or the Vendor Review Record and is factored by the Lead Time Safety factor obtained from the Vendor Review Record. The value shown is the value after factoring. SAFETY STOCK DAYS is obtained from the Item, Vendor, or Purchasing parameters. If the Item is 0, Vendor is used. If the Vendor is 0, Purchasing is used. Safety Stock Days is factored by the appropriate Safety Factor field in the Item Class Record for the given purchase class, depending on usage volume. DAYS SUPPLY specifies the number of days supply: Monthly Usage QTY-FREE divided by 30 SURPLUS stock is the Net Stock (Free + On PO + In Transit - Backordered) that is excess of: Order Point + Economic Order Quantity, for purchase method EOQ # of months supply or Order Point (whichever is greater), for purchase method UPTO Maximum Quantity, for purchase method MNMX Order Point + Order Quantity, for purchase method OPOQ RETURNED PACKAGES is the recommended return quantity expressed in terms of packages. NET$/PACKAGE is the calculated cost of a single package. EXTENDED-COST is the calculated cost of the return packages. 12

13 GENERATE A VENDOR RETURN VENDOR RETURN * Vendor Returns * Vendor: XXXXXX Ship-To: XXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXX XXX XXXXXXXXXX XXXXXXXXXXXXXX XXX XXXXXXXXXX Ret-Date:MM/DD/YY Required-Date: MM/DD/YY External Ret#: XXXXXXXXXXXX Instruction 1 Instruction XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX Vendor XXXXXX ID: XXXXXX 2 Ret-Date MM/DD/YY 3 Req-Date MM/DD/YY 4 Ext-Ret# XXXXXXXXXXXX 8 Ret Size Conversion X (Y N) 5 Instr 1 XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX 9 Ven Sub-Grp 99 6 Instr 2 XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX 10 Ship-to Address 7 Print Prices X (Y N) FIELD: "N" for Notepad Vendor Return Generation allows you to return any stock item or non-stock order to a specific vendor. VENDOR can be specified by Vendor Code or Vendor#. You can browse the available vendors and choose one from the list. If necessary, refer to the Browse manual for an explanation of browses. Upon entry of a valid Vendor ID or Vendor#, both the Vendor ID and Vendor# are automatically displayed next to the Vendor field. The desired vendor s Name and Address are shown for verification. The Vendor Instructions from the Vendor Record are also shown. RETURN INSTRUCTIONS may be specified. If these instructions are left blank, the vendor instructions will print on the Vendor Return. PRINT PRICES inhibits the printing of the price and price totals when NO is selected. Stock items are returned according to package size. However, return quantities are displayed in terms of eaches on the printed vendor return. RET SIZE CONVERSION allows you to optionally have return quantities displayed in terms of the purchase unit size. Please note that if the purchase quantity is not evenly divisible by the purchase unit size, return quantities continue to be displayed in terms of eaches. VEN SUB-GRP refers to the Vendor Sub-Group field in the Item Record. Vendor Sub-Groups provide a means of subdividing vendor purchasing, as may be needed to handle vendor divisions or product lines. SHIP-TO ADDRESS is used to edit the ship-to address. The Edit Ship-To Address screen displays. The N for Notepad option allows you to enter, edit, or delete Notepad notes for the current vendor return. Refer to the Notepad manual for more information on Notepad procedures. 13

14 Note: Vendor returns are placed from the PURCHASE LOCATION specified in the Purchasing Defaults (see page 37). EDIT SHIP-TO ADDRESS VENDOR: XXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX * Vendor Returns * SHIP-TO 1 ADDRESS 1 XXXXXXXXXXXXXXXXXXXXXXXXXX 2 ADDRESS 2 XXXXXXXXXXXXXXXXXXXXXXXXXX 3 CITY XXXXXXXXXXXX 4 STATE XXX 5 ZIP XXXXXXXXXX FIELD: SELECTIVELY RETURN STOCK ITEMS VENDOR RETURN XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX * Vendor Returns * VENDOR XXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX ITEM DATA: 1 ITEM XXXXXXXXXXXXXXXXXXXXXXXXXX <Item or Vend-Item#> Items may be entered by Item Code or Vendor#-Item#. When prompted for an Item Code, you can browse the available items and choose one from the list. If necessary, refer to the Browse manual for an explanation of browses. Upon entry of an Item Code or Vendor#-Item#, the item information is displayed. 14

15 VENDOR RETURN XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX * Vendor Returns * VENDOR XXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX ITEM DATA: 1 ITEM XXXXXXXXXXXXXXXXXXXXXXXXXX Vend-Item#: DESC 1 XXXXXXXXXXXXXXXXXXXXXXXXXXX DESC 2 XXXXXXXXXXXXXXXXXXXX PUR-UNIT XX PUR-SIZE PKG-SIZE SUGG-QTY PKG-QTY LIST/COST MULT COMM 1 XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX 6 COMM 2 XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX FIELD: "T" for Vendor Subtotal "N" for Notepad Ret # * SUGG-QTY is the system recommended return quantity. You are prompted for the PKG-QTY. This is the number of packages to be returned. <ESC> automatically enters the SUGG-QTY as the PKG-QTY. A quantity can be specified in terms of each by prefixing the quantity entered with the letter E. This allows you to selectively return less than the purchase unit size of stock items. The letter E is automatically displayed next to the PKG-QTY field to indicate each. The returned quantity is removed from free stock and added to allocated stock. Items are priced in terms of the purchase unit size, but are returned in multiples of the package size. LIST/COST refers to the list price per unit of purchase, which may be a different unit from the package size. You can optionally edit PKG-QTY, LIST/COST, MULT, COMM 1, or COMM 2. Entering a T for Vendor Subtotal returns the item and displays a summary of the vendor return. The Vendor Subtotals screen displays (see page 17). displays the purchase order summary information for this vendor return. See the section called Cumulative Totals for Vendor Returns for an explanation of the purchase order summary information. The N for Notepad option allows you to enter, edit, or delete Notepad notes for the current item. Refer to the Notepad manual for more information on Notepad procedures. After the first item has been entered, the system automatically assigns a Return number to the vendor return. Each return number has the format , where is a system-assigned number, beginning with and incrementing by one each time a new vendor return is entered into the system. The first 2 digits indicate the Branch. The system-assigned Return number appears as indicated below FIELD on the first Return item screen display and on all subsequent Return item screen displays. 15

16 When all the items have been entered, you can proceed by pressing [Return]. The Vendor Return menu redisplays. Report vendor returns are printed using the PO RETURN PRINT module in the same manner as any other purchase order. The vendor returns show the supplier s part number. SELECTIVELY RETURN NON-STOCK ITEMS VENDOR RETURN XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX * Vendor Returns * VENDOR XXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX ITEM DATA: 1 ITEM *XXXXXXXXXXXXXXXXXXXXXXXXXX Vend-Item#: - 2 DESC 1 XXXXXXXXXXXXXXXXXXXXXXXXXXX 3 DESC 2 XXXXXXXXXXXXXXXXXXXX 4 QTY-RET (EA) 5 PUR-UT XX 6 PUR-SZ UT-COST MULT COMM 1 XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX 10 COMM 2 XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX FIELD: "T" for Vendor Subtotal "N" for Notepad Non-Stock Item Codes are preceded with an asterisk (*). In contrast to stock items, you must specify each field, although reasonable default options are provided. Entering a T for Vendor Subtotal returns the item and displays a summary of the vendor return. The Vendor Subtotals screen displays (see page 17). The N for Notepad option allows you to enter, edit, or delete Notepad notes for the current item. Refer to the Notepad manual for more information on Notepad procedures. When all the items have been entered, you can proceed by pressing [Return]. The Vendor Return menu redisplays. Vendor returns are printed using the VENDOR RETURN PRINT module in the same manner as purchase orders. Non-stock items are prefixed with an asterisk (*). 16

17 VENDOR SUBTOTALS VENDOR: XXXXXX XXXXXXXXXXXXXXXXXX INST 1 INST 2 XXXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXX VENDOR SUBTOTALS: WEIGHT (LBS) UNITS PIECES EXT-LIST EXT-COST A summary of the vendor return is presented. Information shown includes the Vendor Purchase Instructions and the cumulative Weight, Unit, Piece, and List totals. Pressing [Return]redisplays the Return item entry screen. ADD TO A VENDOR RETURN ADD LINE-ITEMS TO AN EXISTING VENDOR RETURN * Vendor Returns * VENDOR: XXXXXX RET #: NAME: XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX ( XXXXXXXXXXXX) When prompted for a VENDOR, you can browse the available vendors with vendor returns and choose one from the list. If necessary, refer to the Browse manual for an explanation of browses. When prompted for a RET #, you can browse the available vendor returns for the specified vendor and choose one from the list. If necessary, refer to the Browse manual for an explanation of browses. Upon entry of a valid vendor return, you are prompted for an item. VENDOR RETURN XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX * Vendor Returns * VENDOR XXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX ITEM DATA: RET # ITEM XXXXXXXXXXXXXXXXXXXXXXXXXX <Item or Vend-Item#> Note: Items can only be added to vendor returns that have not been printed. Items may be entered by Item Code or Vendor#-Item#. When prompted for an Item Code, you can browse the available items and choose one from the list. If necessary, refer to the Browse manual for an explanation of browses Upon entry of a valid Item Code or Vendor#-Item#, you are prompted for the additional item information. 17

18 VENDOR RETURN XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX * Vendor Returns * VENDOR XXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX ITEM DATA: RET # ITEM XXXXXXXXXXXXXXXXXXXXXXXXXX Vend-Item#: DESC 1 XXXXXXXXXXXXXXXXXXXXXXXXXXX DESC 2 XXXXXXXXXXXXXXXXXXXX PUR-UNIT XX PUR-SIZE PKG-SIZE SUGG-QTY PKG-QTY LIST/COST MULT COMM 1 XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX 6 COMM 2 XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX FIELD: "T" for Vendor Subtotal "N" for Notepad SUGG-QTY is the system recommended return quantity. You are prompted for the PKG-QTY. This is the number of packages to be returned. Items are priced in terms of the purchase unit size, but are returned in multiples of the package size. A quantity can be specified in terms of each by prefixing the quantity entered with the letter E. This allows you to selectively return less than the purchase unit size of stock items. The letter E is automatically displayed next to the PKG-QTY field to indicate each. LIST/COST refers to the list price per purchase unit, which may be a different unit from the package size. MULT defaults to 1.00 if a multiplier is not specified. When adding items to vendor return, the vendor return date for the added items is now the date on which the items were added, not the date of the original vendor return. Entering a T for Vendor Subtotal returns the item and displays a summary of the vendor return. The Vendor Subtotals screen displays (see page 17). The N for Notepad option allows you to enter, edit, or delete Notepad notes for the current item. Refer to the Notepad manual for more information on Notepad procedures. When all the items have been added, you can proceed by pressing [Return]. The Vendor Return menu redisplays. 18

19 REPORT RETURN GENERATION REPORT RETURN GENERATION 1. Report vendor return generation 2. Resume suspended report vendor returns 3. Purge returns OPTION: JOB... Report Vendor Return generation is based on the requirements in a specific vendor return requirements report. You can end a Report Vendor Return generation session without returning all of the items on a report. You can recall that report at a later time and begin returning again. It is extremely important to periodically purge (delete) these reports to prevent the report file from filling. Each of these options is described on the following pages. REPORT VENDOR RETURN GENERATION REPORT VENDOR RETURN GENERATION 1 REPORT # 9999 VENDOR # 2 START 3 END PRODUCT GROUP 4 START 5 END FIELD: Report Vendor Return generation is based on the requirements in a specific vendor return requirements report. When prompted for a REPORT #, you can browse the available reports and choose one from the list. If necessary, refer to the Browse manual for an explanation of browses. Two reports cannot be run on different terminals simultaneously. The message CANNOT ACCESS. REPORT USED BY ANOTHER OPERATOR is displayed if a second terminal tries to run a report. The presentation of items can be limited to a range of vendors and product groups. Items from the specified vendor return requirements report are presented (in vendor or product group sequence). 19

20 AVAILABLE VENDOR RETURNS VENDOR RETURNS REPORT #: 999 REPORT DATE: MM/DD/YY =========================================================================== Seq# Item Vendor Sugg-Qty (EA) Ret-Qty (EA) 1 XXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXX =========================================================================== Seq#: <ESC> for More "-" for Previous Items available for return are shown in pages of fifteen (15). Each line contains the Sequence# associated with the item, Item Code, Vendor Code, Suggested Quantity, and Return Quantity. Items continue to appear as long as the Return Quantity is less than the Suggested Quantity. <ESC> for More is used to display more items if more items exist. <ESC> at the page containing the final item returns you to the first page. "-" for Previous is used to display items on previous screens. Items are selected for return by entering the associated display sequence number. The selected item from the specified vendor return requirements report is presented. 20

21 VENDOR RETURNS XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX =============================================================================== Item Vendor Ut Ret-Sz Q-Ret(ea) Net Cost Ext-Cost =============================================================================== DIRECT SUB REFERENCE: XXXXXXXXXXXXXXXXX Suggested Ret-Qty (EA): Seq# Item Vendor Lead Pkg-Sz Sugg-Pkgs Ext-Cost 1 XXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXX =============================================================================== Seq#: "N" for Next "T" to Total "Q" to Quit "C" for Commitment Schedule "S" for Stock Card The Item Selection screen is divided into two (2) windows: the vendor return summary window and the item return window. The vendor return summary window at the top of the screen records information about items selected for return. Shown are the item code, vendor, unit, return size, return quantity, net cost, and extended cost. The item return window at the bottom of the screen shows information for items being presented for return. Each line contains the sequence# associated with the item, item code, vendor, lead time, package size, suggested packages, and extended cost. A suggested return quantity is shown for easy reference. This is the system recommended return quantity. You select the item you wish to return by entering the Sequence# associated with the item. Upon selection of the desired item, the item code, description, return unit, return size, unit cost, and quantity free are displayed for verification. You are prompted for the Return Quantity. The N for Next option allows you to go on to the next item without returning the item currently displayed. The next item in sequence from the vendor return requirements report is presented. The C for Commitment Schedule option only appears if enabled for Blanket Orders. The T to Total option is used to obtain a running total of vendor return information for each vendor. The Vendor Totals screen displays (see page 22). The Q to Quit option is used to end a report return generation session without returning any of the items. A warning message is displayed. This option will undo all processing in this purchasing session. Proceed? (Y N): The report return generation session only ends if a Y is entered. You can recall the Report# at a later time and begin returning again. When the report is recalled, only those items that still require returning are presented. The requirements are reset to the original report suggested quantity. 21

22 VENDOR RETURNS XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX =============================================================================== Item Vendor Ut Ret-Sz Q-Ret(ea) Net Cost Ext-Cost XXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXX XX =============================================================================== DIRECT SUB REFERENCE: XXXXXXXXXXXXXXXXX Suggested Ret-Qty (EA): Seq# Item Vendor Lead Pkg-Sz Sugg-Pkgs Ext-Cost -> 1 XXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXX <- =============================================================================== Item: XXXXXXXXXXXXXXXXXXXXXXXXXX Desc:XXXXXXXXXXXXXXXXXXXXXXXXXXX Ret-Unit:XX Ret-Sz: Unit Cost: Qty-free(Pkg): Return Qty(Pkgs): "S" for Stock Card Items are priced in terms of the return unit size, but are returned in multiples of the package size. Unit Cost refers to the list price per unit of return, which may be a different unit from the package size. You are prompted for the Return Qty. This is the number of packages to be returned. <ESC> automatically enters the Sugg-Pkgs as the Return Qty. Ret-Qty is the quantity that you have decided to return. The S for Stock Card option only appears for stock items. It allows you to use the Purchase Stock Card feature to check the purchasing requirements calculation for stock items. The Purchase Stock Card is identical to that in regular purchasing. Once the Return Qty is entered, the item is recorded on the vendor return summary window. The next item from the vendor return requirements report is presented in sequence. When you are through vendor return generation, a brief summary of all items selected for return is produced. The Report Return Generation Review screen displays (see page 23). 22

23 VENDOR TOTALS VENDOR TOTALS ======================================================================== Vendor Total Items Total Weight Total Cost XXXXXX ======================================================================== Hit any key to continue... A summary of the vendor return information for each vendor is presented. Information shown includes the vendor code, total items purchased, total weight purchased, and total vendor return cost. Pressing any key returns you to the Report Vendor Return Purchasing screen. REVIEW REPORT RETURNS REVIEW REPORT PURCHASING =============================================================================== Vendor Total Items Total Weight Total Cost XXXXXX XXXXXX XXXXXX XXXXXX XXXXXX XXXXXX XXXXXX XXXXXX =============================================================================== EDITING OPTIONS 1. Edit Items 2. Add Items manually 3. Scan report for additional items 4. Accept Items 5. Suspend report return generation 6. Quit Option: A summary of the vendor return information for each vendor is presented. Information shown includes the total items for each potential vendor return, the total weight, and the total cost. Up to eight different vendors can have vendor returns generated in a single batch. 23

24 Following the summary, Editing options are presented. You can edit items, add items manually, scan the report for additional items, accept items, suspend report return generation, or quit report purchasing. Option #1 allows you to select an item for editing and change the way it is to be returned. The purchaseitem display and the input requirements depend on the type of purchase-item. Either the Edit Stock Items screen (see page 25) or Edit Non-Stock Items screen (see page 26) displays. Option #2 is used to add items manually to potential vendor returns. The purchase-item display and the input requirements depend on the type of purchase-item. Either the Add Stock Items screen (see page 27) or Add Non-Stock Items screen (see page 28) displays. Option #3 is used to scan the report for additional items. The Report Vendor Returns screen is redisplayed. Option #4 is used to accept items. This option cannot be chosen if no items have been selected for return. The Accept Items screen displays (see page 29). Option #5 is used to suspend report return generation. This option cannot be chosen if no items have been selected for return. An appropriate message is displayed. REPORT #: 999 HAS BEEN SUSPENDED! Hit any key to continue... You can recall the report at a later time and continue returning, using the Resume Suspended Report Vendor Returns option on the Report Return Generation Menu. When the report is recalled, those items that still require returning, as well as items that have been previously selected for return, are presented. Option #6 is used to end a report return generation session without returning any of the items. A warning message is displayed. This option will undo all processing in this purchasing session. Proceed? (Y N): The report return generation session only ends if a Y is entered. You can recall the Report# at a later time and begin returning again. When the report is recalled, only those items that still require returning are presented. The requirements are reset to the original report suggested quantity. After adding or editing items, an updated summary is redisplayed with the five editing options. Vendor totals are automatically updated. 24

25 EDIT STOCK ITEMS VENDOR RETURNS XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX =============================================================================== Seq# Item Vendor Qty-Ret(Pkg) Net Cost Ext-Cost 9 XXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXX =============================================================================== LINE # 9 1 ITEM XXXXXXXXXXXXXXXXXXXXXXXXXX DESC 1 XXXXXXXXXXXXXXXXXXXXXXXXXXX DESC 2 XXXXXXXXXXXXXXXXXXXX RET-UNIT XX RET-SIZE PKG-SIZE SUGG-QTY(PKG) VENDOR XXXXXX 3 PKG-QTY "S" for Stock Card 4 LIST/COST MULT COMM 1 XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX 7 COMM 2 XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX FIELD: "T" to Total "C" for Com. Schd "Q" to Quit All items to be returned are shown at the top of the screen. Items are selected for editing by entering the Line# associated with the item. Upon entry of a valid Line#, the standard fields are displayed for editing. You can optionally edit VENDOR, PKG-QTY, LIST/COST, MULT, COMM 1, or COMM 2. Editing VENDOR allows you to change the current vendor to any other vendor by entering the Vendor Code. To select another vendor, you can browse the available vendors and choose one from the list. If necessary, refer to the Browse manual for an explanation of browses. SUGG-QTY is the return quantity recommended by the system. PKG-QTY is the number of packages to be returned. The S for Stock Card option is available when editing the PKG-QTY field. It allows you to use the Purchase Stock Card feature to check the purchasing requirements calculation for stock items. The Purchase Stock Card is identical to that in regular purchasing. LIST/COST refers to the list price per unit of return, which may be a different unit from the package size. The C for Commitment Schedule only appears if enabled for Blanket Orders. The T to Total option is used to obtain a running total of vendor return information for each vendor. The Vendor Totals screen displays (see page 22). The Q to Quit option is used to end a report return generation session without returning any of the items. You can recall the report at a later time and begin returning again. When the report is recalled, only those 25

26 items that still require returning are presented. The requirements are reset to the original report suggested quantity. When editing is complete, an updated summary is redisplayed. Vendor totals are automatically updated. You can select another item for editing or return to the Report Return Generation Review screen. EDIT NON-STOCK ITEMS VENDOR RETURNS XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX =============================================================================== Seq# Item Vendor Qty-Ret(Pkg) Net Cost Ext-Cost 9 XXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXX =============================================================================== LINE # 9 1 ITEM *XXXXXXXXXXXXXXXXXXXXXXXXXX 2 DESC 1 XXXXXXXXXXXXXXXXXXXXXXXXXXX 3 DESC 2 XXXXXXXXXXXXXXXXXXXX 4 VENDOR XXXXXX 5 RET-QTY RET-UNIT XX 7 RET-SIZE UT-COST MULT COMM 1 XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX 11 COMM 2 XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX FIELD: "T" to Total "Q" to Quit All items to be returned are shown at the top of the screen. Non-stock items are preceded with an asterisk (*). Items are selected for editing by entering the Line# associated with the item. Upon entry of a valid Line#, the standard fields are displayed for editing. You can optionally edit the VENDOR, LIST/COST, MULT, COMM 1, or COMM 2. COMM 1 and COMM 2 may not be displayed (depending on file length of TVRPOD). SUGG-QTY is the return quantity recommended by the system. PKG-QTY is the number of packages to be returned. LIST/COST refers to the list price per unit of return, which may be a different unit from the package size. The C for Commitment Schedule only appears if enabled for Blanket Orders. The T to Total option is used to obtain a running total of vendor return information for each vendor. The Vendor Totals screen displays (see page 22). The Q to Quit option is used to end a report return generation session without returning any of the items. You can recall the report at a later time and begin returning again. When the report is recalled, only those 26

27 items that still require returning are presented. The requirements are reset to the original report suggested quantity. When editing is complete, an updated summary is redisplayed. Vendor totals are automatically updated. You can select another item for editing or return to the Report Return Generation Review screen. ADD STOCK ITEMS MANUALLY VENDOR RETURNS XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX =============================================================================== Seq# Item Vendor Qty-Ret(Pkg) Net Cost Ext-Cost 9 XXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXX =============================================================================== 1 ITEM XXXXXXXXXXXXXXXXXXXXXXXXXX <Item or Vend-Item#> "S" for Stock Card Items may be entered by Item Code or Vendor#-Item#. When prompted for an Item Code, you can browse the available items and choose one from the list. If necessary, refer to the Browse manual for an explanation of browses. The S for Stock Card option allows you to use the Purchase Stock Card feature to check the purchasing requirements calculation for stock items. The Purchase Stock Card is identical to that in regular purchasing. Upon entry of an Item Code or Vendor#-Item#, the remaining information displays: VENDOR RETURNS XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX =============================================================================== Seq# Item Vendor Qty-Ret(Pkg) Net Cost Ext-Cost 9 XXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXX =============================================================================== 1 ITEM XXXXXXXXXXXXXXXXXXXXXXXXXX Vend-Item#: DESC 1 XXXXXXXXXXXXXXXXXXXXXXXXXXX DESC 2 XXXXXXXXXXXXXXXXXXXX PUR-UNIT XX PUR-SIZE PKG-SIZE SUGG-QTY PKG-QTY "S" for Stock Card 3 LIST/COST MULT COMM 1 XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX 6 COMM 2 XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX FIELD: "T" to Total "C" for Com. Schd "Q" to Quit All items to be returned are shown at the top of the screen. 27

28 The S for Stock Card option is available at the PKG-QTY prompt. It allows you to use the Purchase Stock Card feature to check the purchasing requirements calculation for stock items. The Purchase Stock Card is identical to that in regular purchasing. The C for Commitment Schedule option only appears if enabled for Blanket Orders. The T to Total option is used to obtain a running total of vendor return information for each vendor. The Vendor Totals screen displays (see page 22). The Q to Quit option is used to end a report return generation session without returning any of the items. You can recall the Report# at a later time and begin returning again. When the report is recalled, only those items that still require returning are presented. The requirements are reset to the original report suggested quantity. As each item is added, an updated summary is redisplayed. Vendor totals are automatically updated. You can add another item or return to the Report Return Generation Review screen. ADD NON-STOCK ITEMS MANUALLY VENDOR RETURNS XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX =============================================================================== Seq# Item Vendor Qty-Ret(Pkg) Net Cost Ext-Cost 9 XXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXX =============================================================================== 1 ITEM *XXXXXXXXXXXXXXXXXXXXXXXXXX 2 DESC 1 XXXXXXXXXXXXXXXXXXXXXXXXXXX 3 DESC 2 XXXXXXXXXXXXXXXXXXXX 4 VENDOR XXXXXX 5 RET-QTY RET-UNIT XX 7 RET-SIZE UT-COST MULT COMM 1 XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX 11 COMM 2 XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX FIELD: "T" to Total "Q" to Quit All items to be returned are shown at the top of the screen. To add items, you enter the Item Code, quantity to return, vendor, etc. Non-stock Item Codes are preceded with an asterisk (*). In contrast to stock items, you must specify each field, although reasonable default options are provided. The T to Total option is used to obtain a running total of vendor return information for each vendor. The Vendor Totals screen displays (see page 22). The Q to Quit option is used to end a report return generation session without returning any of the items. You can recall the Report# at a later time and begin returning again. When the report is recalled, only those 28

29 items that still require returning are presented. The requirements are reset to the original report suggested quantity. As each item is added, an updated summary is redisplayed. Vendor totals are automatically updated. You can add another item or return to the Report Return Generation Review screen. ACCEPT ITEMS VENDOR RETURNS Vendor: XXXXXX Ship-To: XXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXX XXX XXXXXXXXXX XXXXXXXXXXXXXX XXX XXXXXXXXXX Ret-Date:MM/DD/YY Required-Date: MM/DD/YY External Ret#: XXXXXXXXXXXX Instruction 1 Instruction XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX Vendor XXXXXX ID: XXXXXX 2 Ret-Date MM/DD/YY 3 Req-Date MM/DD/YY 4 Ext-Ret# XXXXXXXXXXXX 7 Print Prices X (Y N) 5 Instr 1 XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX 8 Ven Sub-Grp 99 6 Instr 2 XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX 9 Ship-to Address FIELD: "R" to Review Items Once the items are accepted, vendor return header information for each vendor is displayed in turn. The Return Date, Required Date, External Return#, and Instructions fields can be edited. The vendor code cannot be changed here. It can only be changed by editing the items. The RET-DATE may be up to 20 days less than the current date. RETURN INSTRUCTIONS may be specified. If the return instructions are left blank, the vendor instructions print on the vendor return. PRINT PRICES inhibits the printing of the price and price totals when NO is selected. VEN SUB-GRP refers to the Vendor Sub-Group field in the Item Record. Vendor Sub-Groups provide a means of subdividing vendor purchasing, as may be needed to handle vendor divisions or product lines. If necessary, refer to the Appendix Vendor Sub-Groups in the Purchasing manual for an overview of Vendor Sub-Groups. SHIP-TO ADDRESS is used to edit the ship-to address. The Ship-To Edit screen displays. See the section called Edit Ship-To Address for more information. The R to Review Items option allows you to review those items being returned to this vendor. The Vendor Return Review screen displays. 29

30 When the vendor return header information is complete for all vendors, a brief summary of all vendors selected for report vendor return generation is presented. The Report Vendor Returns Summary screen displays (see page 31). EDIT SHIP-TO ADDRESS VENDOR: XXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX * Vendor Returns * SHIP-TO 1 ADDRESS 1 XXXXXXXXXXXXXXXXXXXXXXXXXX 2 ADDRESS 2 XXXXXXXXXXXXXXXXXXXXXXXXXX 3 CITY XXXXXXXXXXXX 4 STATE XXX 5 ZIP XXXXXXXXXX FIELD: REVIEW ITEMS VENDOR RETURNS XXXXXXXXXXXXXXXXXXXXXXXXXX ========================================================================= Seq# Item Vendor Qty-Ret(Pkg) Net Cost Ext-Cost 9 XXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXX ========================================================================== LINE# 9 1 ITEM XXXXXXXXXXXXXXXXXXXXXXXXXX DESC 1 XXXXXXXXXXXXXXXXXXXXXXXXXXX DESC 2 XXXXXXXXXXXXXXXXXXXX RET-UNIT XX RET-SIZE PKG-SIZE SUGG-QTY VENDOR XXXXXX 3 PKG-QTY ( ) 4 LIST/COST MULT COMM 1 (30) 7 COMM 2 (30) FIELD: "T" to Total "C" for Commitment Schedule The T to Total option is used to obtain a running total of vendor return information for each vendor. The Vendor Totals screen displays (see page 22). The C for Commitment Schedule only appears if enabled for Blanket Orders. 30

31 REPORT VENDOR RETURNS SUMMARY REPORT VENDOR RETURNS ======================================================================== Vendor Total Items Total Weight Total Cost XXXXXX XXXXXX XXXXXX XXXXXX XXXXXX XXXXXX XXXXXX XXXXXX ======================================================================== PURCHASING OPTIONS 1. Edit vendor returns 2. Add items to a vendor return 3. Cancel items or vendor return 4. Generate vendor returns 5. Return to editing options screen 6. Suspend report return generation Option: A summary of the vendor return information for each vendor is presented. Information shown includes the total items for each potential vendor return, the total weight, and the total cost. Up to eight different vendors can have vendor returns generated in a single batch. Following the summary, Purchasing options are presented. You can edit vendor returns, add items to a vendor return, cancel items or vendor returns, generate vendor returns, return to editing options screen, or suspend report return generation. Option #1 is used to change vendor return header or item information. The Vendor Returns Edit screen displays (see page 32). Option #2 is used to add items to vendor returns. The Vendor Returns Add screen displays (see page 33). Option #3 is used to cancel items or vendor returns. The Vendor Returns Cancel screen displays (seepage 34). Option #4 is used to generate the vendor returns. The Vendor Returns Generation screen displays (see page 36). Option #5 is used to return to the Editing Options screen. 31

32 Option #6 is used to suspend report return generation. An appropriate message is displayed. REPORT #: 999 HAS BEEN SUSPENDED! Hit any key to continue... You can recall the Report# at a later time and report return generation, using the Resume Suspended Report Vendor Returns option. When the report is recalled, the requirements for the remaining items are recalculated before the items are presented for return. EDIT VENDOR RETURNS REPORT RETURN GENERATION: EDIT VENDOR RETURNS ================================================================= Seq# Vendor Total Items External Ret# Total Weight Total Cost 9 XXXXXX 9999 XXXXXXXXXXXX =================================================================== SEQ#: The vendors selected for report return generation are shown. A summary of the vendor return information for each vendor is presented. Information shown includes the total items on the potential vendor return, the total weight, and the total cost. Vendor returns are selected by entering the Sequence# associated with the vendor return. Upon entry of a valid Sequence#, the vendor return header information for the potential vendor return is redisplayed. The Return Date, Required Date, External Return#, and Instructions fields can be edited. The R to Review Items option at the bottom of the vendor return header screen can then be used to go back and review just the items on that potential vendor return. 32

33 ADD TO A VENDOR RETURN VENDOR RETURNS XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX =============================================================================== Seq# Item Vendor Qty-Ret(Pkg) Net Cost Ext-Cost 9 XXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXX =============================================================================== 1 ITEM XXXXXXXXXXXXXXXXXXXXXXXXXX <Item or Vend-Item#> "S" for Stock Card Items may be entered by Item Code or Vendor#-Item#. You can browse the available items and choose one from the list. If necessary, refer to the Browse manual for an explanation of browses. The S for Stock Card option is available for both the ITEM and PKG-QTY prompts. It allows you to use the Purchase Stock Card feature to check the purchasing requirements calculation for stock items. The Purchase Stock Card is identical to that in regular purchasing. The vendor for whom the return is being generated is shown. Summary information displayed includes the quantity returned, the net cost, and the extended cost. Upon entry of a valid Item Code or Vendor#-Item#, the remaining item information fields display. VENDOR RETURNS XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX =============================================================================== Seq# Item Vendor Qty-Ret(Pkg) Net Cost Ext-Cost 9 XXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXX =============================================================================== 1 ITEM XXXXXXXXXXXXXXXXXXXXXXXXXX Vend-Item#: DESC 1 XXXXXXXXXXXXXXXXXXXXXXXXXXX DESC 2 XXXXXXXXXXXXXXXXXXXX PUR-UNIT XX PUR-SIZE PKG-SIZE SUGG-QTY PKG-QTY LIST/COST MULT COMM 1 XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX 6 COMM 2 XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX FIELD: "T" to Total "C" for Commitment Schedule SUGG-QTY is the system recommended return quantity. You are prompted for the PKG-QTY. This is the number of packages to be returned. Items are priced in terms of the purchase unit size, but are returned in multiples of the package size. A quantity can be specified in terms of each by prefixing the quantity entered with the letter E. This allows you to selectively return less than the purchase unit size of stock items. The letter E is automatically displayed next to the PKG-QTY field to indicate each. 33

34 LIST/COST refers to the list price per purchase unit, which may be a different unit from the package size. MULT defaults to 1.00 if a multiplier is not specified. When adding items to vendor return, the vendor return date for the added items is now the date on which the items were added, not the date of the original vendor return. The T to Total option is used to obtain a running total of vendor return information for each vendor. The Vendor Totals screen displays (see page 22). The C for Commitment Schedule option only appears if enabled for Blanket Orders. CANCEL A VENDOR RETURN/ITEM REPORT RETURN GENERATION: CANCEL ================================================================= Seq# Vendor Total Items External Ret# Total Weight Total Cost 9 XXXXXX 9999 XXXXXXXXXXXX =================================================================== SEQ#: 1 CANCEL (PO or ITEM) FIELD: The vendors selected for vendor return generation are shown. A summary of the vendor return information for each vendor is presented. Information shown includes the total items on the potential vendor return, the total weight, and the total cost. Vendor returns are selected by entering the Sequence# associated with the vendor return. Upon entry of a valid Sequence#, you are prompted to cancel the entire vendor return or just a single item. PO is used to cancel the entire vendor return. The message PURCHASE ORDER DELETED! is displayed upon cancellation. ITEM is used to cancel a single item on the vendor return. The Item Cancellation screen is shown as follows. When a vendor return or an item on a vendor return is cancelled, the vendor return requirements are restored so that the item(s) can be returned at a later time. When cancellation is complete, an updated summary is redisplayed. Vendor totals are automatically updated. You can select another item for editing or return to the Report Return Generation Review screen. 34

35 Cancel Item on a Vendor Return VENDOR RETURNS XXXXXXXXXXXXXXXXXXXXXXXXXX ========================================================================= Seq# Item Vendor Qty-Ret(Pkg) Net Cost Ext-Cost 9 XXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXX ========================================================================== LINE# 9 1 CANCEL ITEM? (Y N): All items on the potential vendor return are shown at the top of the screen. Items are selected for cancellation by entering the Sequence# associated with the item. Upon entry of a valid Sequence#, you are prompted to cancel the item. Cancellation only occurs if a Y is entered. When cancellation is complete, an updated summary is redisplayed. Vendor totals are automatically updated. You can select another item for editing or return to the Report Return Generation Review screen. RESUME SUSPENDED REPORT RETURN GENERATION SUSPENDED REPORTS REPORT #.999 Report return generation can be suspended without returning all the items on a report. You can recall the report at a later time and continue report return generation. When prompted for a REPORT#, you can browse the available reports and choose one from the list. If necessary, refer to the Browse manual for an explanation of browses. Upon selection of a valid suspended requirement report, a summary of the suspended report is shown for verification. Editing options are presented. You can edit items, add items manually, scan report for additional items, accept items, or suspend report return generation. 35

36 GENERATE VENDOR RETURNS REPORT VENDOR RETURNS VENDOR RETURN GENERATION IN PROGRESS VENDOR RETURN GENERATED FOR VENDOR: XXXXXX PO#: VENDOR RETURN GENERATED FOR VENDOR: XXXXXX PO#: VENDOR RETURN GENERATION COMPLETE PRESS "ENTER" TO CONTINUE REPORT PURCHASING Vendor returns are automatically generated. The Message VENDOR RETURN GENERATION IN PROGRESS is displayed to indicate that the terminal is in use. A list of vendors and vendor return numbers is produced as the vendor returns are generated. The message VENDOR RETURN GENERATION COMPLETE is displayed when the generation is complete. If other items need to be returned, the Report Return Generation screen is redisplayed so that you can begin again. Report vendor returns are printed using the PO-RETURN-PRINT module in the same manner as any other purchase order. The vendor returns show the supplier s part number. 36

37 PURGE VENDOR RETURN REQUIREMENT REPORTS BRANCH 99 XXXXXXXXXXXXXXXXXXXXXXXXX MM/DD/YY PURGE OLD VENDOR RETURN REQUIREMENT REPORTS 1 STARTING REPORT # 2 ENDING REPORT # 3 STARTING DATE 4 ENDING DATE FIELD: SET PURCHASING DEFAULTS 1 PURCHASE LOCATION 9999 XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX 2 PURCHASE GROUP 9999 XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX LOCATION # LOCATION NAME 9999 XXXXXXXXXXXXXXXXXXXXXXXXXXX 9999 XXXXXXXXXXXXXXXXXXXXXXXXXXX 9999 XXXXXXXXXXXXXXXXXXXXXXXXXXX 9999 XXXXXXXXXXXXXXXXXXXXXXXXXXX 9999 XXXXXXXXXXXXXXXXXXXXXXXXXXX 9999 XXXXXXXXXXXXXXXXXXXXXXXXXXX 9999 XXXXXXXXXXXXXXXXXXXXXXXXXXX 9999 XXXXXXXXXXXXXXXXXXXXXXXXXXX 9999 XXXXXXXXXXXXXXXXXXXXXXXXXXX 9999 XXXXXXXXXXXXXXXXXXXXXXXXXXX 9999 XXXXXXXXXXXXXXXXXXXXXXXXXXX 9999 XXXXXXXXXXXXXXXXXXXXXXXXXXX 9999 XXXXXXXXXXXXXXXXXXXXXXXXXXX 9999 XXXXXXXXXXXXXXXXXXXXXXXXXXX 9999 XXXXXXXXXXXXXXXXXXXXXXXXXXX FIELD: If a location default has not been set during LOGON, the following message is displayed at FIELD and you will be unable to continue: LOCATION DEFAULT MUST BE SET BEFORE CONTINUING!!! Purchase orders are placed from the location specified as the PURCHASE LOCATION. When prompted for a Purchase Location, you can browse the available stocking locations and choose one from the list. If necessary, refer to the Browse manual for an explanation of browses. 37

38 The PURCHASE GROUP to which the Purchase Location belongs is displayed for verification. 38

39 2 VENDOR RETURN PRINT Material that was overstocked, damaged, or defective can be returned to vendors for credit. Vendor returns are generated in the VENDOR RETURN module and printed in the VENDOR RETURN PRINT module. Vendor returns can be reprinted in case of printer failure. They are marked ***DUP*** so as not to confuse them with the originals. An entry is made into the Vendor Return Register whenever a new vendor return is generated. The register can be printed on demand and is available for future reference. MAIN MENU If a location default has not been set during LOGON, choosing any option automatically displays the Vendor Return Default screen (see page 48). Each of these options is described in detail on the following pages. PRINT VENDOR RETURNS Vendor returns are printed for the BRANCH specified in the Vendor Return Defaults (see page 48). 39

40 35,17 Vendor returns that are in the process of being generated are skipped and are included the next time vendor returns are printed. You are given the opportunity to ALIGN FORM. The system provides a parameter screen when you print vendor returns. This parameter screen allows you to limit the printing by vendor, return number, and return date. These parameters offer increased flexibility when processing vendor returns. When you chose to print vendor returns, a screen similar to the following appears: Vendor Start, End Return# Start, End... range of vendors for which vendor returns will print.... range of return numbers for which vendor returns will print. Return Date Start, End... range of return dates for which vendor returns will print. 40

41 35,17 STANDARD VENDOR RETURN: SAMPLE Each vendor return will have a system-assigned number, in the format , beginning with and incrementing by 1 each time a new vendor return is entered into the system. The first 2 digits indicate the branch. 41

42 35,17 The vendor return prints in the same format as purchase orders. A warning message prints on all vendor returns. ******* THIS IS NOT A PURCHASE ORDER ******* **** ALL ITEMS TO BE RETURNED TO VENDOR **** As vendor returns are printed for the first time, a picture image of the vendor return is stored in PO recall files. If there are insufficient free records in any of the files, purchase order/requisition processing is terminated and an appropriate message is displayed. If you want to edit the costs and quantities of a vendor return after you print it, make the appropriate changes from the Expedite Return module. You can edit returns until they have been partially or completely confirmed. Any edits you make will be printed when you reprint the vendor return. ************************************************* ************************************************* ERROR MESSAGES FAILURE TO ADD TO PORRCD & PORRVX. FAILURE TO ADD TO FILE PORROX. FAILURE TO ADD TO FILE PORRDX. PURCHASE ORDER RECALL SPOOL FILE IS NEAR FULL! SPOOL FILE IS NEAR FULL! ************************************************* ************************************************* REPRINT VENDOR RETURNS The reprinting of vendor returns could be used in case of printer failure. Vendor returns can be reprinted for the BRANCH specified in the Vendor Returns Defaults (see page 48). Vendor returns can be reprinted as long as they exist. 42

43 35,17 If you want to reprint a range of vendor returns by vendor, return number, or return date, select Reprint from the Vendor Return Print menu and choose the printer you want. A screen similar to the following appears: Vendor Start, End... range of vendors for which vendor returns will print. Return # Start, End... range of return numbers for which vendor returns will print. Return Date Start, End... range of return dates for which vendor returns will print. If you want to reprint specific vendor returns, choose Selectively Reprint from the Vendor Return Print menu and select the printer you want. A screen similar to the following appears: 43

44 35,17 Ret # or Vendor... allows you to specify the returns you want to reprint. You can specify the return number, or you can specify the vendor code and return number of the returns you want to reprint. The system will then reprint only these returns. Note: If you edited the costs and quantities of a vendor return in Expedite Return after you printed it, reprint the return to reflect the changes you made. Once the vendor returns are selected, you are given the opportunity to ALIGN FORM. 44

45 35,17 PRINT A DAILY VENDOR RETURN REGISTER BE CERTAIN VENDOR RETURN IS NOT IN OPERATION AND USE DUE CAUTION TO "CL"EAR DAILY VENDOR RETURN REGISTER... The Daily Vendor Return Register keeps track of your vendor returns on a daily basis. Entries are made in the register whenever you enter a new vendor return. All vendor returns that have been entered into the system since the last time the register was cleared are shown. Vendor returns are listed in order of Return #. 45

46 35,17 The Daily Vendor Return Register contains the summary information for each customer order, including the return number, vendor code and name, return date, required date, number of line items, cost, External PO, and weight. Branch totals are provided for the number of vendor returns, the number of line items, and the cost. Grand totals are provided for the number of vendor returns, the number of line items, and the cost. The invitation to CLEAR the register is presented when the register has finished printing. Clearing will only occur if CL is entered. The message VENDOR RETURN REGISTER CLEARED is displayed when the clearing is complete. You must be in Q-MODE in order to clear the register. PRINT A MONTHLY VENDOR RETURN REGISTER RETURN BRANCH 99 XXXXXXXXXXXXXXXXXXXXXXXXXX * Vendor returns * MONTHLY VENDOR RETURN REGISTER SHOW EACH VENDOR RETURN "YES" OR "NO"... "OK" "RPT" OR "QUIT"... You may optionally show each vendor return on the register. Otherwise, only branch totals and company totals are shown. 46

47 35,17 MONTHLY VENDOR RETURN REGISTER: SAMPLE BE CERTAIN PURCHASING IS NOT IN OPERATION AND USE DUE CAUTION TO "CL"EAR MONTHLY VENDOR RETURN REGISTER... Individual vendor return information only prints if SHOW EACH VENDOR RETURN is set to Y. Otherwise, only branch totals and company totals are shown. 47

48 35,17 The invitation to CLEAR is presented when the register has finished printing. The Register is not Cleared until you enter CL. You must be in Q-MODE in order to clear the register. SET VENDOR RETURN PRINT DEFAULTS VENDOR RETURN PRINT DEFAULTS 1 LOCATION 9999 XXXXXXXXXXXXXXXXXXXXXXXXXX BRANCH # 99 XXXXXXXXXXXXXXXXXXXXXXXXXX FIELD: If a location default has not been set during LOGON, the following message is displayed at FIELD and you will be unable to continue. LOCATION DEFAULT MUST BE SET BEFORE CONTINUING!!! LOCATION indicates the location printing the vendor returns. When prompted for a Location, you can browse the available locations and choose one from the list. If necessary, refer to the Browse manual for an explanation of browses. 48

49 3 EXPEDITE RETURN The EXPEDITE RETURN module provides tremendous editing and reporting capabilities. Any vendor return may be viewed by referencing the system-assigned Return number, or by referencing the Vendor ID and External Return number. The terminal display shows the general information for the specified vendor return, followed by the specific return item information, if you wish to have it displayed. EXPEDITE RETURN has an Item Scan option which scans all vendor returns for selected stock items. An Open Vendor Return Report can be produced to assist you in the expediting of open vendor returns. This report supplies valuable information about the disposition of vendor returns. Restricted options in the EXPEDITE RETURN module enable appropriate personnel to cancel an existing vendor return in its entirety or cancel individual items on the specified vendor return. The system enables you to access any existing vendor return for editing. You have the option to make changes to a specified vendor return, and edit the standard shipping information or item information on the specified vendor return. MAIN MENU Each of these options is described in detail on the following pages. 49

50 (;3(',7(5(7851 EDIT SHIPPING INFORMATION ON A VENDOR RETURN EDIT SHIPPING INFORMATION * Vendor Returns * RET# OR VENDOR: RET#: ( XXXXXX) You can reference a specific vendor return by the system-assigned Return#, or by the vendor s ID and the External Return#. When prompted for a VENDOR, you can browse the available vendors and choose one from the list. If necessary, refer to the Browse manual for an explanation of browses. You are only prompted for a RET # if a Vendor Code is entered. You can scan the available vendor returns for the specified vendor and choose one from the list. If necessary, refer to the Browse manual for an explanation of browses. Upon entry of a Return#, or Vendor Code and External Return#, the Edit Shipping screen displays. This option allows you to modify vendor return information, such as the vendor name and address, shipping instructions, return dates (Date Purchased, Date Required, and Date Expected), and the external purchase order number. Any entered COMMENT is informational only and appears on the View screen and on various reports. 50

51 (;3(',7(5(7851 EDIT LINE-ITEM INFORMATION ON A VENDOR RETURN EDIT LINE-ITEM INFORMATION * Vendor Returns * RET# OR VENDOR: RET#: ( XXXXXX) You can reference a specific vendor return by the system-assigned Return#, or by the vendor s ID and the External Return#. When prompted for a VENDOR, you can browse the available vendors and choose one from the list. If necessary, refer to the Browse manual for an explanation of browses. You are only prompted for a RET # if a Vendor Code is entered. You can browse the available vendor returns for the specified vendor and choose one from the list. If necessary, refer to the Browse manual for an explanation of browses. Upon entry of a Return#, or Vendor Code and External Return#, the Edit Line-Item screen displays. RET # VENDOR XXXXXX RET LOCATION: 9999 * Vendor Returns * 1 LINE # 999 ITEM XXXXXXXXXXXXXXXXXXXXXXXXXX 2 DESC 1 XXXXXXXXXXXXXXXXXXXXXXXXXXX 3 DESC 2 XXXXXXXXXXXXXXXXXXX 4 COMM 1 XXXXXXXXXXXXXXXXXXXXXXXXXXX 5 COMM 2 XXXXXXXXXXXXXXXXXXXXXXXXXXX 6 UNIT XX 7 SIZE COST MULT EXP-DATE MM/DD/YY 11 MFG # RET QTY FIELD: Items are edited in terms of the Line# on the vendor return. The Item Code is shown for verification. If the item is a temporary stock item, a *TEMP* label displays to the right of the Item Code. Item Descriptions, Purchase Unit, Unit Size, Cost, Multiplier, or Return Quantity may be edited. To edit the RET QUANTITY, that item on that vendor return must not be confirmed. Free Stock and Allocated quantities are updated by the adjusted RET QUANTITY. 51

52 (;3(',7(5(7851 Entering an N for Next at FIELD accepts the current editing changes and displays the next Return Item on the vendor return. CANCEL A VENDOR RETURN/ITEM EXPEDITE RETURN: CANCEL * Vendor Returns * RET# OR VENDOR: RET#: ( XXXXXX) Only unprinted vendor returns can be cancelled. Otherwise, the following message is displayed and you will be unable to continue. CANNOT PROCESS! VENDOR RETURN HAS BEEN PRINTED. You can reference a specific vendor return by the system-assigned Return#, or by the vendor s ID and the External Return#. When prompted for a VENDOR, you can browse the available vendors and choose one from the list. If necessary, refer to the Browse manual for an explanation of browses. You are only prompted for a RET # if a Vendor Code is entered. You can browse the available vendor returns for the specified vendor and choose one from the list. If necessary, refer to the Browse manual for an explanation of browses. Upon entry of a Return#, or Vendor Code and External Return#, the Cancel screen displays. 52

53 (;3(',7(5( Ret Location: 9999 * Vendor Returns * Vendor Name XXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXX XXX XXXXXXXXXX TEL: Ship-to XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXX XXX XXXXXXXXXX Comment XXXXXXXXXXXXXXXXXX Instructions XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX Ret-Date Req-Date Status #Lines #Completed #Cancelled XX/XX/XX XX/XX/XX XXXX CANCEL (RET OR ITEM) FIELD: Ret-Val Conf-Val Canc-Val When a vendor return or an item on a vendor return is cancelled, all related information is restored as though the vendor return had not been placed. RET is specified to cancel the entire vendor return. ITEM is specified to cancel an item. The Item Cancellation screen displays. CANCEL AN ITEM ON A VENDOR RETURN XXXXXX * Vendor Returns * 1 LINE # 999 ITEM UT SIZE RET-QTY CONF-QTY OPEN-QTY XXXXXXXXXXXXXXXXXXXXXXXXXX XX XXXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXX 2 CANCEL X (Y OR N) FIELD: Items are referenced by Line#. Information about each item is displayed for confirmation. When an item is cancelled, the value of the item is subtracted from the open return value. 53

54 (;3(',7(5(7851 EXPEDITE RETURN LIST OPTIONS Each of these options is described in detail on the following pages. PRINT AN OPEN VENDOR RETURN REPORT OPEN VENDOR RETURN REPORT* 1 SEQ (RET VEN) 2 START 3 END VENDOR CLASS 4 START 5 END 6 DATE REQD BEFORE (MM/DD/YY) 7 REPORT FORMAT (A B C D) FIELD: The Open Vendor Return Report shows general vendor return information, with item details for every item listed. All vendor returns are scanned by Return or by Vendor. START and END are Vendor Return numbers or Vendor Codes, as specified. Only vendor returns with a Date Required earlier than specified are listed. You can select detailed, brief, status, or summary reports. A REPORT FORMAT Key is automatically displayed. Report Format Key A = open - item detail lines B = brief - general info only C = status - all RETs with 1 conf D = summary - vendor returns Format A prints an Open Vendor Return Report. The general vendor return information and the item detail for each item is listed. Format B prints a Brief Vendor Return Report. Only general vendor return information is listed. It also tells how many items are open. 54

55 (;3(',7(5(7851 Format C prints a Status Vendor Return Report. All vendor returns with at least one confirmation are listed. Format D prints a Summary Vendor Return Report. A delay occurs while all vendor returns are scanned and open amounts are accumulated. A summary of all vendor returns within the specified limits is listed. OPEN VENDOR RETURN REPORT - OPEN VERSION: SAMPLE The OPEN version shows general vendor return information, as well as the item detail for each item on the vendor return. The report shows the following information: RET-DATE REQ-DATE EXP-DATE RET-IT OPN-IT CONF LAST-CONF Vendor Return Date Required Date Expected Date Number of items returned Number of items open Number of confirmations Date of last confirmation An asterisk (*) appears in front of non-stock items. OPEN VENDOR RETURN REPORT - BRIEF VERSION The BRIEF version prints only general vendor return information and tells how many items are open. OPEN VENDOR RETURN REPORT - STATUS VERSION The STATUS version shows vendor returns within the specified parameter ranges with at least one confirmation. Totals are by vendor if sequence selected was vendor. 55

56 (;3(',7(5(7851 The report shows the following information: RET # VENDOR EXT RET # RET-DATE LAST-CONF RET-IT OPN-IT CONF RET-VAL CONF-VAL CREDIT-VAL Vendor Return number Vendor Code External Return number Vendor Return Date Date of last confirmation Number of items returned Number of items open Number of confirmations Return Value Confirmation value Credited value, via Payables OPEN VENDOR RETURN REPORT - SUMMARY VERSION The SUMMARY version prints an Open Vendor Return Summary Report of purchase orders within the specified limits. The total open amounts are accumulated and printed. PRINT AN OPEN STOCK VENDOR RETURN REPORT OPEN STOCK VENDOR RETURNS * Vendor Returns * 1 BR# (0 FOR COMPANY-WIDE) 2 SEQ (VN IT PR) 3 START 4 END SP-TYPES 5 START 6 END SALES CLASSES 7 START 8 END PURCH CLASSES 9 START 10 END PRODUCT GROUP 11 START 12 END FIELD: The Open Stock Vendor Return Report generates an item-by-item list of stock items on all open vendor returns. If a Branch is specified, just that branch is listed. If a 0 (zero) is specified, the company-wide values are listed. 56

57 (;3(',7(5(7851 Items are listed in various sequences. For VN, items are listed by Vendor# and Item#. START and END are entered in the format Vendor#-Item#. For IT, items are in Item Code order. For PR, items are listed by Product Group and Sort Code. START and END are entered in the format Product Group-Product Group Sort Code. OPEN STOCK VENDOR RETURN REPORT: SAMPLE The Open Stock Vendor Returns Report is an item-by-item list of stock items on all open vendor returns. The list is organized by Item Code. VIEW A VENDOR RETURN EXPEDITE RETURN: VIEW * Vendor Returns * RET# OR VENDOR: RET#: ( XXXXXX) You can reference a specific vendor return by the system-assigned Return#, or by the vendor s ID and the External Return#. When prompted for a VENDOR, you can browse the available vendors and choose one from the list. If necessary, refer to the Browse manual for an explanation of browses. 57

58 (;3(',7(5(7851 You are only prompted for a RET # if a Vendor Code is entered. You can scan the available vendor returns for the specified vendor and choose one from the list. If necessary, refer to the Browse manual for an explanation of browses. Upon entry of a Return#, or Vendor Code and External Return#, the Vendor Return View screen displays. The general information for the given vendor return is displayed. Possible TYPES are GEN for generated, PRNT for printed, and CONF for confirmed. RET-VAL always shows the original Return value. CONF-VAL shows the value of the vendor return and reflects any changes made to the vendor return since the vendor return was generated. N for Next enables you to step through all the returns for the vendor. E for Edit only appears if the vendor return is not confirmed. It allows you to edit the vendor return. The Editing Options display. If necessary, refer to the Edit section for an explanation of the Edit mode. C for Cancel only appears if the vendor return is not confirmed. It allows you to cancel the vendor return in its entirety or an item on the vendor return. The Cancellation screen displays. If necessary, refer to the Cancel section for an explanation of the Cancel mode. P for Notepad allows you to enter a note for the vendor return. For more information on entering notes on vendor returns, refer to the Notepad manual. <ESC> displays all the items on the vendor return. The display will begin with the first item. 58

59 (;3(',7(5(7851 Entering an Item Line# displays the open items on the vendor return. The display will begin with the specified Line#. VENDOR EDITING OPTIONS RET # VENDOR XXXXXX RET LOCATION: 9999 * Vendor Returns * Editing options 1. Shipping information 2. Line-item information OPTION: The Editing Options allow you to edit the standard shipping or item information. VIEW OPEN ITEMS ON A VENDOR RETURN RET # VENDOR XXXXXX RET LOCATION: 9999 * Vendor Returns * Line# Item Ut Net-Unit-Cost Qty Open Open Value 999 XXXXXXXXXXXXXXXXXXXXXXXXXX XX XXXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXX "N" for Next "E" for Edit "C" for Cancel <ESC> for more Line#s Enter Line# for detailed view... <ESC> for more Line#s The system displays the open return items in pages of 15. Each line contains the Line# of the item on the vendor return. Pages are advanced by using <ESC> at the Line# prompt. N for Next enables you to step through all the returns for the vendor. If viewing by RET#, entering N displays the next Return# for the vendor. If viewing by Vendor and External Return#, entering an N displays the next External Return# for the vendor. 59

60 (;3(',7(5(7851 E for Edit only appears if the vendor return is not confirmed. It allows you to edit the item on the vendor return. The Editing screen displays. If necessary, refer to the Edit section for an explanation of the Edit mode. C for Cancel only appears if the vendor return is not confirmed. It allows you to cancel the vendor return in its entirety or an item on the vendor return. The Cancellation screen displays. If necessary, refer to the Cancel section for an explanation of the Cancel mode. Entering an Item Line# displays a more detailed view of that item. The Detail screen displays. RET # VENDOR XXXXXX RET LOCATION: 9999 * Vendor Returns * Line# Item Mfg # 999 XXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXX Prd-Gr Unit Ut-Size Ut-List Mult Net-Ut-Cost 9999 XX Ext-Cost Return Qty Qty Conf Balance Ret-Date Conf-Date XX/XX/XX XX/XX/XX ======================================================================== "N" for Next "E" for Edit "C" for Cancel or Specify Line #... If the item is a temporary stock item, a *TEMP* label displays to the right of the Item Code. N for Next displays a more detailed view of the next item on the vendor return. E for Edit only appears if the vendor return is not confirmed. It allows you to edit the item on the vendor return. The Edit Line-Item screen displays. If necessary, refer to the Edit section for an explanation of the Edit mode. C for Cancel only appears if the vendor return is not confirmed. It allows you to cancel the vendor return in its entirety or an item on the vendor return. The Cancellation screen displays. If necessary, refer to the Cancel section for an explanation of the Cancel mode. Entering an Item Line# displays a more detailed view of that item. 60

61 (;3(',7(5(7851 SCAN ALL VENDOR RETURNS FOR A SELECTED ITEM EXPEDITE RETURN: RETURN SCAN * Vendor Returns * ITEM: <Item or Vend-Item#> An item can be scanned by Item or by Vendor#-Item#. When scanning by Item, you can browse the available items and choose one from the list. If necessary, refer to the Browse manual for an explanation of browses. When scanning by Vendor#-Item#, the Vendor#-Item# is entered in the format XXXXXX-XXXXX, where the first 6 characters are the Vendor# and the last 5 characters are the Item#. The system will display the Vendor#-Item# next to the Item field. Upon entry of a valid Item Code or Vendor#-Item#, all outstanding vendor returns for the selected stock item are displayed. The Return Scan displays. EXPEDITE RETURN: RET SCAN * Vendor Returns * Item: XXXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXXX Vend-Item#: XXXXXX-XXXXX Vendor Ret# Line# External Ret Open-Qty Ret-Date Exp-Date Unit-Cost XXXXXX XXXXXXXXXX MM/DD/YY MM/DD/YY <ESC> to continue... Each line contains the Vendor, the Return#-Line# of the item on the vendor return, the External Return#, the Open Quantity, the Return date, the Expiration Date, and the Unit cost. OPEN-QTY = Ordered Qty - Qty Returned - Qty Cancelled. The UNIT-COST is the Net Cost per unit of purchase, which is the Unit Price x the Multiplier. 61

62 (;3(',7(5(7851 REMOVE COMPLETED VENDOR RETURNS Vendor Start, End Vendor Class Start, End Last Date of Activity... limits the range of the purge by vendor code.... limits the range of the purge by vendor class.... limits the purge by the last date of activity. Only those vendor returns with a Return Date and Last Confirmation date earlier than the date that you specify in this Last Date of Activity field are included in the range of vendor returns that are deleted. 62

63 4 PO RECALL The PO-RECALL module answers all those questions you may have about vendor returns that have been removed from the system by vendor return confirmations. As vendor returns are printed in the VENDOR RETURN PRINT module, a picture image is stored in a PO recall file. Thus vendor returns can be reprinted or viewed at any time until they are purged from the file. The form used to print the original vendor return is reported so that the proper form can be inserted and aligned. Detailed vendor return lists and reports are offered. MAIN MENU The Reprint returns options are used to reprint vendor returns. The Maintenance/View option is used to view purchase orders, requisitions, and vendor returns. The View returns options are used to view and print vendor returns. The Vendor listing options are used to print detailed vendor return lists and reports. The Purge returns option is used to remove old vendor returns from the PO recall file. For more information on any of these options, refer to the PO-RECALL chapter of the Purchasing manual. 63