APVMCKREG Reference Manual. Version 10.0 Revision Date 5/1/04

Transcription

1 Reference Manual Version 10.0 Revision Date 5/1/04

2 The documentation in this publication is provided pursuant to a Sales and Licensing Contract for the Prophet 21 System entered into by and between Prophet 21 and the Purchaser to whom this documentation is provided ( License Agreement ). In addition, the licensed software to which this documentation refers may be supported in accordance with a customer support agreement by and between the same parties ( Support Agreement ). All warranties, conditions of use, transfer restrictions, and other provisions in the License Agreement or Support Agreement which are applicable to Licensed Software, are applicable to this publication. In addition, this publication may include inadvertent technical inaccuracies or typographical errors for which Prophet 21 is not responsible. Changes may be periodically made to this publication; these changes will be incorporated in new editions of the publication. Any questions about the material contained in the publication should be addressed to the Prophet 21 Customer Support Department at Nothing in this statement amends or extends the terms of your agreement with Prophet 21 including any warranties that may be included in our products. Warranties for such agreements are set forth in your agreement with Prophet 21. Improvements and/or changes to the Licensed Software described in this publication may be made by Prophet 21 at any time without notice.

3 A P V M C K R E G PURPOSE: This program is part of the Month End Subsystem. This is an optional program that is used to print a check register by vendor number instead of check number. If used, it must be executed prior to running and purging APMCKREG program. Both of these programs use the same file for monthly check information (APMCKREG). Once the APMCKREG program prints and purges this file, the information will no longer be there for the program to utilize. Based on an entered closing date, this program will print a check register in vendor number/ check number order for all records found in the APMCKREG file with a date up through the closing date. All other information and format is similar to that of the APMCKREG program report. FILES USED: APCONTROL APMCKREG STEPS TO ACCESS PROGRAM THROUGH STANDARD MENU ) Enter option 7 from the Prophet 21 Prism Main Menu to access the Accounts Payable Master Menu. 2) Enter option 4 from the Accounts Payable Master Menu for the Accounts Payable Month End Menu. 3) Enter option 4 from the Accounts Payable Month End Menu for Vendor Monthly Check Register (). Prophet 21, Inc. 3

4 ACCOUNTS PAYABLE MONTHLY CHECK REGISTER (VENDOR ORDER)- CONTINUED INITIAL INPUT OPTIONS Enter in format: ADDRESS;DETAIL;COMPANY;;DATE;OPTION ADDRESS Enter 'Y' to print the full name and address that appeared on the check. Enter 'N' to only print the vendor name that appeared on the check. DETAIL Enter 'Y' to print all of the individual invoices paid by each check. Enter 'N' to only print check summary totals without invoice detail. COMPANY Enter '3 characters' for the code of the company to be included on this report. Enter '***' to include all companies on this report. DATE Enter 'MMDDYY' for the closing date or the last day that checks are to be printed through. This is normally the last day of the accounting period so a complete monthly register can be printed. OPTION Enter 'T' to print all checks that have a check date through the closing date. This is the normal month end response. Enter 'A' to print all checks that have a check date after the closing date. This option is normally used only to find errors (i.e., wrong check dates). This option is not used as part of a normal month end. Prophet 21, Inc. 4

5 ACCOUNTS PAYABLE MONTHLY CHECK REGISTER (VENDOR ORDER)- CONTINUED RUN TIME QUESTIONS PRINT ADDRESSES - Y/N Enter 'Y' to print the full name and address that appeared on the check. Enter 'N' to only print the vendor name that appeared on the check. PRINT DETAIL LINES - Y/N Enter 'Y' to print all of the individual invoices that were paid by each check. Enter 'N' to only print check summary totals without invoice detail. ENTER COMPANY (XXX) OR <SPACES> FOR ALL Enter '3 characters' for the code of the company to be included on this report. Enter <spaces> to print the check register for all companies. ENTER CLOSING DATE (MMDDYY) Enter 'MMDDYY' for the closing date or the last day that checks are to be printed through. This is normally the last day of the accounting period so a complete monthly register can be printed. DO YOU WANT CHECKS THRU (T) THIS DATE OR AFTER (A) THIS DATE? Enter 'T' to print all checks that have a check date through the closing date. This is the normal month end response. Enter 'A' to print all checks that have a check date after the closing date. This option is normally used only to find errors (i.e., wrong check dates). This option is not used as part of a normal month end. Prophet 21, Inc. 5