UCSB FLEXCARD COMMODITIES LIST

Transcription

1 Advertisements (Newspaper, Magazine, Radio) Airfare Entertainment process Alcohol (Ethyl) No Purchasing Department Alcohol (Spirits) Entertainment Process (Exception Needed) Animals No Purchasing Dept (Vivarium Approval) Artwork (Public / Reception Areas ONLY) Artwork (Employees Work Space) Athletic Supplies and Apparel Audio / Visual Equipment Automatic External Defibrillator Awards No Purchasing Department (EH&S Approval) $400 Maximum Books Bottled Water Approved Campus Contract Vendor Only Business Cards No Central Stores Cable & Pay Television Services No Communication Services Canopies Rental No Furniture Services / Purchasing Dept. Carpet Cleaning No Facilities Management Carpets and Floor Coverings No Facilities Management Cash Advances Entertainment process Catering Services No UCEN Dining Services / EH&S Catering Guidelines Cell Phones and Cellular Services Approved Campus Contract Vendors Only Charters No Purchasing Department (Boat, Bus, Air, Limo, Shuttle, etc.) Chemicals (Hazardous) No Purchasing Department (EH&S Approval) Chemicals (Non-Hazardous) Classroom Supplies Cleaning Supplies and Equipment Consultant Agreements No Contracts Office BUS-34 Controlled Substances No Purchasing Department (EH&S Approval) Copiers Approved Campus Contract Vendors Only

2 Donations ebay "Buyer Beware" - refunds may be difficult Employment Services Approved Campus Contract Vendors Only Entertainment Equipment, Non-Inventorial Equipment, Inventorial 1. Only if paying a Purchase Order 2. PO number MUST be entered into Number field in FlexCard Allocation Module Extermination Services No Facilities Management Fabrication Items Facility Repairs or Renovations No Facilities Management (Carpentry, Painting, Electrical, etc.) Firearms, Ammunition and No Purchasing Department Explosives Flowers (Bereavement, Recognition Gifts to Employees) $75 Maximum required Flowers (Public / Reception Areas) Flowers (Employee s Work Space) Food, Beverages and Snacks (Business Meetings, Receptions) Furniture Gasoline (Travel-Related) Goods, Services and Appliances for Employee Personal Use (Coffee, Coffee Pots, Toasters, Refrigerators, Microwaves, etc.) Hotels, Motels, Lodgings Insecticides, Pesticides, Fungicides, No Facilities Management Herbicides Insurance No EH&S / Risk Management Janitorial Services No Facilities Management Lease of Equipment No Purchasing Department

3 Lease (Rental) of Office, Research No Contracts Office Space Lease (Rental) of Off-Site Storage Rental Agreement Must First Be Approved Units and Signed by Contracts Office Legal Services No EH&S / Risk Management Meals Memberships, Professional FlexCard Membership Approval Form BUS G-43 Moving Services (Household, Office & Industrial Removal) No Purchasing Department BUS-43 BUS G-13 Newspaper Delivery Service (Including Online) Non-Controlled Substances Office Supplies Pagers and Pager Services Approved Campus Contract Vendor Only Parking Expenses Related to Business Travel Paypal "Buyer Beware" - refunds may be difficult Periodicals and Publications Personal Services Agreements No Contracts Office Photographic Equipment, Processing and Supplies Plants (Public / Reception Areas ONLY) Plants (Employees Work Space) Playground Equipment No Purchasing Department Postage Stamps No Mail Services Precious Metals No Purchasing Department Bus 43, Part 3 Printers and Supplies Printing Services Propane Gas No Purchasing Department Publications

4 Purchase Orders The following conditions apply: 1. If payment total exceeds FlexCard per transaction limit, FlexCard Administration must approve a temporary limit increase 2. PO number MUST be entered into Number field in FlexCard Allocation Module Purchases (Goods OR Services) Requiring You to SIGN A CONTRACT The following conditions apply: 1. Contract must be completed and signed by the Contracts Office PRIOR TO PAYMENT 2. Payments must be in accordance with contract terms and conditions Radioactive Materials No Purchasing Department (EH&S Approval) Bus 43, Part 3 Recognition Gifts (Including Gift Cards and Certificates) EMPLOYEES, INCLUDING $75 Maximum STUDENT WORKERS Recognition Gifts (Including Gift Cards and Certificates) NON-EMPLOYEES Registration Fees for Conferences / Seminars (With Travel Expenses) $250 Maximum BUS G-42 Registration Fees for Conferences / Seminars / Webinars (Without Travel Expenses) Reprints of Journal Articles Retirement Gifts (Including Gift Card and Certificates) $400 Maximum required Security Services No Contracts Office Services - Low Risk, or when a UC or UCSB Agreement is in Place with Vendor Services, if UC Or UCSB No Purchasing or Contracts Office Agreement Is NOT in Place with Vendor Storage Containers, On-Site No Purchasing Department

5 Storage, Off-Site Rental Units Rental Agreement Must First Be Approved and Signed by Contracts Office Subscriptions Sympathy Gifts (Employees and $75 Maximum Non-Employees) BUS G-42 Teaching supplies Tickets, Entertainment or Business- Related Functions Travel Expenses UCSB Bookstore Upholstery Cleaning No Purchasing Department Vehicle Rental (Business Travel, Entertainment Field Trips) Process (Approved Strategic Sourcing Vendors Only) Waste Management Services No Facilities Management Water Treatment Services No Facilities Management Web Site Design Services No Contracts Office Window Coverings No Purchasing Department