AGENDA. THE COMMISSIONERS OF PUBLIC WORKS OF THE CITY OF SPARTANBURG, S.C. Meeting Place: 200 Commerce Street WORK SESSION

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1 AGENDA THE COMMISSIONERS OF PUBLIC WORKS OF THE CITY OF SPARTANBURG, S.C. Meeting Place: 200 Commerce Street WORK SESSION Tuesday, January 24, 2012, 12 noon This is a work session of The Commissioners of Public Works of the City of Spartanburg, S.C. Written notice of the date, time, and place for this meeting has been posted on the bulletin board, and copies have been forwarded to local and nearby news media (including Spartanburg Herald-Journal, The Spartan Weekly, Greenville News, The Greer Citizen, Hometown News, WSPA-TV 7, WYFF-TV 4, WLOS-TV 13, WHNS Fox Carolina, WORD News Radio, WOLT-FM Radio, Tribune Times, and the Times Examiner) at least 24 hours prior to this meeting. The work session will be held to discuss preliminary information in connection with the FY budget.

2 AGENDA THE COMMISSIONERS OF PUBLIC WORKS OF THE CITY OF SPARTANBURG, S.C. Meeting Place: 200 Commerce Street REGULAR MEETING Tuesday, January 24, 2012, 3:00 p.m. (or immediately following SSSD meeting) This is a regular meeting of The Commissioners of Public Works of the City of Spartanburg, S.C. Written notice of the date, time, and place for this meeting, along with the agenda, has been posted on the bulletin board, and copies have been forwarded to local and nearby news media (including Spartanburg Herald- Journal, The Spartan Weekly, Greenville News, The Greer Citizen, Hometown News, WSPA-TV 7, WYFF-TV 4, WLOS-TV 13, WHNS Fox Carolina, WORD News Radio, WOLT-FM Radio, Tribune Times, and the Times Examiner) at least 24 hours prior to this meeting. 1. APPROVAL OF MINUTES OF REGULAR MEETING OF DECEMBER 13, DRINKING WATER TREATMENT AWARDS AND RECOGNITION The R. B. Simms water treatment facility (WTF) received the South Carolina Area-Wide Optimization Award for the calendar year Likewise, the Landrum WTF received the South Carolina Area-Wide Optimization Award for the calendar year SC DHEC initiated the SC Area-Wide Optimization Program (AWOP) in AWOP is an effort to optimize the performance of existing surface water treatment facilities. The goal of the program is to optimize particle removal and disinfection at all filtration plants to maximize public health protection. AWOP was originally focused on microbial contaminants, but has expanded to include a disinfectant byproducts component. The R. B. Simms, Blalock, and Landrum WTFs received the AWWA Partnership for Safe Drinking Water Directors Award for continually meeting the Phase III program requirements for The AWWA Partnership for Safe Drinking Water Directors Award for Phase III is a comprehensive self-assessment evaluation following the Self- Assessment Guide for Surface Water Treatment Plant Optimization. A completion report is submitted and reviewed by a team of utility peers. Satisfactory reports result in the plant receiving the Directors Award from

3 Page 2 the Partnership. In order to renew the award, the facility must supply turbidity data and a written report that demonstrates that the facility continues to actively support the goals of the program. 3. MONTHLY FINANCIAL REPORT Newt Pressley will present a financial summary of SWS expenditures and revenues for the five-month period ending November 30, 2011, and the sixmonth period ending December 31, ENTERPRISE SERVER REPLACEMENT PROJECT The Spartanburg Water Windows server infrastructure is comprised of 12 core servers. These servers provide electronic file storage, print services, , internal website hosting, GIS services, and application and database services. The servers support users companywide and have been in service for six years. The original infrastructure design has served Spartanburg Water well since the original implementation in 2006, but there have been significant changes in technology since the original design. The age of the current servers and greater utilization of system capacity has prompted staff to evaluate replacing the current units. Integral Solutions Group performed a Server Infrastructure Assessment and concluded that in order to continue providing superior customer service, reduce administration, and evolve its business, Spartanburg Water must implement new server and storage technologies. Integral Solutions Group provided staff with a recommended server infrastructure framework that will: Implement a virtual infrastructure Implement centralized storage Replace existing server hardware Implement up-to-date software versions of: Microsoft Windows Server Microsoft Exchange Server Microsoft SQL Server Implement image disk-based backups Implement replication for offsite disaster recovery

4 Page 3 Spartanburg Water staff has evaluated the recommendation and agrees with its findings. The benefits of implementing a virtual server environment include redundancy and high availability of servers, improved disaster recovery, greater flexibility in adapting to changing business needs, and scalability for new services and applications. Funding for the items is categorized as follows: Server Items $ 88, Storage 50, Licensing 38, Total $178, Staff requests approval for the replacement of the current server infrastructure, to be funded by Depreciation Funds as follows: SSSD $39, and SWS $138, EMPLOYEE ENGAGEMENT SURVEY Spartanburg Water plans to conduct an Employee Engagement Survey in the second quarter of Scarlett Surveys International has submitted an all-inclusive quote of $6,930 for developing and implementing the survey for Spartanburg Water. Scarlett Surveys International most recently completed Employee Engagement Surveys for Spartanburg Water in 2003 and Management recommends approval of this professional services contract with Scarlett Surveys International for an amount not to exceed $6,930. The allocation between companies is $5,128 for SWS and $1,802 for SSSD. 6. WATER TREATMENT CHEMICALS BID Bids were received on December 15, 2011, for vendors to furnish water treatment chemicals to the water treatment facilities for the contract term March 1, 2012 February 28, The results of the bids are tabulated below.

5 Page Brenntag Southeast Duncan, SC C&S Chemicals Marietta, GA Carus Chemical Co. Peru, IL CFS Enterprises Charlotte, NC Delta Chemical Baltimore, MD Donnu Carbon Corp Hiawassee, GA DPC Enterprise Mt. Mourne, NC F2 Industries, LLC Smyrna, TN General Chemical Corporation Parsippany, NJ GEO Specialty Chemical Little Rock, AR JCI Jones Chemical Charlotte, NC Kemira Water Lawrence, KS Key Chemical, Inc. Waxhaw, NC M.L. Ball Company, Inc. Norcross, GA Mosaic - Fishhawk (formally LCI) Lithia, FL Pennco, Inc. Seally, TX Polydyne, Inc. Riceboro, GA Shannon Chemical Co. Exton, PA Southern State Chemical Savannah, GA Thatcher Company Salt Lake City, UT Univar USA, Inc. Spartanburg, SC Water Solutions by Rep in Marietta, GA #1 #2 #3 #4 #5 #6 #7 #8 #9 #10 #11 Aluminum Sulfate/ $ $ $ Chlorine/ Fluosilicic Acid/ Hexameta Phosphate/ Sodium Thiosulfate/ Gallon Polymer/ Gallon Pow dered Activated Carbon/ LB Poly Aluminum Solar Salt/ Chloride/ LB Liquid LB Purate/ Liquid LB Sulfuric Acid/ Liquid LB $ $2, $2.89 $0.833 $0.274 $0.071 $ $ $ $ $ $ $2, $2, $2, $8.535 $0.740 $ * $ ** $ $3.40 $ $0.111 $ $4.86 $0.88 $0.069 $ $0.45 *Water Treatment requires that all powdered activated carbon products be tested and prequalified prior to bidding. M. L. Ball Company did not participate in product testing, and their bid is deemed non-responsive. **Kemira Water submitted a bid on a product that did not meet minimum specifications, and their bid is deemed non-responsive.

6 Page 5 Management recommends awards to lowest responsive bidders for those products indicated on the bid tabulation summary. Funding will be provided through the annual operating funds. 7. AGREEMENTS EXECUTED BY THE GENERAL MANAGER ON BEHALF OF THE COMMISSION The following agreements have been executed on behalf of the Commission by the General Manager in accordance with the resolution adopted by the Commission on July 11, A. Lake Agreements All fees have been paid on the following lake agreements, and there are no encroachments to sign. (1) Linda A. Horne desires to replace a small, non-permanent dock at Lake Blalock. (2) Gerald H. and Bonita Landers desire to construct a dock and a soft cart path on Lake Blalock. (3) Donald and Ann Gasper desire to manage vegetation at Lake Bowen. (4) Larry Per desires to construct a hard pathway and stabilize the shoreline at Lake Bowen. (5) Thomas R. and Margaret F. Holt desire to construct a boat lift and replace a dock at Lake Bowen. (6) Linda B. Wilson desires to manage vegetation and replace a dock at Lake Bowen. (7) Ronald and Helena Facchini desire to construct a dock, a hard pathway, and a boat lift, and install irrigation at Lake Blalock. (8) Joseph Bartkowiak desires to replace a dock at Lake Bowen.

7 Page 6 8. NEGOTIATIONS AND MISCELLANEOUS ADMINISTRATIVE MATTERS