Bisan Enterprise. Trade & Industry Professional Edition. A New Dimension in Financial Management Applications

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1 Bisan Enterprise Trade & Industry Professional Edition A New Dimension in Financial Management Applications

2 Bisan Enterprise Trade & Industry Professional Edition A comprehensive modular financial management package with special customized modules providing the ultimate management solution for various vertical sectors through a multiple user Online Enterprise System. Trade & Industry Professional Edition 2

3 Bisan Systems provides a comprehensive modular financial management packages covering a wide range of Business sectors from service oriented to the large industrial establishments, with special customized modules to provide ultimate management solutions for vertical sectors such as ready mix concrete and crushers, constructions and project management, pharmaceuticals and chemical production, stones and marble industries, aluminum and glass industries, food and beverage production, whole sale trading and distribution, Mobile sales and warehouse management. General Features Drill Down Functionality: A complete drill down functionality showing all details on each transaction on every report. Filtering Capabilities: Capability to filter tables by excluding or including any criteria. Advanced Search Functionality: A unique enormously detailed search mechanism which enables search in any given database regardless of its size by searching through keywords or any other requested field. The search utilizes soundex algorithm that is especially handy for Arabic keyword searches. Multi Lingual System: A unique multi lingual implementation providing the user the option to switch between desired languages at any giving time during a session. An enhanced capability that allows entering vouchers in a certain language, and printing in another. Data Export to HTML, XML, Excel, Word: Bisan Enterprise is capable of exporting all the generated reports to XML and HTML files which can be opened by Excel or any other spread sheet or word processing software. Data Import from XML Documents: A capability of importing data from XML to the various tables in the system that saves time and effort in data entry. Check Printing: Fully user defined easy to use setup per bank account for checks dimensions and available fields for any available check format. Bank Transfer Forms: User defined HTML bank transfer forms printed directly from the payment vouchers. Trade & Industry Professional Edition 3

4 User Friendly: The system provides user friendly menus and graphics, a capability to hide, show and move columns around to customize screens per user. The menus and windows are designed in groups that deal with different cycles of accounting and management titles. The system provides consistent use of function keys and icons that are defined clearly on the menu bars. Immediate error checking and warnings are provided throughout the system. The System allows the user to open different menus and tables at the same time, to add new records, and modify existing ones without having to interrupt the transaction you are working with. Record Cloning: To accelerate the data entry transactions saving time and effort included you can clone any record available weather a file or a voucher providing a powerful feature for using any available voucher as a template rather than building a separate template per voucher. Document Attachment: Ability to attach any file type with the related record or voucher, or such as attaching purchase or expense invoices with related payment or journal voucher or attaching item picture with item file. Full Audit Trail: Every change in the system is audited on the field level, giving authorized users access to view all historical changes of any piece of data with who/what/where/and when information. Multiple Year Reporting: A full reporting capability per different periods and years allowing for multiple years reporting, overlapping years and cumulative periods. Integration: The package is fully integrated where all the data is entered through conventional vouchers entered directly on the screen. The system will eliminate the use of all paper work whereby all transactions are entered once and automatically posted to corresponding accounts and files. Segmented Accounts: According to the type of your institution whether governmental or private, manufacturing or service oriented, you could tailor segmented accounts to cope with management requirements Trade & Industry Professional Edition 4

5 Financial Management General Ledger: A flexible chart of accounts with multilevel file structure, capturing all vouchers & financial transactions providing flexible reporting capabilities for any specified period of time with detailed information, and drill down functionality. A single entry voucher system, fully integrated to maintain all of your financial entries in an accounting ledger. Accounts Receivable/Accounts Payable: Full real time integrated module with the GL, multi-currency accounts management with consolidated reports for easy accurate comprehensive view for all customers and vendors balances in addition to detailed transactions, with full analysis of your customers and suppliers activities such as aging, periodic collections, and maximum credit reports. Full Banking & Check Management: Management for multiple bank accounts and multiple currencies, full management and tracking for received and issued checks & bank transfers with full details including due dates and endorsed checks, providing an easy automated bank reconciliation processing and providing a cash flow forecast for each bank account. Check Printing & Bank Transfer Forms: Fully user defined ease to use setup per bank account for checks dimensions and available fields for any available check format; in addition to user defined HTML bank transfer forms. Fixed Assets Management: In Addition to automatic depreciation calculations, full tracking of assets locations and custody providing easy to use full control on assets inventory taking Automatic Depreciation Calculations: Fully integrated with financial reports providing detailed depreciation schedules per asset or group of assets at any period of time with management of assets, new, additions, and discarding. In addition to providing detailed managerial reports for assets related expenses. Financial Statements (Income Statement, Balance Sheet & Cash Flow Reports): Comprehensive Financial reports for any period of time including (DD-MM-YY TO DD-MM- YY), giving flexibility for cross period and multiyear reporting, in addition to providing currency translation for extracting the reports in any desired currency defined in the system. Pending Inventory Handling & Reporting: User defined properties for valuation handling and reporting of pending inventory in store issues & store receipts vouchers at time of financial reports extracting. VAT Settlement: Multi level VAT Rate definition fully integrated with vouchers, giving a fully automated calculation and management for taxable transactions providing full reporting and Vat settlement processing. Trade & Industry Professional Edition 5

6 Projects Management/Multiple Segments/ Cost Centers/Branch: Featuring unlimited number of account segments of any size, with sub ledgers giving you the flexibility of tracking transactions to the smallest detail according to the type of institution whether governmental or private, manufacturing or service oriented. Clients could tailor segmented accounts to cope with management requirements, was it per branch, department, project, cost center, fund, currency, or other. Multi-Level File Structure: Providing grouping on any set of files whether, General ledger accounts, A/R, A/P, assets, cost centers to simplify data entry and provide flexible comprehensive reporting options. Import & Item Cost Allocation Management: For accurate item cost calculation and evaluation the system provides a tool for financial management, tracking, reporting, and allocation of additional costs per shipment. Especially for imported where each additional cost such as transportation, tariffs, storage, bonded etc can be allocated to different items in the shipment by predefined set of criteria or by direct allocation per item. Multi Currency Management & Variance Calculations: Full Multi currency management with user defined currencies and currency Rates tracking, ability to use multiple currencies per voucher, with automated currency conversion & currency variance calculations vouchers allowing the management of as many currencies as needed, keeping track of account balances, customer statements and financial reports in the standard currency as well as any other defined currency. The system provides a multi-currency reporting and value translation for all available reports in the system. Production: With the Production module you can create your own production formulas for each produced item, which allows for posting the actual values of raw material used and direct labor in the production voucher, and to allocate direct and indirect factory overhead. System supplies management with comprehensive reports of produced quantities, production control and variances from theoretical values, in addition to accurate calculations of the cost of produced items and ending inventory update of finished goods on FIFO basis. Prepaid & Accrued Expenses: For accurate financial and managerial reporting Bisan enterprise provides automated calculation and management for accrued and prepaid expenses with easy to use user defined setup. Trade & Industry Professional Edition 6

7 Payroll: The system is designed in a way that supports different methods of calculating payroll. A payroll form is created to take into account the calculation method, payment period, payment type and the design of printout pay slip for each employee or group of employees. The system allows the user to create and print an individual payroll slip for each employee. The system offers easy and flexible treatment of employee advances and loans. The system deals with attendance transactions either by reading from an attendance clock or through manual entry. Accounting entry can be generated and posted to GL directly from the pay slips. Note that the employee income tax calculation supports the Palestinian National Authority laws. Sales & Marketing Management Customers: The system provides a mini CRM system with a full customer information including segmentation multiple contact persons per record, in addition to multi-level grouping fill structure for tracking and roll up reporting to parent company level. Customer Segmentation & Reporting: The system provides segments for categorizing customers to help extracting data for sectors types or any required grouping desired for managerial reporting and market analysis. Sales Performa Invoice: A document with Price quotations sent to customers keeping track to historical data and automatically integrated with sales process vouchers. double data entry and providing full traceability per item for accurate processing and control. Price Management: The system provides multiple price lists with multiple currencies with each customer or group of customers are assigned a price list. With a multi level file structure the system provides the flexibility to update all related pricelists with on entry. In addition to special deals and agreements management where each customer could be assigned a special price list with valid date per item. Sales Force Management: Full management and tracking for sales persons per sales document providing full sales analysis and reporting in addition to commission calculations based on sales and collection Sales Voucher Integration: Fully integration and workflow between all sales vouchers from proforma invoices, sales orders, store issue vouchers, and invoices. Simplifying processing and tracking quantities and prices from one document to another including partial quantities eliminating Trade & Industry Professional Edition 7

8 Handheld Devices: A state of the art online management of sales and collection transactions, where orders, invoices and receipts are processed and sent directly to the system through mobile devices. RMA Processing: In addition to credit notes the system allows tracking sales returns by quantities in accordance with refund controls defined per item with tracking, reporting and management of return reasons and the ability to link returns per sales invoice. Sales Report Data Analysis: Comprehensive analytical reporting for quantities and values in providing Data with multi currency, cross period, periodic, and comparative reports per periods, sectors, item groups and categories, areas, with detailed reports including profit per item or customer at any period. Invoice Settlement: To facilitate accurate collection & evaluation the system provides different invoice settlement options Trade & Industry Professional Edition 8

9 Supply Chain Management Multiple Warehouse Management: The system allows Unlimited number of warehouses to be defined in the system, with grouping option for multi branch inventory management and evaluation Ending Inventory Calculations: Automated real time FIFO, by serial number, standard or fixed ending inventory evaluation by item at any desired time. Taking into account branches and warehouse grouping Inventory & Location Management: The system provides the ability to assign multiple bin numbers or location per warehouse for each item with maximum, minimum, and reorder quantities for facilitate locating items, managing available quantities per shelf and easy the inventory taking process Serial/Batch Lot Tracking: Tracking of each item with the specific serial number or batch (shelf life expiry dates) for enhancing the management of items under warranty, Recalling items, or track expiry dates for perishable items; includes a complete set of reports Multiple Unit Tracking per Item: An innovative approach for item multiple unit management where each item defined could have more than one unit of measurement with automatic conversion simplifying data entry transactions and providing comprehensive reporting capabilities per any desired item unit Barcode Management: Ability to assign part numbers and barcodes per item unit for enhanced inventory management the system provides an easy user defined label printing tool print item part numbers, serial numbers, or batches as barcodes. (This feature is practical cost effective solution) Item Reporting by Weight, Volume, Package count: The system provides special reporting features for calculating weight or volume (dimensions) per shipment to compare against truck capacity Item Segmentation & Reporting: The system provides a multi level segmentation and grouping per item providing a comprehensive purchases and managerial reporting by quantities and values by items, Brands, categories, classifications etc. Count & Weight Item Management: Full count and weight management where an item is sold or purchased by unit of count, package or case while priced by weight and actual weight per unit varies. This provides an easy inventory sales and purchase processing while maintaining high level of sales and inventory control Trade & Industry Professional Edition 9

10 Count & Height, Width, Length Item Management: Full management for items sold by area or volume with unlimited dimension options for the same item such as glass, stones and marble, where the item is sold by count in different dimensions while priced by area or volume, this options provides ultimate management tool for such items by tracking only one item unit for data processing and providing summary reports by area or Volume and comprehensive reports with infinite combinations of different dimensions per item Business Intelligence & Reporting Workflow & Electronic Transaction Approval: To save time and ensure accuracy a multi-level electronic approval structure per document fully integrated with documents workflow providing a paperless fully tracked, automated and audited transaction processing based on your own set policies and procedures. Trade & Industry Professional Edition 10

11 Configuration & Setup Access Right/Security: Users are organized in a tree fashion similar to that of the company's administrative tree, and each user can be assigned specific access rights on any option, module, and functionality on the system. Advanced Security: An all-inclusive security features that only permits authorized users access in permissible, fields, and sub-fields. Buy defining criteria and rules per voucher or record field providing a high level of user access control. Station Login Security: Besides the user name and passwords an additional user defined security option for permitting specific stations to access the system this feature is extremely useful for online access. Control Dates: User defined set of controls for data entry security and control, such as maximum and minimum allowed document dates from system date. Per bank account lock date for reconciled bank statement. Data entries lock date for last audited or reporting period. This controls guarantees unintentional data entry that will affect audited or submitted reports. Internet Enabled: The system is fully written in the Java programming language which is the internet standard. It fully supports internet/intranet functions such as web publishing of reports; online multiple locations accounting, as well as business to business and business to customer interface. The system is platform independent with standard SQL Database. Document Printing Setup: User defined document printing options and assigning desired signatures (approvals) for hard copies per voucher based on criteria s and rules for fields such as voucher amount, Branch, department, supplier. Trade & Industry Professional Edition 11

12 Industry Specific Customization The Bisan Enterprise Professional Edition has a number of customized modules for specific industries that are fully integrated to accommodate for additional features, vouchers and accounting and managerial reports as per the specialized operations. Car Rental For Car rental operations, special forms and agreement are generated from within the system as well as extensive reporting for the rented and available cars: Fully integrated with Bisan Enterprise Trade and Industry Professional Edition Full management for Car rental operations workflow Special form for Car Rental Agreement Special printing for Car rental Agreement Extend agreement Car damage value Available Cars on item lookup Send agreements to invoice Ready Mix & Crushers The ready mix and crushers industry requires a special delivery note as per the nature of the operation. Weight calculations are specific and accounted for, as well as extensive reporting for the various: Fully integrated with Bisan Enterprise Trade and Industry Professional Edition Special Delivery format Truck and driver delivery costing per location/ quantity/ type of item Ready mix specification such as flow and greatest measurement Printing delivery in special format per industry (Ready mix, crushers, or other) Ability to integrate with electronic Scales Net weight calculation based on each truck weight Periodic invoicing for each project Special Reporting for project, truck, driver and customer Trade & Industry Professional Edition 12

13 Industry Specific Customization Gas Station Gas Stations operate in a unique way that includes meters management, cash and coupon sales, as well as periodic invoicing for full control of items: Fully integrated with Bisan Enterprise Trade and Industry Professional Edition Meter management Shift Management Cash Sale management Coupon and non-cash sale Periodic invoicing for non-cash sales Special Reporting for Station, meter, shift and item Point Of Sale (POS) A POS module for retail and cash sales fully integrated with the Bisan Enterprise Professional Edition that increases the efficiency of retail and counter sales: Fully integrated with Bisan Enterprise Trade and Industry Professional Edition Direct effect on inventory with sales Transactions Shifts start/end with summary report of cash at shift end One function key to print POS invoice on a Slip printer, open cash drawer and post the invoice POS invoice deal with multi-currency and calculate change amount Comparative POS hourly Sales Trade & Industry Professional Edition 13

14 Handheld Mobile Solution Bisan Enterprise Mobile Solution is a unique application developed to provide our customers with flexible, cost effective solution for the automation and management of the Sales force on the field to increase efficiency, productivity, and monitoring: Ordering System Complete Van Sales Warehouse Management Support all devices using Windows CE / Windows Mobile Blue tooth printing Support item Bar code Scanning Prefix sequence of documents for each Salesman, regardless of the device used Downloads minimum data required for high performance Online real time integration with Back office Works offline where there is no connectivity User Friendly: Easy to use, setup, & manage Route management Sales Invoices: Cash & Credit. Sales returns with reasons of return Receipt vouchers including multi-currency & checks Order taking Deliveries Count sheets Auto check items on sales orders and items actually loaded to trucks Reports : statement of accounts inventory balances real time Ability to allow bonus and discounts on sales invoices Back Office All Bisan Enterprise general features and sales reports Real time tracking of sales orders Real time collections and inventory reporting Sales person s management and tracking based on posted transactions Full transactions and documents on back office sales documents, receipt vouchers, credit notes and sales returns vouchers, warehouse deliveries Low cost investment in software and back office hardware and daily transactions running cost Error free orders and transactions 2011 Bisan Systems. All Rights Reserved. Trade & Industry Professional Edition 14