WUG How Winshuttle helped us to make accounting department employees happy. Andres Felipe Velasco Innovation Analyst, Smurfit Kappa Colombia

Transcription

1 WUG 2017 How Winshuttle helped us to make accounting department employees happy Andres Felipe Velasco Innovation Analyst, Smurfit Kappa Colombia 1

2 Agenda Introduction The Challenge The Solution Benefits, Lessons Learned & Future Plans Q&A 2

3 About Smurfit Kappa Smurfit Kappa is one of the leading providers of paperbased packaging solutions in the world, with around 45,000 employees in approximately 370 production sites across 34 countries and with an annual revenue of over 8 billion. See: 3

4 About me ANDRES FELIPE VELASCO Master of Business Administration (MBA) Bachelor of Science in Systems Engineering Linked-In: velascoandres Andres Innovation Analyst at Smurfit Kappa Colombia Working with SAP environments since 2008 Working with Smurfit Kappa since 2013 Love to do when I m not working 4

5 How Winshuttle helped us to make accounting department employees happy Abstract At Smurfit Kappa Colombia, the centralized accounting department was experiencing high stress levels and inefficient processes. In this session, we will share how we used Winshuttle to make big changes in the accounting department, improving and optimizing processes. We will focus on the two use cases of expense reports and intercompany invoices, but in the end, this story Expenses is about how Winshuttle helped us make the accounting department Reports employees happy Intercompany Invoices 5

6 Expense Reports 6

7 Expense Reports Traveler Accounting Department This But 1. looks Accounting we have pretty some simple, Department critical right? At 2. the transcribes What problems end happens you the will here if same spend we have more information many time and travelers? 3 money times Validation Template Tx. F-43 Tx. F-52 7

8 Expense Reports with Traveler Accounting Department This looks Accounting pretty It is simple, department!!! right? transcribes Do What not happens worry. the information Winshuttle if we have of can You the process many don t need bills just 1 travelers? or one more people time for You expense records will save reporting time minutes and process money Validation Template Tx. F-43 Tx. F-52 8

9 Let me show you Expenses Reports 9

10 Data Quality KPIs Before 4 People dedicated to expense reporting process 100% time 3 days to complete the process and compensate the employee 20% of total processed records were erroneous. (Manual typing) People were not happy because of repetitive and manual work After Now, the trainee can handle the whole process Your expense report will be ready the same day or the next business day Errors by manual typing were reduced to 0,5% of total processed records Now, we have happy people and users because the process is simple and automatic. 10

11 Intercompany Invoices 11

12 Intercompany Invoices We have many companies of a economic group in the same SAP Database 1. We Many have intercomapny some criticals sales invoices 2. Manual Conclusion: problems take transcription towe much here had time a to slow SAP to = High and process unreliable probability themprocess of error Intercompany Sales Invoices (Sellers) Accounting Department (Buyer) Manual Transcription to SAP Tx FB60 12

13 Intercompany Invoices + Winshuttle Transaction creates all FI documents related to Sales invoices (Tx FB60) This looks Thanks pretty toitwinshuttle is simple,!!! right? we eliminated At Winshuttle creates the FI documents And the the end, transcribing most we very have important, fast a for errors fast usnow and we reliable have happy process users Winshuttle Query generates all Intercompany Sales Invoices to a consolidated Excel File A Macro read the virtual sales invoices and creates Winshuttle Transaction template 13

14 Let me show you 14

15 Data Quality KPIs Before 18% 2 People dedicated to intercompany sales invoice process 100% time 3 days to complete the process at the end of the month 18% of total processed records were erroneous. (Manual typing) People were not happy because of repetitive and manual work After 0% Now, 1 person can handle the whole process with 30% of time We generate Winshuttle Query report and the same day all FI documents are created Errors by manual typing were reduced to 0% of total processed records Now, we have happy people and users because the process is simple and automatic. 15

16 Winshuttle and Smurfit Kappa PM, 47, 25% SD, 14, 7% Basis, 5, 3% 185 Winshuttle Scripts developed per SAP Module FI, 59, 32% Basis FI HCM MM PM MM, 44, 24% HCM, 16, 9% SD 16

17 Lessons learned Winshuttle helps you serve the users instantly VB programmer is cheaper than ABAP programmer Winshuttle let you develop solutions in minutes. Abap programmer needs days. Just with a conditional and a loop, you can make solutions to almost any data loading need of your user Winshuttle is totally safe. We have 185 scripts and 0 access or permissions errors in SAP You will save money. Now, we do not pay for any data upload program on any SAP project 17

18 Some Useful Tips You can automate the management of customer and supplier master data All PM module master data transactions can be automated. You can read master data with Winshuttle Query, make changes and upgrade again with Transaction Winshuttle lets you use excel Fx and VB macros, so you can use you current excel files to fill Winshuttle templates easy All MM module master data can be managed by Winshuttle. Material creation, modification, elimination, can be easily managed from excel, saving time Forget about updating price lists in SAP. Just make the necessary changes and update the new prices immediately 18

19 How Winshuttle has helped us Automation of processes that made no sense to do them manually 19

20 How Winshuttle has helped us To make better use of our Human Talent 20

21 How Winshuttle has helped us To Eliminate Paradigms 21

22 How Winshuttle has helped us Let our imagination fly 22

23 How Winshuttle has helped us To make users Happy 23

24 Thank you Remember to complete your session evaluation! 24

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