Condeco Desk Booking Software. room booking solution on the

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1 Condeco Desk Booking Software Condeco A flexible Meeting workspace Room Booking solution - for The a most mobile comprehensive room booking solution on the workforce market

2 Condeco Desk Booking is a user-friendly, webbased application that enables you to book desks, managing bookings and finding colleagues. The software helps you to understand desk usage, facilitate desk sharing schemes and develop new ways of working to accomodate an increasingly mobile workforce. With Condeco Desk Booking Software, complemented by Condeco Desk Screens and Condeco Kiosk, you can create a more flexible, cost-effective and energy efficient workplace.

3 Reduce your real estate costs 50% occupied Typically workstations in many organisations are occupied as low as 50 percent of the time With office space accounting for the second highest operational cost after salaries, the potential for savings by maximising underused workspace is substantial. Condeco Desk Booking Software gives you the tools to operate a more sustainable and collaborative workplace, as well as generate significant cost savings. The simple but effective software gives your staff a central, web-based application from where they can book a desk directly from a floorplan. The Condeco mobile app lets them manage bookings on the move. And the comprehensive reporting feature helps you to understand your workspace better by highlighting user behaviour and areas of low usage. This also enables you to be more agile in workspace planning by changing desks and creating project teams. A comprehensive solution Condeco Desk Booking can be used with Condeco Sense for deeper insight on desk usage. While Condeco mobile app (on the go), kiosk (on arrival) and desk screens (at their chosen desk) can provide greater booking control for your staff.

4 Key Benefits Manage your workspace better With its comprehensive reporting feature, Condeco Desk Booking Software provides data on how often desks are booked and if the desk was actually used. Once you have identified areas of low usage, you can introduce desk sharing schemes and identify working groups to optimise available space and create a more collaborative work environment. Book a desk anywhere, anytime Condeco Mobile Desk Booking is our mobile desk booking app for IOS, Windows, BB and Android smartphones, making it easy to book and manage your desk booking on the move. This creates greater flexibility for an increasingly mobile workforce. Reduce your carbon footprint By raising the usage of your workspace, our desk booking solution can help to reduce your company s energy bill, translating into significant ROI. The reduction in energy usage can also support your corporate responsibility program. Develop flexible ways of working With Condeco Desk Booking you can set up desk groups (for example - hot desks, fixed desks or flexible desks) based on usage data from Condeco Desk Booking and Condeco Sense. As well as offering traditional hot desk or shared desk bookings, Condeco fixed desk feature allows staff to release their fixed desk when on holiday or out of the office for others to use.

5 Key features Interactive floor plans Bookings can be made on interactive floor plans that show available and booked spaces. Continuously optimise your seating scheme by uploading floor plans and updating desk configurations. Find a colleague A search function allows you to easily find colleagues working in the same group and book a desk near by. This fosters a more collaborative work environment. Comprehensive reporting Provides you with clear and accurate data of desk usage, bookings and user behaviour. This helps you to manage your resources more effectively and optimise the use of your workspace. Flexible desk booking An easy to use desk search lets you book for the same day or up to two weeks in advance.

6 Web-based software Condeco Desk Booking Software runs on a single server and is available to everyone throughout your organisation. A web-based solution has limited impact on your IT network and can be centrally accessed, globally. Set up groups and desk attributes Easily create groups and desk attributes that help users to quickly identify desks for their specific needs, both via the desk search and floor plan. A complete desk booking solution Condeco desk booking integrates seamlessly with Condeco Desk Booking Touch Screens and Condeco Desk Booking Kiosk. Our desk screens help you to find and book an available desk on the floor. While our interactive kiosk provides wayfinding and desk booking. We also recommend using Condeco Sense as a starting point to measure and understand your desk usage and office space.

7 Condeco desk screens Condeco Desk Booking Touch Screens are a great way to create a flexible work environment where your staff can book workstations when and where they need them. The 4.3 touch screens are easily mounted to any workstation, providing an instant desk booking and check in facility. Built in LED lights make it easy for your staff to quickly identify available desks, saving valuable time in the work day. Condeco are the only company to offer built-in RFID readers as standard in our devices. This allows your staff to check in or book a desk on screen both quickly and securely using their RFID access card or PIN code. Our desk screens allow you to collect valuable usage data and booking information. And with real-time reporting, you are provided with a clear overview of how your workspace is being used. This helps you to make informed decisions about how to maximise your workspace and meet the needs of an increasingly mobile and flexible workforce.

8 Key features 4.3 VGA colour LCD display 600 x 480 screen resolution Clear and visible signage Red and green lights on the device let your staff easily identify if a desk is occupied or available. This way they don t have to guess if someone is at a desk or has gone for a coffee. The user s name is also displayed on screen, making it easy for staff to quickly find a desk or colleague. Instant book and check in from the desk screen Touch-screen Your staff can book or check into a desk using their PIN or RFID access card. If they don t check in within a set timeframe, the screen can be set up to automatically release the desk for others to book. This helps you to manage no-shows.

9 About Condeco We are the leading provider of integrated meeting room booking, desk booking and space utilisation technologies. Our robust software and exceptionally designed hardware is the most feature-rich and versatile on the market. It powers your business to change the way you work and manage your real estate more effectively. Our complementary product suite is designed to provide a seamless experience; with technology and insight informing one another to help you understand and change the way you work. We are uniquely positioned to provide clients with an end-to-end solution. Our integrated departments encompass research and development, innovative software and hardware design through to delivery, support and upgrade. Who we work with Today, we work with over 400 companies, including some of the largest blue chip organisations worldwide. We have offices across, America, Asia, Australia, Europe and the Middle East as well as strategic partners across the world.

10 Contacts Europe 8th Floor Exchange Tower 2 Harbour Exchange Square London E14 9GE United Kingdom Tel +44 (0) europe@condecosoftware.com Americas 370 Lexington Avenue Suite 1409 New York NY USA Tel americas@condecosoftware.com Asia 703 Vatika City Point Sector 25 MG Road Gurgaon India Tel asia@condecosoftware.com Australia & New Zealand Level 2 10 Bond Street Sydney NSW 2000 Australia Tel +61 (0) anz@condecosoftware.com Middle East Almas Tower, 49th Floor, JLT P.O. Box Dubai United Arab Emirates Tel middleeast@condecosoftware.com South Africa 45 Wessel Road Rivonia 2128 Johannesburg South Africa Tel +27 (0) africa@condecosoftware.com Learn more about the full range of Condeco meeting room and desk booking solutions at