Human Capital Management: Job Aid

Transcription

1 Human Capital Management: Jb Aid Cnsideratins Befre Implementing My Leave This dcument cntains infrmatin abut My Leave, the university s time-keeping system, and hw it integrates with HCM. Fr mre detailed infrmatin abut My Leave, refer t the fllwing guides: My Leave Basics: Setting Preferences and Entering Time Step-by-Step Guide cntains prcedures fr all users t define their regular wrk schedule, enter time, and submit requests fr leave. My Leave fr Supervisrs Step-by-Step Guide cntains prcedures fr apprving timesheets, apprving leave requests, and assigning r updating a prxy t perfrm apprvals n yur behalf. My Leave fr HCM Cmmunity Members Step-by-Step Guide cntains prcedures fr entering time n behalf f an emplyee, assigning a prxy n behalf f a supervisr, lading timesheets, and running reprts and queries. What is My Leave? My Leave is a time-keeping system available t all departments and t all fur campuses. All university emplyees can access My Leave thrugh the emplyee prtal ( My Leave prvides the fllwing features: Tracks all types f emplyees leave: Mnthly salaried exempt, nn-exempt emplyees and faculty Bi-weekly - hurly student and temprary emplyees Bi-weekly - salaried emplyees Essential Services Emplyees Displays leave balances Prvides a built-in apprval wrkflw fr supervisrs My Leave and HCM Integratin My Leave is integrated with HCM Psitin data, Jb data, and CU Time. When changes are made in Psitin and Jb, they are autmatically reflected in My Leave. The fllwing fields frm Psitin data feed t an emplyee s Jb Infrmatin, and then t My Leave: Reprts t (psitin number) The persn in this psitin apprves timesheets and leave requests fr the emplyee in My Leave. Standard Hurs Used by My Leave t calculate earnings cded as Additinal Time Straight (ATS), Additinal Regular Hurs (XRG), Overtime (OTM), and Cmpensatry Earned (CME) fr nn-exempt emplyees. FLSA Status Exempt r nn-exempt fr vertime calculatins. 1 hcm_jaid-my-leave-cnsideratins-befre-implementatin.dcx

2 Jb infrmatin cmes frm the psitin, except fr Pay Grup and Emplyee Type (Hurly/Salaried). These values cme frm Jb Data and are fed t My Leave. Nte: If Psitin data and Jb data d nt agree, the Update Incumbents ptin was nt selected in Psitin data when an update was made. This can be crrected by creating a psitin change with the Update Incumbents ptin selected. Refer t Updating a Psitin Step-by-Step Guide fr mre infrmatin. 2 hcm_jaid-my-leave-cnsideratins-befre-implementatin.dcx

3 Essential Services Emplyees Essential Services Emplyees are defined in the Nn-Persn Prfile under Additinal Duties. Vacatin and sick hurs add t the wrk hurs in the week fr these emplyees, and vertime is paid when the sum f all hurs, including vacatin and sick time, is ver 40 fr the standard week. The Essential Services Emplyee checkbx will be selected in My Leave n the Timesheet view if the emplyee is set up crrectly. In the CU HCM User WrkCenter, there is a query fr all Essential Services designees. Timesheet View My Leave Nn Persn Prfile Essential Services Emplyee 3 hcm_jaid-my-leave-cnsideratins-befre-implementatin.dcx

4 Reviewing Yur Department befre Implementing My Leave Befre yu start yur department n My Leave, review yur department set up fr all required fields in My Leave using the Dept Persnnel & Org Rster reprt. T lcate the reprt: 1. Frm the HCM Cmmunity Users dashbard, select the HCM WrkCenter tile. 2. Click the Resurces tab. 3. Scrll thrugh the HCM Queries and select Click here fr ALL. 4. Click the query name, Dept Persnnel & Org Rster. 5. Type yur Dept ID and click View Results. This reprts lists all yur emplyees pay grup, FLSA status, recrd number, psitin number, reprts t and supervisr name and emplyee ID. Yu shuld regularly run this reprt t review yur emplyee s infrmatin. All f yur emplyees shuld have a reprts t supervisr fr the apprval prcess. If the reprts t psitin is vacant, r the supervisr in that psitin has terminated r transferred, the timesheets will self-apprve. 4 hcm_jaid-my-leave-cnsideratins-befre-implementatin.dcx

5 Additinal reprts are available fr departments that use My Leave: My Leave Timesheet Detail This reprt can be run based n emplyee r department and returns detailed infrmatin including weekly vertime (OTM) and additinal time at straight (ATS) calculatins. My Leave Timesheets Returns infrmatin abut the status f timesheets, including apprval and whether psted t CU Time. My Leave Timesheet Summary Summarizes the infrmatin n the My Leave timesheets, including vacatin, sick leave, vertime and additinal time straight. The reprt can be run by department r emplyee ID. My Leave Timesheets Nt Submitted Displays a listing f active emplyees wh have nt submitted timesheets. 5 hcm_jaid-my-leave-cnsideratins-befre-implementatin.dcx