Executive Dashboard Setup Guidelines

Transcription

1 Executive Dashboard Setup Guidelines Page 1 of 6

2 Company/Office Level Analysis Executive Dashboard Tools to Run Your Business Reports Accounting runs selected reports and posts them to Executive Links on the Executive Dashboard (tab) in Webvantage when the reports are ready to be viewed. It is important that accounting control this process so that the financial month is closed before reports are viewed. o General Ledger Financial Statements (Advantage) You create your own formats. o Service Fee Analysis (Advantage) Compares fees billed to time posted to determine if fees are set properly. o Client PL Report at Group Level (Adassist). These will tie to the GL Financial Statements for the same levels. There are several to choose from but the detail version with overhead allocation is a popular one. Desktop Objects (Agency Builder) Accounting sets the default posting periods in Agency Builder Maintenance so that the periods being viewed match the reports posted in Agency Links. o Executive Links Accounting uploads financial and other reports for viewing and collaboration. o Gross Income Graph and Chart Two different formats are available that visually indicate if you are reaching your financial goals for gross income and other key metrics. o Current Ratio Chart and graph visually display current ratio status as compared to your goals. o Direct Expense Alert Based on a limit you set, this object displays out of pocket expenses that are not being billed (that you incurred) because they are either marked non billable or have been written off. Page 2 of 6

3 Desktop Objects (Financial) These are not period sensitive and are based on real time balance sheet entries. Data displayed is based on up to the minute transactions. o Client Aging Includes drill down to details and other features. o Cash Balance Current cash balance in all accounts. o AR Cash Forecast Forecasts cash receipts by month based on open invoices and the client's actual payment history for the past two years. o Billing Trends Compares total billing this year to last year. Page 3 of 6

4 Client or Product Level Analysis Client PL Reports (Adassist) These areas includes a variety of reports and all the information you need to analyze client level profitability and details that make up the general financial statements. For further details and to explain the client level reports, print the Job Profitability (which can be grouped by Campaign or other levels) and Employee Management Reports noted below. Campaign Level Job Profitability Report v8 (Adassist) is the best campaign report to use to compare production job results and profitability to the total campaign (grouped by campaign). Job Level Job Profitability Reports (Adassist) This area includes a variety of reports and all the information you need to analyze job level profitability. Summary and detail formats are available. Employee Level Employee Time Management Reports (Advantage) These reports contain information on two key categories; productivity and realization (billability) by employee/client. There are dozens of other reports but these two contain the information most requested and commonly used to analyze how productive individuals are and how billable the time is. Employee Productivity and Realization Dashboards (Webvantage) These dashboards provide an interactive view of the same information found in the Employee Time Management Reports, and more. Agency leaders can review employee productivity and realization information real time by month or by year without running a single report. With the ability to drill down to details, these Dashboards provide the ability to analyze at a summary and detail level data without running and comparing multiple reports. Page 4 of 6

5 Employee Productivity Goal vs. Actual in Various Categories Employee Productivity Breakdown of Hours (Non Direct and Direct Client, Agency, New Business) Page 5 of 6

6 Employee Realization (Billed) Hours Comparison to Standards and Goals in Various Categories Employee Realization Breakdown of Direct Time (Billable, Write Off, Non Billable, Average Hourly Rate, etc.) Page 6 of 6