1 About Deskera ERP 9. 2 Getting Started with Deskera ERP 10

Size: px
Start display at page:

Download "1 About Deskera ERP 9. 2 Getting Started with Deskera ERP 10"

Transcription

1

2 Table of Contents 1 About Deskera ERP 9 2 Getting Started with Deskera ERP Basic Settings Create Users Manage Application Access Configure Company Settings Import Users Deskera Accounting Settings Deskera Accounting Dashboard Define User Roles and Permissions Track User Activities Set up Profile Details Change Password Getting Started with the Wizard Import data for Chart of Accounts, Customer and Vendor Master Setting up Currency Exchange 30 3 System Account Preferences Profile Settings Active Date Range Alert Configuration 47 4 Masters Salesmen / Agents Chart of Accounts Customers / Vendors Customers Vendors Customers Grouping 53

3 4.3.4 Vendors Grouping Inventory Masters Products Grouping Special Rates - Customers Special Rates - Vendors Cost Centers Price List - Band Dashboard Add Price List - Band Customer Management / Sales Invoice Vendor Management / Purchase Invoice Price List - Volume Discount Add Price List Volume Default Discount / Customer Invoice Invoice Terms Sales Purchase GST Codes Custom Fields Document Designer Master Configuration Profit & Loss Layout Balance Sheet Layout Cash Flow Statement Layout Approval Rules Multi-Level Approval Rules Consignment Request Approval QA Approval Inventory Set Up Add Warehouse Add Locations Add Row Add Rack Add Bin Add Departments 91

4 4.17 Package Master Customer Warehouses Master 92 5 General Ledger, Cash, Bank Make Payment Make Payment to Vendors Make Payment to Customers Make Payment against GL Code Receive Payment Journal Entry Bank Reconciliation Reports Cash Book Report Bank Book Report Journal Book General Ledger Trial Balance Profit and Loss Account Balance Sheet Cash Flow Statement Ratio Analysis Report Bank Book Summary Monthly Trading and Profit/Loss Monthly Balance Sheet Accounts Receivable - Sales Entry Proforma Invoice/ Quotation Sales Order Contract Sales D/O Sales Invoice Recurring Sales Invoice Sales Return Customer Receipt Customer Payment Customer Debit Note Customer Credit Note 128

5 Credit Note against Sales Invoice Write-off Amount Due as Adjustment Write-off Advance Payment as Adjustment Reports Sales Registers Miscellaneous Reports Customer Revenue Monthly Revenue Sales Replacement Report Sales Maintenance Report Credit Note Registers Receipt Registers Debit Note Registers Payment Registers Aged Receivables Written Off Sales Invoice Report Written Off Receipt Report Accounts Payable - Purchases Entry Indent/Requisition Request For Quotation Purchase Inward Quotation Purchase Order Purchase D/O (GRN) Purchase Invoice Purchase Return Vendor Receipt Vendor Payment Vendor Debit Note Vendor Credit Note Party Journal Adjustments of Documents Reports Purchase Registers Receipt Registers Payment Registers Aged Payables Assets 180

6 8.1 Entry Asset Groups Create Asset Purchase Requisition Create Asset RFQ Create Asset Vendor Quotation Create Asset Purchase Order Create Asset Purchase Invoice Create Asset Disposal Invoice Create Asset Goods Receipt Create Asset Delivery Order Create Asset Purchase Return Create Asset Sales Return Generate Asset Depreciation Unpost Asset Depreciation Create Asset Maintenance Schedule Update Asset Maintenance Schedule Reports Asset Groups Asset Details Report Asset Depreciation Details Report Asset Purchase Requisition List Asset RFQ List Asset Vendor Quotation List Asset Purchase Order List Asset Acquired Invoice List Asset Disposal Invoice List Asset Receipt List Asset Delivery List Asset Purchase Return List Asset Sales Return List Asset Maintenance Schedules Report Inventory Management Enable Inventory Integration Entry Stock Adjustment Stock Request Stock Issue Inter Store Stock Transfer Inter Location Stock Transfer Reports 213

7 9.3.1 Stock Ageing Stock Valuation Report Stock Report Stock Availability by Warehouse Batchwise Stock Tracking Datewise Stock Tracking Datewise Batch Stock Tracking Material In/Out Register Stock Movement Register Stock Movement Report with Advance Search Inter Store Transfer Details Stock Adjustment Register Inter Location Transfer Details Reorder Level Report Stock Ledger Report Stock Status Report Stock Valuation Summary Report Lease Management Entry Create Lease Quotation Create Lease Order Create Contract Create Lease Delivery Order Create Lease Invoice Create Lease Returns Reports Lease Quotation Report Lease Order Report Contract Register Lease Delivery Order Report Lease Invoice List Lease Returns List Product Replacement Report Product Maintenance Report Consignment Stock - Sales Entry Create Consignment Request Create Consignment Delivery Order 237

8 Create Consignment Invoice Create Consignment Return QA Approval Reports Consignment Request Report Consignment Delivery Order Report Consignment Sales Invoice List Consignment Return List Stock - Request on Loan Report Consignment Stock - Purchase Entry Create Vendor Consignment Request Create Consignment Goods Receipt Order Create Consignment Purchase Invoice Create Consignment Purchase Return Reports Vendor Consignment Request Report Consignment Goods Receipt Order Report Consignment Purchase Invoice List Consignment Purchase Return Report Statutory Reports GST IRAS Audit File Tax Report Miscellaneous Payment Method Payment Term Unit of Measure UOM Schema Taxes Customize Template Logo 262

9 14.7 Customize PDF Template Document Templates Account Revaluation IBG Cheque Layout Setup Set WIP and CP Accounts Data 268

10 1 About Deskera ERP Deskera ERP User Manual Deskera ERP is an intuitive, easy to use financial management software that facilitates the recording and processing of all financial transactions within your organization. Streamline your operations and get realtime visibility to make quick decisions using Deskera ERP. Getting Started with Deskera ERP System Masters General Ledger, Cash, Bank Accounts Receivable - Sales Accounts Payable - Purchases Assets Inventory Management Lease Management Consignment Stock - Sales Consignment Stock - Purchase Statutory Miscellaneous 10 of 269

11 2 Getting Started with Deskera ERP In this section Basic Settings Create Users Manage Application Access Configure Company Settings Import Users Deskera Accounting Settings Deskera Accounting Dashboard Define User Roles and Permissions Track User Activities Set up Profile Details Change Password Getting Started with the Wizard Import data for Chart of Accounts, Customer and Vendor Master Setting up Currency Exchange 2.1 Basic Settings Login to your Deskera account with the username and password configured by you during sign up, via apps. deskera.com/a/<your domain name>. The login takes you to the Deskera Apps Dashboard that will grant access to your subscribed Deskera Applications, User and Company Settings, the Issue Tracker, as well as Subscription Details. For more information, please visit of 269

12 2.1.1 Create Users Follow the steps given below to create users in Deskera: Click on Administration under Quick Links from the Deskera Apps Dashboard. A new screen with 2 tabs for User Administration and Company Administration is displayed. Click on User Administration tab to access the details related to the new and existing users. Click on User Management and create new users and assign roles and permissions for different Deskera Applications by clicking on Create User. 12 of 269

13 2.1.2 Manage Application Access You can assign/un-assign user access to Deskera Applications, and also assign corresponding roles for selected Deskera Applications. This can be done by following the steps listed below: Click on Administration under Quick Links from Deskera Apps Dashboard. A new screen with 2 tabs for User Administration and Company Administration is displayed. Click on User Administration tab to access the details related to the new and existing users. Click on Manage Application Access to grant accessibility permissions to the users of 269

14 2.1.3 Configure Company Settings This feature allows you to configure your Company Settings such as uploading Company logo, Contact Address, and Country Time zone among others. Company Settings can be configured by following the steps listed below: Click on Administration under Quick Links from Deskera Apps Dashboard. A new screen with 2 tabs for User Administration and Company Administration is displayed. Click on Company Administration tab to configure settings for your company. Upload a logo for your company, enter company details as well as contact information. You can also select a time zone and base currency to be used as the default settings in all Deskera Applications. Click Update to save your preferences. 14 of 269

15 2.1.4 Import Users This feature allows you to import user data from your computer in CSV file by following the steps listed below: Click on Administration under Quick Links from Deskera Apps Dashboard. A new screen with 2 tabs for User Administration and Company Administration is displayed. Under User Administration, click on Import Users drop down. Import from CSV File option will appear. Click on it. Import File pop up will open. Select file via Browse option. Select the date format used in the CSV file from drop down given. Click on Import of 269

16 2.2 Deskera Accounting Settings Click on Deskera Accounting under Apps on the Deskera Apps Dashboard to land on the ERP Dashboard. You can also login to your Deskera ERP account with the username and password configured by you during sign up via accounting.deskera.com/a/<your domain name> Deskera Accounting Dashboard Deskera Accounting provides a highly intuitive dashboard with process workflows and guides to enable you to easily understand the major processes in Deskera Accounting Software. 16 of 269

17 2.2.2 Define User Roles and Permissions Assign roles such as Company Administrator, Company user or Accountant to the users of the system for easily configuring access settings based on their designation and work function. Easily assign user permissions to view, manage, delete, archive and import/export accounting modules such as Purchase Management, Sales and Billing Management, Financial reports etc. Follow the steps listed below: Click the Administration button on the right corner of the top toolbar. A list of drop downs will open. Choose User Administration from the drop down. User Administration window, with list of system users, will open. Select a user and click on Assign Permissions. Roles and Permissions pop up will open. Select a role for the user and assign or un-assign permission to access modules by checking or unchecking corresponding boxes. Click Apply to save changes of 269

18 18 of 269

19 2.2.3 Track User Activities Easily monitor user activities in the system using the Audit Trail feature, which provides an Audit Log of parameters such as activity, user IP, username, timestamp of all user activities. Use filters related to different modules to easily search activities related to accounts, campaigns, leads and more. The search-asyou-type functionality allows you to quickly search through Audit Trail records. Follow the steps listed below: Click the Administration button on the right corner of the top toolbar. A list of drop downs will open. Choose Audit Trail from the drop down. Audit Trail window with all user activities will open. Search user activities by Transaction, User Name or Date Range of 269

20 2.2.4 Set up Profile Details You can update the details of your Deskera accounting profile, including the id and contact details via the My Account link present on the top left corner of your Deskera Accounting Dashboard. Follow the steps listed below: Click My Account button present on the top left corner of the Deskera Accounting Dashboard. Update Profile pop up will open. Edit details and click Update. 20 of 269

21 2.2.5 Change Password Maintain account privacy by regularly changing the password so that unauthorized persons do not gain access to your Deskera ERP account. Follow the steps listed below: Click the Change Password button present on the top left corner of the Deskera Accounting Dashboard. Change Password pop up will open. Enter current and new password and click Save of 269

22 2.3 Getting Started with the Wizard Once you log into the Deskera account, a welcome window opens up and asks questions. The Getting Started Wizard helps you to configure all accounting setting in one go. It covers settings for Industry, Chart of Accounts, Currency, and Inventory among others. After setting all settings, click on Finish. However, if you are unsure about the setting you want, you may choose to skip the wizard. In this case, the application will take up the default settings. 22 of 269

23 23 of 269

24 24 of 269

25 25 of 269

26 26 of 269

27 27 of 269

28 2.4 Import data for Chart of Accounts, Customer and Vendor Master You can easily import data from other systems in to the Deskera Accounting. This functionality is present for Customers, Vendors, and Chart of Accounts modules. Follow the steps listed below: Click on either Customer Management, Vendor Management, or Chart of Accounts module on the dashboard as required. Inside the Customer / Vendor / Chart of Accounts module, click on the Import button on the lower toolbar. There are two options available for Import Import CSV File or Import XLS File. Follow the Import Wizard. Click Import Log under the Administration drop down on the right corner of the top toolbar, to view records of data that is imported successfully or unsuccessfully. 28 of 269

29 29 of 269

30 2.5 Setting up Currency Exchange For maintaining company accounts, a default currency is set in which Balance Sheet, Trading and P&L Sheet, Ledger, Trial Balance and Journal Entry Report are made. This default currency for a company is called Home Currency. In Deskera Accounting, you also have the option to set different currencies while creating new customers and vendors. All the transactions are automatically updated, when a new currency exchange rate is set. Follow the steps listed below: Under the left hand side Menu bar of the dashboard, click on the Masters tab. From the list of drop downs, click on Currency Rates. A new Currency Exchange window will open. Select an Exchange Rate and view / edit it by double clicking on the sections. After setting new exchange rate, click on Save and Close to save it. Select an exchange rate and click View History to view the history of the selected exchange rate. 30 of 269

31 Configure currency preferences for each of your vendor and customer, during vendor / customer creation. Configure the default currency in which all company records for the vendor / customer will be maintained of 269

32 Generate sales or purchasing transaction receipts according to the saved currency preferences for your customers or vendors. 32 of 269

33 3 System Set-up Account Preferences as per your organization's requirements. Define settings for different Deskera ERP modules and configure your company's account settings. In this section Account Preferences Profile Settings Active Date Range Alert Configuration 3.1 Account Preferences You can maintain general settings for your organization such as Financial Year Settings, Account Settings, Automatic Number Settings, Settings, Inventory Settings and more. Follow the steps listed below to manage general settings of your organization: Under the left side Menu bar of the dashboard, click on the System tab. Preferences and Configuration drop down will open. Expand the Preferences tab and from the list of drop downs, click on System Controls. A new Account Preferences window will open. Configure account settings as per your requirement. Scroll down to view and configure more settings. Click the Save button at the bottom left to update account preferences of 269

34 34 of 269

35 35 of 269

36 36 of 269

37 37 of 269

38 38 of 269

39 39 of 269

40 40 of 269

41 41 of 269

42 42 of 269

43 43 of 269

44 44 of 269

45 3.2 Profile Settings This feature allows you to update profile of the user. Follow the steps listed below: Under the left side Menu bar of the dashboard, click on the System tab. Preferences and Configuration drop down will open. Expand the Preferences tab and from the list of drop downs, click on Profile Settings. A new Update Profile pop-up will open. Fill in all the updated details and click Update to save the changes of 269

46 3.3 Active Date Range Set up an Active Date Range to define a time period during which transactions can be added, edited or modified or deleted from the system. When an Active Date Range is set, system transactions can be carried out only within the defined date range. Follow the steps listed below to set the Active Date Range: Under the left side Menu bar of the dashboard, click on the System tab. Preferences and Configuration drop down will open. Expand the Preferences tab and from the list of drop downs, click on Active Date Range. A new System-Preferences-Active Date Range pop up will open. Enter the date range and click Save. 46 of 269

47 3.4 Alert Configuration Alert configuration helps you to define mail notification for various modules. It also helps in setting users to whom you want to send a copy by following the steps listed below: Under the left side Menu bar of the dashboard, click on the System tab. Preferences and Configuration drop down will open. Expand the Configuration tab and from the list of drop downs, click on Alert Configuration. A new Set Mail Notification window, with list of already present notifications, will open. Click on New to add a new mail notification, enter details and click Submit. To update any existing alert, select the alert and click on Update Rule of 269

48 4 Masters Deskera ERP User Manual Under Masters, you can define settings for your Customers, Vendors, Products, Price Lists, Special rates (Customer/ Vendor) and many more. In this section Salesmen / Agents Chart of Accounts Customers / Vendors Customers Vendors Customers Grouping Vendors Grouping Inventory Masters Products Grouping Special Rates - Customers Special Rates - Vendors Cost Centers Price List - Band Dashboard Add Price List - Band Customer Management / Sales Invoice Vendor Management / Purchase Invoice Price List - Volume Discount Add Price List Volume Default Discount / Customer Invoice Invoice Terms Sales Purchase GST Codes Custom Fields Document Designer Master Configuration Profit & Loss Layout Balance Sheet Layout 48 of 269

49 Cash Flow Statement Layout Approval Rules Multi-Level Approval Rules Consignment Request Approval QA Approval Inventory Set Up Add Warehouse Add Locations Add Row Add Rack Add Bin Add Departments Package Master Customer Warehouses Master 4.1 Salesmen / Agents You can define settings for salesmen/agents, by following the steps mentioned below: Under the left side Menu bar of the dashboard, click on the Masters tab. From the list of drop downs, click on Salesmen / Agents. A new Master Configuration window will open. Click on the Master Item Menu button on the top right side of the window. From the list of drop downs, click Add Master Item. A Sales Person pop up will open. Fill in all the details and click on Save of 269

50 4.2 Chart of Accounts Chart of Accounts is the master group of accounts which maps all the accounts in the system. A new account can be added and existing ones can be edited or deleted by following the steps listed below: Under the left side Menu bar of the dashboard, click on the Masters tab. From the list of drop downs, click on Chart of Accounts. A new Chart of Accounts window will open. Click Add New Account to add a new account. Chart of Accounts pop up will open. Fill in all details and click Save. Select an existing account and click Edit Account to modify and Delete to delete account. Select an existing account and click Activate/Deactive to activate or deactivate the account. 50 of 269

51 4.3 Customers / Vendors Customers Add a new customer or edit/delete details of an existing customer by following the steps listed below: Under the left side Menu bar of the dashboard, click on the Masters tab. From the list of drop downs, expand the Customers / Vendors tab of 269

52 From the drop down that is shown, click on Customers. A new Accounts Receivable window will open. Under Customer List tab, click on Manage Customer. From the drop down, click on Add New Customer. Create Customer window will open. Fill in all the mandatory details and click on Save. Select an existing customer and click Edit Customer or Delete Customer under Manage Customers, to modify customer details Vendors Add a new vendor or modify/delete details of an existing vendor by following the steps listed below: Under the left side Menu bar of the dashboard, click on the Masters tab. From the list of drop downs, expand the Customers / Vendors tab. 52 of 269

53 From the drop down that is shown, click on Vendors. A new Accounts Payable window will open. Under Vendor List tab, click on Manage Vendor. From the drop down, click on Add New Vendor. Create Vendor window will open. Fill in all the mandatory details and click on Save. Select an existing Vendor and click Edit Vendor or Delete Vendor under Manage Vendors, to modify vendor details Customers Grouping You can group customers into different categories for an easy classification function. First you have to create a customer category as per need then group your customers into the categories made. Follow the steps mentioned below: 53 of 269

54 Create a new Customer Category Under the left side Menu bar of the dashboard, click on the Masters tab. From the drop-down list, click on Master Configuration. You can also directly land on the Master Configuration page by clicking Master Configuration under the Administration button, on the right corner of the top toolbar. A new Master Configuration window will open. Under Master Group, scroll down to Customer Category. Click the Master Item Menu button, and from the drop down click on Add Master Item. A new Customer Category pop up will open. Enter details and click Save. Group Customers Under the left side Menu bar of the dashboard, click on the Masters tab. 54 of 269

55 From the list of drop downs, expand the Customers / Vendors tab. From the drop down that is shown, click on Customers Grouping. A new Customer List by Category window will open. Click Edit Customer Category, a new Edit Customer Category pop up will open. Enter Customer Name and Customer Category and click Save Vendors Grouping You can group vendors into different categories for an easy classification function. First you have to create a vendor category as per need, then group your vendors into the categories made. Follow the steps mentioned below: Create a new Vendor Category Under the left side Menu bar of the dashboard, click on the Masters tab. From the drop-down list, click on Master Configuration. You can also directly land on the Master Configuration page by clicking Master Configuration under the Administration button, on the right corner of the top toolbar. A new Master Configuration window will open. Under Master Group, scroll down to Vendor Category. Click the Master Item Menu button, and from the drop down click on Add Master Item. A new Vendor Category pop up will open. Enter details and click Save of 269

56 Group Vendors Under the left side Menu bar of the dashboard, click on the Masters tab. From the list of drop downs, expand the Customers / Vendors tab. From the drop down that is shown, click on Vendors Grouping. A new Vendor List by Category window will open. Click Edit Vendor Category, a new Edit Vendor Category pop up will open. Enter Vendor Name and Vendor Category and click Save. 56 of 269

57 4.4 Inventory Masters You can define settings for Inventory (Product, Price Lists, Special rates) Products Add a new product or edit/delete details of an existing product by following the steps listed below: Under the left side Menu bar of the dashboard, click on the Masters tab. From the drop-down list, expand the Inventory Masters tab. From the drop down that is shown, click on Products. A new Products and Services List window will open. Click on the Products and Services Menu button. From the drop down, click on Add New Product/Service. Product window will open. Enter all the mandatory details and click on Save. Select an existing product and click Edit Product/Service or Delete Products/Service under Products and Services Menu, to modify product details of 269

58 4.4.2 Grouping You can group products into different categories for an easy classification function. First you have to create a product category as per need, then group your products into the categories made. Follow the steps mentioned below: Create a new Product Category Under the left side Menu bar of the dashboard, click on the Masters tab. From the drop-down list, click on Master Configuration. You can also directly land on the Master Configuration page by clicking Master Configuration under the Administration button, on the right corner of the top toolbar. 58 of 269

59 A new Master Configuration window will open. Under Master Group, scroll down to Product Category. Click the Master Item Menu button, and from the drop down click on Add Master Item. A new Product Category pop up will open. Enter details and click Save. Group Products Under the left side Menu bar of the dashboard, click on the Masters tab. From the drop-down list, expand the Inventory Masters tab. From the drop down that is shown, click on Grouping of 269

60 A new Product List by Category window will open. Click Edit Product Category, a new Edit Product Category pop up will open. Enter Product Name and Product Category and click Save Special Rates - Customers Define and maintain a record of special rates levied on a particular product for one or for all customers. Follow the steps listed below: Under the left side Menu bar of the dashboard, click on the Masters tab. From the drop-down list, expand the Inventory Masters tab. From the drop down that is shown, click on Special Rates - Customers. A new Set Price pop up will open. Enter details and click Save. 60 of 269

61 4.4.4 Special Rates - Vendors Define and maintain a record of special rates levied on a particular product for one or for all vendors. Follow the steps listed below: Under the left side Menu bar of the dashboard, click on the Masters tab. From the drop-down list, expand the Inventory Masters tab. From the drop down that is shown, click on Special Rates - Vendors. A new Set Price pop up will open. Enter details and click Save. 4.5 Cost Centers Add new Cost Centers by following the steps listed below: Under the left side Menu bar of the dashboard, click on the Masters tab. From the drop-down list, click on Cost Centers. A new Cost Center pop up will open. Double click tabs to enter details like Cost Center ID, Name, Description and Action. Click Update to save cost centers of 269

62 4.6 Price List - Band Set purchase and sales price for a particular vendor or customer, on specific products in multiple currencies. Product Pricing List on Bands has to be first activated under Account Preferences by following the steps mentioned below: Under the left side Menu bar of the dashboard, click on the System tab. Preferences and Configuration drop down will open. Expand the Preferences tab and from the list of drop downs, click on System Controls. A new Account Preferences window will open. Scroll down to Other Settings. Check the boxes for Product Price in Multiple Currency, Activate Product Pricing List on Bands for Purchase, Activate Product Pricing List on Bands for Sales, and Activate Product Pricing List on Bands with Special Rate for Sales. Click Save to update preferences. 62 of 269

63 4.6.1 Dashboard On the dashboard, follow the steps listed below to view Price List - Band: Under the left side Menu bar of the dashboard, click on the Masters tab. From the drop-down list, expand the Inventory Masters tab. From the drop down that is shown, click on Price List - Band of 269

64 4.6.2 Add Price List - Band Add a new Price List Band by following the steps listed below: A new Price List- Band window will open, once you click Price List - Band under Inventory Masters. Click Add Price List - Band to create new Price List -Band. A Price List - Band pop up will open. Enter details and click Save. New Price List - Band has been created. Click OK to proceed. 64 of 269

65 Select a band and click Edit Price List - Band to modify details of the band or click Delete Price List - Band to delete the selected band. Select a band and click Set Price for Price List - Band. You can set Price Band in multiple currencies by using commas to separate selected currencies from the drop down. You can also set purchase price and sales price for a particular product. Click OK to save changes of 269

66 4.6.3 Customer Management / Sales Invoice Set Price List- Band for customer sales invoice by following the steps listed below: Click Customer Management on the Accounting Dashboard. 66 of 269

67 A new Accounts Receivable / Customer(s) window will open. Select a customer and click Edit Customer from the Manage Customer drop down of 269

68 Edit Customer window will open. Select a Price List - Band and click on Save to apply band for customer. While creating a customer sales invoice, select the customer for whom band has been set. Then select a product for which band has been applied. Unit Price will automatically get populated as per band set and band name will appear under Price Source. Click Save to save sales invoice. 68 of 269

69 4.6.4 Vendor Management / Purchase Invoice Set Price List - Band for vendor purchase invoice by following the steps listed below: Click Vendor Management on the Accounting Dashboard of 269

70 A new Accounts Payable / Vendor(s) window will open. Select a vendor and click Edit Vendor from the Manage Vendor drop down. Edit Vendor window will open. 70 of 269

71 Select a Price List - Band and click on Save to apply band for vendor. While creating a vendor purchase invoice, select the vendor for whom band has been set. Then select a product for which band has been applied. Unit Price will automatically get populated as per band set and band name will appear under Price Source. Click Save to save purchase invoice of 269

72 4.7 Price List - Volume Discount Just like Price List - Band, Price List - Volume can also be set. Product Pricing List on Bands has to be first activated under Account Preferences by following the steps mentioned below: Under the left side Menu bar of the dashboard, click on the System tab. Preferences and Configuration drop down will open. Expand the Preferences tab and from the list of drop downs, click on System Controls. A new Account Preferences window will open. Scroll down to Other Settings. Check the boxes for Product Price in Multiple Currency, Activate Product Pricing List on Bands for Purchase, Activate Product Pricing List on Bands for Sales, and Activate Product Pricing List on Bands with Special Rate for Sales. Click Save to update preferences. 72 of 269

73 4.7.1 Add Price List Volume On the dashboard, follow the steps listed below to view Price List - Band: Under the left side Menu bar of the dashboard, click on the Masters tab. From the drop-down list, expand the Inventory Masters tab. From the drop down that is shown, click on Price List - Volume Discount. A new Price List - Volume Discount window will open. Click Add Price List - Volume Discount to create new Price List - Volume Discount. A Price List - Volume Discount pop up will open. Enter details and click Save. New Price List - Volume Discount has been created. Click OK to proceed of 269

74 Select a band and click Edit Price List - Volume Discount to modify details of the band or click Delete Price List - Volume Discount to delete the selected band. Select a band and click Set Price for Price List - Volume Discount. You can set Price Band in multiple currencies by using commas to separate selected currencies from the drop down. Set minimum and maximum quantity for purchase for a product and select a discount type. Click OK to save changes. 74 of 269

75 4.7.2 Default Discount / Customer Invoice Apply volume discounts for customer invoices by following the steps listed below: Click Create customer Invoice under Sales and Billing Management on the dashboard. A new Invoice window will open. Select a customer for whom you want to make invoice. Select the product for which discount has been applied. Fill in details like Product Quantity, Product Price etc. If product quantity is less than the minimum value or more than maximum value, the system will accept Default Discount and calculate accordingly. Click Save of 269

76 76 of 269

77 4.8 Invoice Terms Define Invoice Terms for Sales, Purchase and GST Codes Sales Define Sales Terms by following the steps listed below: Under the left side Menu bar of the dashboard, click on the Masters tab. From the drop-down list, expand the Invoice Terms tab. From the drop down that is shown, click on Sales. A new Sales Term pop-up will open. Click on Create New, a new Define Term pop up will open. Enter details and click on Create Term to save it of 269

78 4.8.2 Purchase Define Purchase Terms by following the steps listed below: Under the left side Menu bar of the dashboard, click on the Masters tab. From the drop-down list, expand the Invoice Terms tab. From the drop down that is shown, click on Purchase. A new Purchase Term pop up will open. 78 of 269

79 Click on Create New, a new Define Term pop up will open. Enter details and click on Create Term to save it GST Codes Define GST (updated) Codes by following the steps listed below: Under the left side Menu bar of the dashboard, click on the Masters tab. From the drop-down list, expand the Invoice Terms tab of 269

80 From the drop down that is shown, click on GST Codes. A new Taxes pop up will open. Double click under Name to add Tax Detail, Description, Percent, Apply Date, Code, Account Name and Type. Click on Sync button to synchronize taxes with Deskera CRM and POS. Select a tax and click Update to update it. 4.9 Custom Fields Define and mange custom fields by following the steps listed below: Under the left side Menu bar of the dashboard, click on the Masters tab. From the drop-down list, click on Custom Fields. Master Configuration window will open. Click the Add Custom Field button present on the top right corner. A new Create Custom Field pop up will open. Enter Field Name, Modules to be created in. Click Add Custom Field to save field. 80 of 269

81 4.10 Document Designer Create new templates for required documents by following the steps listed below: Under the left side Menu bar of the dashboard, click on the Masters tab. From the drop-down list, click on Document Designer. Custom Designer window will open. Select the module for which document template is to be designed. Click on Create Template button present on the top right corner. A new Create Template pop up will open. Enter details and click Create of 269

82 4.11 Master Configuration Create and add dimensions to modules that will reflect on various forms available in the system. Follow the steps listed below: Under the left side Menu bar of the dashboard, click on the Masters tab. From the drop-down list, click on Master Configuration. Master Configuration window will open. Select a Master Group, and click on Master Item Menu. From the drop down, click on Add Master Item to add a new Master Item to the Master Group. Click on Add Custom Field to add a new field. Click on Add Dimension to add a new dimension. 82 of 269

83 4.12 Profit & Loss Layout Configure and customize the layout of the Profit & Loss statement by defining templates for the same. Follow the steps listed below: Under the left side Menu bar of the dashboard, click on the Masters tab. From the drop-down list, click on Profit & Loss Layout. Profit & Loss Layout window will open. Click on Create New Template. Create Custom Layout pop up will open. Enter all required details and click the Save and Configure button of 269

84 4.13 Balance Sheet Layout Configure and customize the layout of the Balance Sheet by defining templates for the same. Follow the steps listed below: Under the left side Menu bar of the dashboard, click on the Masters tab. From the drop-down list, click on Balance Sheet Layout. Balance Sheet Layout window will open. Click on Create New Template. Create Custom Layout pop up will open. Enter all required details and click the Save and Configure button. 84 of 269

85 4.14 Cash Flow Statement Layout Configure and customize the layout of the Balance Sheet by defining templates for the same. Follow the steps listed below: Under the left side Menu bar of the dashboard, click on the Masters tab. From the drop-down list, click on Cash Flow Statement Layout. Cash Flow Statement Layout window will open. Click on Create New Template. Create Custom Layout pop up will open. Enter all required details and click the Save and Configure button Approval Rules Define approval rules for different system functions Multi-Level Approval Rules Define and set up Approval Rules for various accounting modules. Follow the steps listed below: Under the left side Menu bar of the dashboard, click on the Masters tab. From the drop-down list, expand the Approval Rules button. From the drop down, click on Multi-Level Approval Rules. A new Multi-Level Approval Rule(s) pop up will open. Select a Transaction Type and click on Add Rule. Add Rule pop up will open of 269

86 Enter all required details and click Save Consignment Request Approval Define and set up Approval Rules for Consignment Requests. Follow the steps listed below: Under the left side Menu bar of the dashboard, click on the Masters tab. From the drop-down list, expand the Approval Rules button. From the drop down, click on Consignment Request Approval. A new Consignment Request Approval window will open. 86 of 269

87 QA Approval Define and set QA Approval Rules by following the steps listed below: Under the left side Menu bar of the dashboard, click on the Masters tab. From the drop-down list, expand the Approval Rules button. From the drop down, click on QA Approval. A new QA Approval window will open. Enter rule details and click Submit to add rule Inventory Set Up Define and set inventory, warehouse, and other settings Add Warehouse Under the left side Menu bar of the dashboard, click on the Masters tab. From the drop-down list, click on Inventory Setup. Inventory Setup pop up will open of 269

88 Select Warehouse from the left panel and then click on the Add button. Add Store pop up will open. Enter details and click Submit Add Locations Under the left side Menu bar of the dashboard, click on the Masters tab. 88 of 269

89 From the drop-down list, click on Inventory Setup. Inventory Setup pop up will open. Select Locations from the left panel and then click on the Add button. Location pop up will open. Enter details and click Save Add Row Under the left side Menu bar of the dashboard, click on the Masters tab. From the drop-down list, click on Inventory Setup. Inventory Setup pop up will open. Select Row from the left panel and then click on the Add button. Row pop up will open. Enter details and click Save of 269

90 Add Rack Under the left side Menu bar of the dashboard, click on the Masters tab. From the drop-down list, click on Inventory Setup. Inventory Setup pop up will open. Select Rack from the left panel and then click on the Add button. Rack pop up will open. Enter details and click Save. 90 of 269

91 Add Bin Under the left side Menu bar of the dashboard, click on the Masters tab. From the drop-down list, click on Inventory Setup. Inventory Setup pop up will open. Select Bin from the left panel and then click on the Add button. Bin pop up will open. Enter details and click Save Add Departments Under the left side Menu bar of the dashboard, click on the Masters tab. From the drop-down list, click on Inventory Setup. Inventory Setup pop up will open. Select Departments from the left panel and then click on the Add button. Department pop up will open. Enter details and click Save of 269

92 4.17 Package Master Enter package details by following the steps listed below: Under the left side Menu bar of the dashboard, click on the Masters tab. From the drop-down list, click on Package Master. Package Details pop up will open. Double click tabs to enter details like Package Name, Measurement and Weight. Click Update to save package. 92 of 269

93 4.18 Customer Warehouses Master Add and define warehouses as per customers. Follow the steps listed below: Under the left side Menu bar of the dashboard, click on the Masters tab. From the drop-down list, click on Customer Warehouses Master. Customer Warehouses Setup window will open. Click on Add Customer Warehouse to add a new warehouse for a customer. Warehouse pop up will open. Select Customer and Warehouse. Click Save to update warehouse for selected customer of 269

94 5 General Ledger, Cash, Bank Deskera ERP User Manual Keep a track of your payables and receivables, and stay updated on all outstanding invoices and bills. Effectively trace all recorded financial transactions and gain detailed information related to them. In this section Make Payment Make Payment to Vendors Make Payment to Customers Make Payment against GL Code Receive Payment Journal Entry Bank Reconciliation Reports Cash Book Report Bank Book Report Journal Book General Ledger Trial Balance Profit and Loss Account Balance Sheet Cash Flow Statement Ratio Analysis Report Bank Book Summary Monthly Trading and Profit/Loss Monthly Balance Sheet 5.1 Make Payment Select payment types vendors, customers and against GL Code Make Payment to Vendors Make payment to your vendors by following the steps listed below: Under the left side Menu bar of the dashboard, click on the General Ledger/ Cash/ Bank tab. Expand the Entry tab and from the list of drop downs, expand the Voucher tab. 94 of 269

95 From the drop down, click on Make Payment. A new Make Payment window will open. Click on the Create New button and a Make Payment pop up will open. Select the Payment Type and click Submit. A new Make Payment window will open. Fill in all required details and click Save. A confirmation message is displayed. To proceed, click Yes A Success message is shown, click OK. Vendor Payment record is reflected in the Payment Made Report of 269

96 5.1.2 Make Payment to Customers Make payment to your customers by following the steps listed below: Under the left side Menu bar of the dashboard, click on the General Ledger/ Cash/ Bank tab. Expand the Entry tab and from the list of drop downs, expand the Voucher tab. From the drop down, click on Make Payment. A new Make Payment window will open. Click on the Create New button and a Make Payment pop up will open. Select the Payment Type and click Submit. 96 of 269

97 A new Make Payment window will open. Fill in all required details and click Save. A confirmation message is displayed. To proceed, click Yes A Success message is shown, click OK. Customer Payment record is reflected in the Payment Made Report of 269

98 5.1.3 Make Payment against GL Code Make payment to your customers by following the steps listed below: Under the left side Menu bar of the dashboard, click on the General Ledger/ Cash/ Bank tab. Expand the Entry tab and from the list of drop downs, expand the Voucher tab. From the drop down, click on Make Payment. A new Make Payment window will open. Click on the Create New button and a Make Payment pop up will open. Select the Payment Type and click Submit. A new Make Payment window will open. Fill in all required details and click Save. A confirmation message is displayed. To proceed, click Yes A Success message is shown, click OK. Payment against GL Code record is reflected in the Payment Made Report. 98 of 269

99 99 of 269

100 5.2 Receive Payment Receive payments from your customers and create a payment record by following the steps listed below: Under the left side Menu bar of the dashboard, click on the General Ledger/ Cash/ Bank tab. Expand the Entry tab and from the list of drop downs, expand the Voucher tab. From the drop down, click on Receive Payment. Receive Payment window will open. Click on the Create New button and a new Receive Payment window will open again. Fill in all required details and click Save. A Success message is shown, click OK. Received Payment record is reflected in the Received Payment Report. 100 of 269

101 5.3 Journal Entry Create, add, reverse, and delete journal entries by following the steps listed below: Under the left side Menu bar of the dashboard, click on the General Ledger/ Cash/ Bank tab. Expand the Entry tab and from the list of drop downs, click on Journal Entry. Journal Entry window will open. Select an existing journal entry and click Edit Journal Entry to modify or Delete to delete it. To create a new journal entry, click on Create New. A Journal Entry Type pop up will open. Select the Entry Type and click Submit. A new Journal Entry window will open again. Fill in all details and click Save of 269

102 5.4 Bank Reconciliation Tally the difference between the balance shown in your bank account statement and the balance as per your own accounting records. Ensure that your organization's accounting records are in sync with your bank records, by following the steps listed below: Under the left side Menu bar of the dashboard, click on the General Ledger/ Cash/ Bank tab. Expand the Entry tab and from the list of drop downs, click on Bank Reconciliation. A Bank Reconciliation pop up will open. Select the Bank Name, Start Date and Statement Date, and click Continue. A new Bank Reconciliation window will open, with details of all uncleared transactions. 102 of 269

103 The Bank Reconciliation window is divided into 2 grids - uncleared Deposits and Other Credits, and uncleared Checks and Payments. To complete the reconciliation process, you must adjust the bank balance to your accounts, for all outstanding transactions. To do so, you need to check each item on the bank statement against your own books. Add transactions which do not appear, to the reconciliation window. Select the transactions and click the Reconcile and Save button. To view reconciled transaction, click on View Reconciled Report of 269

104 While making payments or while receiving payments, mark them as Cleared or Uncleared to reconcile accounts easily. All transactions marked as Cleared can be viewed under View Reconciliation Report. All transactions marked as Uncleared can be viewed under the Bank Reconciliation window. To reconcile uncleared transactions, select an uncleared transaction and click the Reconcile and Save button. A confirmation message will open, click OK to proceed. 104 of 269

105 5.5 Reports The Reports feature enables you to generate comprehensive and accurate reports for Cash Book/ Bank Book/ Journal/ General Ledger/ Profit and Loss Account/ Balance Sheet/ Ratio Analysis and many more Cash Book Report Generate comprehensive and accurate Cash Book reports by following the steps listed below: Under the left side Menu bar of the dashboard, click on the General Ledger/ Cash/ Bank tab. Expand the Reports tab and from the list of drop downs, click on Cash Book Report. A new Cash Book Report window with all cash transaction details, will open. Click the Export button to export the report in CSV, Excel or PDF format of 269

106 5.5.2 Bank Book Report Generate comprehensive and accurate reports for all transactions with a particular bank or with all banks in the system. Follow the steps listed below: Under the left side Menu bar of the dashboard, click on the General Ledger/ Cash/ Bank tab. Expand the Reports tab and from the list of drop downs, click on Bank Book Report. A new Bank Book Report window with all bank transaction details, will open. Select one or multiple bank names and click Fetch. Click the Export button to export the report in CSV, Excel or PDF format. 106 of 269

107 5.5.3 Journal Book Generate comprehensive and accurate reports for all transaction journal entries. Follow the steps listed below: Under the left side Menu bar of the dashboard, click on the General Ledger/ Cash/ Bank tab. Expand the Reports tab and from the list of drop downs, click on Journal Book. A new Journal Book window with all journal entry details, will open. Click the Export button to export the report in CSV, Excel or PDF format General Ledger Generate comprehensive and accurate reports for all general ledger entries based on different chart of accounts. Follow the steps listed below: Under the left side Menu bar of the dashboard, click on the General Ledger/ Cash/ Bank tab. Expand the Reports tab and from the list of drop downs, click on General Ledger. A new General Ledger Report window with all general ledger entry details, will open. Click the Export button to export the report in CSV, Excel or PDF format of 269

108 5.5.5 Trial Balance Generate comprehensive and accurate reports for all trial balance entries for a particular account, within a particular date range. Follow the steps listed below: Under the left side Menu bar of the dashboard, click on the General Ledger/ Cash/ Bank tab. Expand the Reports tab and from the list of drop downs, click on Trial Balance. A new Financial Statements window with all trial balance entry details, will open. Click the Export button to export the report in CSV, Excel or PDF format Profit and Loss Account Generate comprehensive and accurate report of the revenue, cost and expense incurred by your company during a specific period of time. Follow the steps listed below: 108 of 269

109 Under the left side Menu bar of the dashboard, click on the General Ledger/ Cash/ Bank tab. Expand the Reports tab and from the list of drop downs, click on Profit and Loss Account. A new Financial Statements window with all particulars of profit and loss, will open. Click the Export button to export the report in CSV, Excel or PDF format Balance Sheet Generate comprehensive and accurate report for the income and the expenditure of your company during a specific period of time. Follow the steps listed below: Under the left side Menu bar of the dashboard, click on the General Ledger/ Cash/ Bank tab. Expand the Reports tab and from the list of drop downs, click on Balance Sheet. A new Financial Statements window with all particulars of income and expenditure, will open. Click the Export button to export the report in CSV, Excel or PDF format of 269

110 5.5.8 Cash Flow Statement This report shows the changes that occur in a balance sheet accounts and incomes and their affect in cash and cash equivalent. Generate comprehensive and accurate reports by following the steps listed below: Under the left side Menu bar of the dashboard, click on the General Ledger/ Cash/ Bank tab. Expand the Reports tab and from the list of drop downs, click on Cash Flow Statement. A new Cash Flow Worksheet window with all particulars of sales and purchase cash flow, will open. Click the Export button to export the report in CSV, Excel or PDF format Ratio Analysis Report A Ratio Analysis Report identifies the strengths and the weaknesses of a company by making comparisons between financial statements. Generate comprehensive and accurate reports by following the steps listed below: Under the left side Menu bar of the dashboard, click on the General Ledger/ Cash/ Bank tab. Expand the Reports tab and from the list of drop downs, click on Ratio Analysis Report. A new Ratio Analysis window with all particulars of principal groups, will open. Click the Export button to export the report in CSV, Excel or PDF format. 110 of 269

111 Bank Book Summary Generate comprehensive and accurate reports for different bank book accounts, by following the steps listed below: Under the left side Menu bar of the dashboard, click on the General Ledger/ Cash/ Bank tab. Expand the Reports tab and from the list of drop downs, click on Bank Book Summary. A new Bank Book Summary Report window with all particulars of all bank book accounts, will open. Click the Export button to export the report in CSV, Excel or PDF format Monthly Trading and Profit/Loss These reports strictly deal with trading accounts and the monthly profits and loss made via these transactions. Generate reports by following the steps listed below: Under the left side Menu bar of the dashboard, click on the General Ledger/ Cash/ Bank tab of 269

112 Expand the Reports tab and from the list of drop downs, click on Monthly Trading and Profit/Loss. A new Monthly Trading and Profit/Loss window with all particulars of all income and expenses, will open. Click the Export button to export the report in CSV, Excel or PDF format Monthly Balance Sheet This feature enables you to generate comprehensive and accurate Monthly Balance Sheet report. Generate reports by following the steps listed below: Under the left side Menu bar of the dashboard, click on the General Ledger/ Cash/ Bank tab. Expand the Reports tab and from the list of drop downs, click on Monthly Balance Sheet. A new Monthly Balance Sheet window with all particulars of all monthly assets and liabilities, will open. Click the Export button to export the report in PDF format. 112 of 269

113 6 Accounts Receivable - Sales Create Customer Sales Quotation, Contract, Sales Order, Sales Invoice etc. This is the master set-up for all sales related transactions that can be used for capturing and tracking all sales records. In this section Entry Proforma Invoice/ Quotation Sales Order Contract Sales D/O Sales Invoice Recurring Sales Invoice Sales Return Customer Receipt Customer Payment Customer Debit Note Customer Credit Note Credit Note against Sales Invoice Write-off Amount Due as Adjustment Write-off Advance Payment as Adjustment Reports Sales Registers Miscellaneous Reports Customer Revenue Monthly Revenue Sales Replacement Report Sales Maintenance Report Credit Note Registers Receipt Registers Debit Note Registers Payment Registers Aged Receivables Written Off Sales Invoice Report Written Off Receipt Report of 269

114 6.1 Entry 6.2 Proforma Invoice/ Quotation Generate a customer quotation by following the steps listed below: Under the left hand side Menu bar of the dashboard, click on Accounts Receivable - Sales. Expand the Entry tab and from the list of drop downs, click on Proforma Invoice/ Quotation. A Customer Quotation Report window will open. Click on Create New to create a new customer quotation. Customer Quotation window will open. Fill in all required details like Customer Quotation Number, Credit Term and Product Name. Click on Save. 114 of 269

115 6.2.1 Sales Order Generate a customer sales order by following the steps listed below: Under the left hand side Menu bar of the dashboard, click on Accounts Receivable - Sales. Expand the Entry tab and from the list of drop downs, click on Sales Order. A Sales Order Report window will open. Click on Create New to create a new customer sales order. Sales Order window will open. Fill in all required details like Sales Order number, Credit Term, Product Name, and Quantity. Click on Save of 269

116 116 of 269

117 6.2.2 Contract Create customer sales contract by following the steps listed below: Under the left hand side Menu bar of the dashboard, click on Accounts Receivable - Sales. Expand the Entry tab and from the list of drop downs, click on Contract. A new Contract window will open. Click on Create New to create a new customer sales contract. A new Contract window will open again. Fill in all required details like Sales Order, Contract ID, Contract person, ID, Contract Term, and Contract Start and End Date. Click on Save. A Success message will be displayed. Click OK to proceed of 269

118 6.2.3 Sales D/O Create customer sales delivery order by following the steps listed below: Under the left hand side Menu bar of the dashboard, click on Accounts Receivable - Sales. Expand the Entry tab and from the list of drop downs, click on Sales D/O. A new Delivery Order Report window will open. Click on Create New to create a new customer sales delivery order. Delivery Order window will open again. Fill in all required details like Delivery Order Number and Credit Term. Click on Save. A Success message will be displayed. Click OK to proceed. 118 of 269

119 6.2.4 Sales Invoice Create customer sales invoice by following the steps listed below: of 269

120 Under the left hand side Menu bar of the dashboard, click on Accounts Receivable - Sales. Expand the Entry tab and from the list of drop downs, click on Sales Invoice. Sales Invoice window will open. Click on Create New to create a new customer sales delivery order. Sales Type pop up will appear, select applicable Sales Type and click Submit. A new Invoice window will open. Fill in all required details like Sales Invoice Number and Credit Term. Click on Save. A Success message will be displayed. Click OK to proceed. 120 of 269

121 6.2.5 Recurring Sales Invoice Create customer invoice for recurring sales order by following the steps listed below: Under the left hand side Menu bar of the dashboard, click on Accounts Receivable - Sales. Expand the Entry tab and from the list of drop downs, click on Recurring Sales Invoice. Recurring Sales Invoice window will open. Click on Add to create a new customer recurring sales invoice. Recurring Invoice pop up will appear. Fill in all required details like Invoice Number, Invoice Generation Date, and Recurring Invoices Count. Click Save and Close. A Success message will be displayed. Click OK to proceed of 269

122 122 of 269

123 6.2.6 Sales Return Create a customer sales return by following the steps listed below: Under the left hand side Menu bar of the dashboard, click on Accounts Receivable - Sales. Expand the Entry tab and from the list of drop downs, click on Sales Return. Sales Return Report window will open. Click on Create New to create a new customer sales return. Sales Return Type pop up will appear, select applicable Sales Return Type and click Submit. A new Sales Return window will open. Fill in all required details like Sales Return Number and Sales Return Date. Click on Save. A Success message will be displayed. Click OK to proceed of 269

124 6.2.7 Customer Receipt Create a customer sales receipt by following the steps listed below: Under the left hand side Menu bar of the dashboard, click on Accounts Receivable - Sales. 124 of 269

125 Expand the Entry tab and from the list of drop downs, click on Customer Receipt. Payment Received Report window will open. Click on Create New to create a new customer sales receipt. A new Receive Payment window will open. Fill in all required details like Receipt Number, Date, Currency and Payment Method. Click on Save. A Success message will be displayed. Click OK to proceed of 269

126 6.2.8 Customer Payment Create customer payment by following the steps listed below: Under the left hand side Menu bar of the dashboard, click on Accounts Receivable - Sales. Expand the Entry tab and from the list of drop downs, click on Customer Payment. Payment Made Report window will open. Click on Create New to create a new customer payment. A new Make Payment window will open. Fill in all required details like Payment Number, Date, Currency and Payment Method. Click on Save. A Success message will be displayed. Click OK to proceed. 126 of 269

127 6.2.9 Customer Debit Note Create a new customer debit note by following the steps listed below: Under the left hand side Menu bar of the dashboard, click on Accounts Receivable- Sales. Expand the Entry tab and from the list of drop downs, click on Customer Debit Note. Customer Debit Note window will open. Click on Create New to create a new customer debit note. A new Generate Debit Note window will open. Fill in all required details like Debit Note Number, Customer and Creation Date. Click on Save. A Success message will be displayed. Click OK to proceed of 269

128 Customer Credit Note Create a new customer credit note by following the steps listed below: Under the left hand side Menu bar of the dashboard, click on Accounts Receivable - Sales. Expand the Entry tab and from the list of drop downs, click on Customer Credit Note. 128 of 269

129 Customer Credit Note window will open. Click on Create New to create a new customer credit note. A new Generate Credit Note window will open. Fill in all required details like Credit Note Number, Customer, Linking Date and Creation Date. Click on Save. A Success message will be displayed. Click OK to proceed of 269

130 Party Journal Create a party journal by following the steps listed below: Under the left hand side Menu bar of the dashboard, click on Accounts Receivable - Sales. Expand the Entry tab and from the list of drop downs, click on Party Journal. Party Journal Entry window will open. Click on Create New to create a new party journal. A new Journal Entry window will open. Fill in all required details like Journal Date and Currency. Click on Save. A Success message will be displayed. Click OK to proceed. 130 of 269

131 Credit Note against Sales Invoice Create credit note against a sales invoice by following the steps mentioned below: Under the left hand side Menu bar of the dashboard, click on Accounts Receivable - Sales. Expand the Entry tab and from the list of drop downs, expand the Adjustments of Documents tab. Click on Credit Note against Sales Invoice. Credit Note against Sales Invoice window will open. Click on Create New to create a new credit note against sales invoice. A new Generate Credit Note window will open. Fill in all required details like Credit Note Number, Customer, Linking Date and Creation Date. Click on Save. A Success message will be displayed. Click OK to proceed of 269

132 Write-off Amount Due as Adjustment Write off sales invoices by following the steps listed below: 132 of 269

133 Under the left hand side Menu bar of the dashboard, click on Accounts Receivable- Sales. Expand the Entry tab and from the list of drop downs, expand the Write Off tab. From the options, click on Write-off Amount Due as Adjustment. A new Write Off Sales Invoices pop up will open. Select the Invoice you want to write off and click on the Write Off Invoice(s) button. A Confirmation message will pop up, click on Yes to proceed. A Memo pop up will come up. Enter Date and Memo. Click Save. A Success message will be displayed. Click OK to proceed of 269

134 134 of 269

135 Write-off Advance Payment as Adjustment Write off sales receipts by following the steps listed below: Under the left hand side Menu bar of the dashboard, click on Accounts Receivable- Sales. Expand the Entry tab and from the list of drop downs, expand the Write Off tab. From the options, click on Write-off Advance Payment as Adjustment. A new Receipt(s) pop up will open. Select the receipt you want to write off and click on the Write Off Receipts button. A Confirmation message will pop up, click on Yes to proceed. A Memo pop up will come up. Enter Date and memo. Click Save. A Success message will be displayed. Click OK to proceed of 269

136 136 of 269

137 6.3 Reports Generate and access reports for various system transactions Sales Registers Generate comprehensive and accurate reports for all sales transactions. Customer Quotations Generate reports for quotations made for different customers by following the steps listed below: Under the left hand side Menu bar of the dashboard, click on Accounts Receivable - Sales. Expand the Reports tab. From the list of drop downs, expand the Sales Registers tab. From the next drop down, click on Customer Quotations. Customer Quotation Report window, with particulars of all customer quotations, will open. Click the Export button to export the report in CSV, Excel or PDF format. Sales Order Generate reports for different customer sales orders by following the steps listed below: Under the left hand side Menu bar of the dashboard, click on Accounts Receivable - Sales. Expand the Reports tab. From the list of drop downs, expand the Sales Registers tab of 269

138 From the next drop down, click on Sales Order. Sales Order Report window, with particulars of all sales orders, will open. Click the Export button to export the report in CSV, Excel or PDF format. Sales Contract Generate reports for different customer sales contracts by following the steps listed below: Under the left hand side Menu bar of the dashboard, click on Accounts Receivable - Sales. Expand the Reports tab. From the list of drop downs, expand the Sales Registers tab. From the next drop down, click on Sales Contract. Contract Register Report window, with particulars of all customer contracts, will open. Click the Export button to export the report in CSV, Excel or PDF format. 138 of 269

139 Invoices/ Cash Sales Generate reports for different customer sales invoices and cash sales, by following the steps listed below: Under the left hand side Menu bar of the dashboard, click on Accounts Receivable - Sales. Expand the Reports tab. From the list of drop downs, expand the Sales Registers tab. From the next drop down, click on Invoices/ Cash Sales. Sales Invoices and Cash Sales Report window, with particulars of all sales invoices and cash sales, will open. Click the Export button to export the report in CSV, Excel or PDF format of 269

140 Delivery Order Generate reports for different delivery orders by following the steps listed below: Under the left hand side Menu bar of the dashboard, click on Accounts Receivable - Sales. Expand the Reports tab. From the list of drop downs, expand the Sales Registers tab. From the next drop down, click on Delivery Order. Delivery Order Report window, with particulars of all delivery orders, will open. Click the Export button to export the report in CSV, Excel or PDF format. 140 of 269

141 Sales Return Generate reports for different sales returns by following the steps listed below: Under the left hand side Menu bar of the dashboard, click on Accounts Receivable - Sales. Expand the Reports tab. From the list of drop downs, expand the Sales Registers tab. From the next drop down, click on Sales Return. Sales Return Report window, with particulars of all sales returns, will open. Click the Export button to export the report in CSV, Excel or PDF format. Sales by Product Generate reports for different product sales orders by following the steps listed below: Under the left hand side Menu bar of the dashboard, click on Accounts Receivable - Sales. Expand the Reports tab. From the list of drop downs, expand the Sales Registers tab. From the next drop down, click on Sales by Product. Sales by Product Report window, with particulars of all product sales, will open. Click the Export button to export the report in CSV, Excel or PDF format of 269

142 Monthly Sales Register Generate reports for monthly sales figures by following the steps listed below: Under the left hand side Menu bar of the dashboard, click on Accounts Receivable - Sales. Expand the Reports tab. From the list of drop downs, expand the Sales Registers tab. From the next drop down, click on Monthly Sales Register. Monthly Sales Report window, with particulars of all monthly sales figures, will open. Click the Export button to export the report in CSV, Excel or PDF format. 142 of 269

143 Sales by Customer Generate reports for different sales orders based on customer, by following the steps listed below: Under the left hand side Menu bar of the dashboard, click on Accounts Receivable - Sales. Expand the Reports tab. From the list of drop downs, expand the Sales Registers tab. From the next drop down, click on Sales by Customer. Sales by Customer Report window, with particulars of all customer sales, will open. Click the Export button to export the report in CSV, Excel or PDF format. Sales by Item Report Generate reports for different sales orders based on the number of items sold, by following the steps listed below: Under the left hand side Menu bar of the dashboard, click on Accounts Receivable - Sales. Expand the Reports tab. From the list of drop downs, expand the Sales Registers tab. From the next drop down, click on Sales by Item Report. A new Sales by Item Report window, with particulars of all product items sold, will open. Click the Export button to export the report in CSV, Excel or PDF format of 269

144 Sales by Sales Person Generate reports for different sales orders based on the sales person, by following the steps listed below: Under the left hand side Menu bar of the dashboard, click on Accounts Receivable - Sales. Expand the Reports tab. From the list of drop downs, expand the Sales Registers tab. From the next drop down, click on Sales by Sales Person. Sales by Sales Person Report window, with details of all sales orders based on sales persons, will open. Click the Export button to export the report in CSV, Excel or PDF format. 144 of 269

145 6.3.2 Miscellaneous Reports Defaulter Customer List Generate reports for customers who have crossed their credit limit, by following the steps listed below: Under the left hand side Menu bar of the dashboard, click on Accounts Receivable - Sales. Expand the Reports tab. From the list of drop downs, expand the Miscellaneous Reports tab. From the next drop down, click on Defaulter Customer List. A new Defaulter Customer Report window, with details of all defaulting customers, will open. Click the Export button to export the report in CSV, Excel or PDF format. Top and Dormant Products by Customers Generate reports for the most and least selling products based on customer sales. Follow the steps listed below: Under the left hand side Menu bar of the dashboard, click on Accounts Receivable - Sales. Expand the Reports tab. From the list of drop downs, expand the Miscellaneous Reports tab. From the next drop down, click on Top and Dormant Products by Customers. A new Top and Dormant Products by Customers Report window, with details of the most selling and the least selling products, will open of 269

146 Top and Dormant Customers by Products Generate reports for the most active and dormant customers based on sales. Follow the steps listed below: Under the left hand side Menu bar of the dashboard, click on Accounts Receivable - Sales. Expand the Reports tab. From the list of drop downs, expand the Miscellaneous Reports tab. From the next drop down, click on Top and Dormant Customers by Products. A new Top and Dormant Customers by Products Report window, with details of the most active and dormant customers based on sales, will open. Inactive Customer List Generate reports for the list of inactive customers based on sales figures. Follow the steps listed below: Under the left hand side Menu bar of the dashboard, click on Accounts Receivable - Sales. 146 of 269

147 Expand the Reports tab. From the list of drop downs, expand the Miscellaneous Reports tab. From the next drop down, click on Inactive Customer List. A new Inactive Customer List window, with details of all inactive customers, will open. Click the Export button to export the report in CSV, Excel or PDF format Customer Revenue Generate reports for the revenue earned for different customer. Follow the steps listed below: Under the left hand side Menu bar of the dashboard, click on Accounts Receivable - Sales. Expand the Reports tab. From the list of drop downs, click on Customer Revenue. A new Customer Revenue Report window, with details of all revenue as per customer, will open. Click the Export button to export the report in CSV, Excel or PDF format of 269

148 6.3.4 Monthly Revenue Generate reports for monthly revenue, by following the steps listed below: Under the left hand side Menu bar of the dashboard, click on Accounts Receivable - Sales. Expand the Reports tab. From the list of drop downs, click on Monthly Revenue. A new Monthly Revenue window, with details of all monthly expenses, will open. Click the Export button to export the report in CSV, Excel or PDF format Sales Replacement Report Generate reports for repeated sales order by customers, by following the steps listed below: Under the left hand side Menu bar of the dashboard, click on Accounts Receivable - Sales. Expand the Reports tab. From the list of drop downs, click on Sales Replacement Report. A new Sales Replacement Report window, with details of customer repeated orders, will open. 148 of 269

149 6.3.6 Sales Maintenance Report Generate reports to record maintenance requests provided for different sales orders, by following the steps listed below: Under the left hand side Menu bar of the dashboard, click on Accounts Receivable - Sales. Expand the Reports tab. From the list of drop downs, click on Sales Maintenance Report. A new Sales Maintenance Report window, with details of customer repeated orders, will open. Click the Export button to export the report in CSV, Excel or PDF format of 269

150 6.3.7 Credit Note Registers Generate reports for all customer credit notes, by following the steps listed below: Under the left hand side Menu bar of the dashboard, click on Accounts Receivable - Sales. Expand the Reports tab. From the list of drop downs, click on Credit Note Registers. A new Credit Note Report window, with details of all customer credit notes, will open. Click the Export button to export the report in CSV, Excel or PDF format. 150 of 269

151 6.3.8 Receipt Registers Generate reports for all customer receipts, by following the steps listed below: Under the left hand side Menu bar of the dashboard, click on Accounts Receivable - Sales. Expand the Reports tab. From the list of drop downs, click on Receipt Registers. A new Payment Received Report window, with details of all customer receipts, will open. Click the Export button to export the report in CSV, Excel or PDF format of 269

152 6.3.9 Debit Note Registers Generate reports for all customer debit notes, by following the steps listed below: Under the left hand side Menu bar of the dashboard, click on Accounts Receivable - Sales. Expand the Reports tab. From the list of drop downs, click on Debit Note Registers. A new Debit Note Report window, with details of all customer debit notes, will open. 152 of 269

153 Payment Registers Generate reports for all payments made against sales invoices, by following the steps listed below: Under the left hand side Menu bar of the dashboard, click on Accounts Receivable - Sales. Expand the Reports tab. From the list of drop downs, click on Payment Registers. A new Payment Made Report window, with details of all payments against sales invoices, will open. Click the Export button to export the report in CSV, Excel or PDF format of 269

154 Aged Receivables Generate reports for all aged receivables, by following the steps listed below: Under the left hand side Menu bar of the dashboard, click on Accounts Receivable - Sales. Expand the Reports tab. From the list of drop downs, click on Aged Receivables. A new Aged Receivables Report window, with details of all aged receivables, will open. Click the Export button to export the report in CSV, Excel or PDF format. 154 of 269

155 Written Off Sales Invoice Report Generate reports for all written off sales invoices, by following the steps listed below: Under the left hand side Menu bar of the dashboard, click on Accounts Receivable - Sales. Expand the Reports tab. From the list of drop downs, click on Written Off Sales Invoice Report. A new Written Off Sales Invoice Report window, with details of all written off sales invoices, will open of 269

156 Written Off Receipt Report Generate reports for all written off sales receipts, by following the steps listed below: Under the left hand side Menu bar of the dashboard, click on Accounts Receivable - Sales. Expand the Reports tab. From the list of drop downs, click on Written Off Receipt Report. A new Written Off Receipt Report window, with details of all written off sales receipts, will open. 156 of 269

157 7 Accounts Payable - Purchases Create Vendor Purchase Quotation, Contract, Purchase Order, Purchase Invoice etc. This is the master setup for all purchase related transactions that can be used for capturing and tracking all purchase records. In this section Entry Indent/Requisition Request For Quotation Purchase Inward Quotation Purchase Order Purchase D/O (GRN) Purchase Invoice Purchase Return Vendor Receipt Vendor Payment Vendor Debit Note Vendor Credit Note Party Journal Adjustments of Documents Reports Purchase Registers Receipt Registers Payment Registers Aged Payables 7.1 Entry Indent/Requisition Create a purchase requisition by following the steps listed below: Under the left side Menu bar of the dashboard, click on Accounts Payable - Purchases. Expand the Entry tab and from the list of drop downs, click on Indent/ Requisition. Purchase Requisition window will open. Click on Create New to create a new purchase requisition of 269

158 A new Purchase Requisition window will open again. Fill in all required details and click on Save Request For Quotation Create a request for purchase quotation by following the steps listed below: Under the left side Menu bar of the dashboard, click on Accounts Payable - Purchases. Expand the Entry tab and from the list of drop downs, click on Request For Quotation. Request For Quotation window will open. Click on Create New to create a new request for purchase quotation. 158 of 269

159 A new Initiate RFQ window will open. Fill in all required details and click on Save Purchase Inward Quotation Generate a vendor purchase quotation by following the steps listed below: Under the left side Menu bar of the dashboard, click on Accounts Payable - Purchases. Expand the Entry tab and from the list of drop downs, click on Purchase Inward Quotation. Vendor Quotation Report window will open. Click on Create New to create a new vendor quotation of 269

160 A new Vendor Quotation window will open again. Fill in all required details and click on Save Purchase Order Create a vendor purchase order by following the steps listed below: Under the left side Menu bar of the dashboard, click on Accounts Payable - Purchases. Expand the Entry tab and from the list of drop downs, click on Purchase Order. Purchase Order window will open. Click on Create New to create a new purchase order. A new Purchase Order window will open again. 160 of 269

161 Fill in all required details and click on Save Purchase D/O (GRN) Create a vendor purchase delivery order by following the steps listed below: Under the left side Menu bar of the dashboard, click on Accounts Payable - Purchases. Expand the Entry tab and from the list of drop downs, click on Purchase D/O (GRN). Purchase D/O window will open. Click on Create New to create a new purchase delivery order of 269

162 A new Goods Receipt window will open. Fill in all required details and click on Save Purchase Invoice Create a vendor purchase invoice by following the steps listed below: Under the left side Menu bar of the dashboard, click on Accounts Payable - Purchases. Expand the Entry tab and from the list of drop downs, click on Purchase Invoice. 162 of 269

163 Purchase Invoice window will open. Click on Create New to create a new purchase invoice. A Purchase Type pop up will appear. Select the type of purchase and click Submit. A new Cash Purchase or Purchase Invoice window will open depending on the purchase type selected. Fill in all required details and click on Save of 269

164 7.1.7 Purchase Return Create a vendor purchase return by following the steps listed below: Under the left side Menu bar of the dashboard, click on Accounts Payable - Purchases. Expand the Entry tab and from the list of drop downs, click on Purchase Return. Purchase Return window will open. Click on Create New to create a new purchase return. A Purchase Return Type pop up will appear. Select the type of purchase return and click Submit. A new Purchase Return window will open again. Fill in all required details and click on Save. 164 of 269

165 7.1.8 Vendor Receipt Create a vendor purchase receipt by following the steps listed below: Under the left side Menu bar of the dashboard, click on Accounts Payable - Purchases. Expand the Entry tab and from the list of drop downs, click on Vendor Receipt. Payment Received Report window will open. Click on Create New to create a new vendor purchase receipt. A new Receive Payment window will open. Fill in all required details and click on Save of 269

166 7.1.9 Vendor Payment Create a vendor payment by following the steps listed below: Under the left side Menu bar of the dashboard, click on Accounts Payable - Purchases. Expand the Entry tab and from the list of drop downs, click on Vendor Payment. Payment Made Report window will open. Click on Create New to create a new vendor payment. A new Make Payment window will open. Fill in all required details and click on Save. 166 of 269

167 Vendor Debit Note Create a vendor debit note by following the steps listed below: Under the left side Menu bar of the dashboard, click on Accounts Payable - Purchases. Expand the Entry tab and from the list of drop downs, click on Vendor Debit Note. Vendor Debit Note window will open. Click on Create New to create a new vendor debit note of 269

168 A new Generate Debit Note window will open. Fill in all required details and click on Save Vendor Credit Note Create a vendor credit note by following the steps listed below: Under the left side Menu bar of the dashboard, click on Accounts Payable - Purchases. 168 of 269

169 Expand the Entry tab and from the list of drop downs, click on Vendor Credit Note. Vendor Credit Note window will open. Click on Create New to create a new vendor credit note. A new Generate Credit Note window will open. Fill in all required details and click on Save of 269

170 Party Journal Create a vendor party journal by following the steps listed below: Under the left side Menu bar of the dashboard, click on Accounts Payable - Purchases. Expand the Entry tab and from the list of drop downs, click on Party Journal. Party Journal Entry window will open. Click on Create New to create a new vendor party journal. A new Journal Entry window will open. Fill in all required details and click on Save. 170 of 269

171 Adjustments of Documents Debit Note against Purchase Invoice Create a debit note against a purchase invoice by following the steps listed below: Under the left side Menu bar of the dashboard, click on Accounts Payable - Purchases of 269

172 Expand the Entry tab. From the list of drop downs, expand the Adjustments of Documents tab. Now click on Debit Note against Purchase Invoice. A new Debit Note against Purchase Invoice window will open. Click on Create New to create a new debit note against purchase invoice. Generate Debit Note window will open. Fill in all required details and click on Save. 172 of 269

173 7.2 Reports Purchase Registers Generate comprehensive and accurate reports for all purchase transactions. Indent/ Requisition Report Generate reports for all purchase requisitions by following the steps listed below: Under the left side Menu bar of the dashboard, click on Accounts Payable - Purchases. Expand the Reports tab. From the list of drop downs, expand the Purchase Registers tab. Now click on Indent/ Requisition Report. Purchase Requisition Report window, with details of all purchase requisitions, will open. Click the Export button to export the report in CSV, Excel or PDF format. Request for Quotation Report Generate reports for all purchase requisitions by following the steps listed below: Under the left side Menu bar of the dashboard, click on Accounts Payable - Purchases. Expand the Reports tab. From the list of drop downs, expand the Purchase Registers tab. Now click on Request For Quotation Report of 269

174 Request For Quotation Report window, with details of all quotation request, will open. Click the Export button to export the report in CSV, Excel or PDF format. Deskera ERP User Manual Vendor Quotations Generate reports for all vendor quotations by following the steps listed below: Under the left side Menu bar of the dashboard, click on Accounts Payable - Purchases. Expand the Reports tab. From the list of drop downs, expand the Purchase Registers tab. Now click on Vendor Quotations. A new Vendor Quotation window, with details of all vendor quotations, will open. Click the Export button to export the report in CSV, Excel or PDF format. 174 of 269

175 Purchase Order Generate reports for all purchase orders by following the steps listed below: Under the left side Menu bar of the dashboard, click on Accounts Payable - Purchases. Expand the Reports tab. From the list of drop downs, expand the Purchase Registers tab. Now click on Purchase Order. A new Purchase Order Report window, with details of all vendor purchase orders, will open. Click the Export button to export the report in CSV, Excel or PDF format of 269

176 Purchase Invoices/ Cash Purchases Generate reports for all purchase invoices and cash purchases, by following the steps listed below: Under the left side Menu bar of the dashboard, click on Accounts Payable - Purchases. Expand the Reports tab. From the list of drop downs, expand the Purchase Registers tab. Now click on Purchase Invoices/ Cash Purchases. A new Purchase Invoice and Cash Purchase Report window, with details of all vendor purchase invoices and cash purchases, will open. Click the Export button to export the report in CSV, Excel or PDF format. Goods Receipt Order Generate reports for all goods receipts, by following the steps listed below: Under the left side Menu bar of the dashboard, click on Accounts Payable - Purchases. Expand the Reports tab. From the list of drop downs, expand the Purchase Registers tab. Now click on Goods Receipt Order. A new Goods Receipt Report window, with details of all goods receipts, will open. Click the Export button to export the report in CSV, Excel or PDF format. 176 of 269

177 Purchase Return Generate reports for all purchase returns, by following the steps listed below: Under the left side Menu bar of the dashboard, click on Accounts Payable - Purchases. Expand the Reports tab. From the list of drop downs, expand the Purchase Registers tab. Now click on Purchase Return. A new Purchase Return Report window, with details of all purchase returns, will open. Click the Export button to export the report in CSV, Excel or PDF format of 269

178 Top and Dormant Vendors by Product Deskera ERP User Manual Generate reports for the most active and dormant vendors based on product sales. Follow the steps listed below: Under the left side Menu bar of the dashboard, click on Accounts Payable - Purchases. Expand the Reports tab. From the list of drop downs, expand the Purchase Registers tab. Now click on Top and Dormant vendors by Products. A new Top and Dormant Vendors by Products window, with details of the most active and dormant vendors based on product sales, will open Receipt Registers Generate reports for all received vendor payments, by following the steps listed below: Under the left side Menu bar of the dashboard, click on Accounts Payable - Purchases. Expand the Reports tab. From the list of drop downs, click on Receipt Registers. A new Payment Received Report window, with details of all received payments, will open. Click the Export button to export the report in CSV, Excel or PDF format. 178 of 269

179 7.2.3 Payment Registers Generate reports for all vendor payments made, by following the steps listed below: Under the left side Menu bar of the dashboard, click on Accounts Payable - Purchases. Expand the Reports tab. From the list of drop downs, click on Payment Registers. A new Payment Made Report window, with details of all vendor payments made, will open. Click the Export button to export the report in CSV, Excel or PDF format of 269

180 7.2.4 Aged Payables Generate reports for all aged payables, by following the steps listed below: Under the left side Menu bar of the dashboard, click on Accounts Payable - Purchases. Expand the Reports tab. From the list of drop downs, click on Aged Payables. A new Aged Payables Report window, with details of all aged payables, will open. Click the Export button to export the report in CSV, Excel or PDF format. 180 of 269

181 8 Assets Maintain comprehensive records related to all organizational assets. In this section Entry Asset Groups Create Asset Purchase Requisition Create Asset RFQ Create Asset Vendor Quotation Create Asset Purchase Order Create Asset Purchase Invoice Create Asset Disposal Invoice Create Asset Goods Receipt Create Asset Delivery Order Create Asset Purchase Return Create Asset Sales Return Generate Asset Depreciation Unpost Asset Depreciation Create Asset Maintenance Schedule Update Asset Maintenance Schedule Reports Asset Groups Asset Details Report Asset Depreciation Details Report Asset Purchase Requisition List Asset RFQ List Asset Vendor Quotation List Asset Purchase Order List Asset Acquired Invoice List Asset Disposal Invoice List Asset Receipt List Asset Delivery List Asset Purchase Return List Asset Sales Return List Asset Maintenance Schedules Report of 269

182 8.1 Entry Asset Groups Create different asset groups and define settings for the groups by following the steps listed below: Under the left side Menu bar of the dashboard, click on Assets. Expand the Entry tab and from the list of drop downs, click on Asset Groups. Asset Groups window will open. Click on Create New to create a new asset group. A new Asset window will open again. Fill in all required details and click on Save. 182 of 269

183 8.1.2 Create Asset Purchase Requisition Create a new asset purchase requisition by following the steps listed below: Under the left side Menu bar of the dashboard, click on Assets. Expand the Entry tab and from the list of drop downs, click on Create Asset Purchase Requisition. Asset Purchase Requisition window will open. Click on Create New to create a new asset purchase requisition. A new Asset Purchase Requisition window will open again. Fill in all required details and click on Save of 269

184 8.1.3 Create Asset RFQ Create a new asset request for quotation (RFQ) by following the steps listed below: Under the left side Menu bar of the dashboard, click on Assets. Expand the Entry tab and from the list of drop downs, click on Create Asset RFQ. Request for Quotation window will open. Click on Create New to create a new asset RFQ. A new Initiate RFQ window will open. Fill in all required details and click on Save. 184 of 269

185 8.1.4 Create Asset Vendor Quotation Create a new vendor asset quotation by following the steps listed below: Under the left side Menu bar of the dashboard, click on Assets. Expand the Entry tab and from the list of drop downs, click on Create Asset Vendor Quotation. Asset Vendor Quotation window will open. Click on Create New to create a new asset vendor quotation of 269

186 A new Asset Vendor Quotation window will open. Fill in all required details and click on Save Create Asset Purchase Order Create a new asset purchase order by following the steps listed below: Under the left side Menu bar of the dashboard, click on Assets. Expand the Entry tab and from the list of drop downs, click on Create Asset Purchase Order. Asset Purchase Order Report window will open. Click on Create New to create a new asset purchase order. A new Asset Purchase Order window will open. 186 of 269

187 Fill in all required details and click on Save Create Asset Purchase Invoice Create a new asset purchase invoice by following the steps listed below: Under the left side Menu bar of the dashboard, click on Assets. Expand the Entry tab and from the list of drop downs, click on Create Asset Purchase Invoice. Asset Purchase Invoice window will open of 269

188 Fill in all required details and click on Save Create Asset Disposal Invoice Create a new asset disposal invoice by following the steps listed below: Under the left side Menu bar of the dashboard, click on Assets. Expand the Entry tab and from the list of drop downs, click on Create Asset Disposal Invoice. A new Asset Disposal Invoice window will open. Fill in all required details and click on Save. 188 of 269

189 8.1.8 Create Asset Goods Receipt Create a new asset goods receipt by following the steps listed below: Under the left side Menu bar of the dashboard, click on Assets. Expand the Entry tab and from the list of drop downs, click on Create Asset Goods Receipt. A new Asset Goods Receipt window will open. Fill in all required details and click on Save Create Asset Delivery Order Create a new asset delivery order by following the steps listed below: Under the left side Menu bar of the dashboard, click on Assets. Expand the Entry tab and from the list of drop downs, click on Create Asset Delivery Order. A new Asset Delivery Order window will open. Fill in all required details and click on Save of 269

190 Create Asset Purchase Return Create a new asset purchase return by following the steps listed below: Under the left side Menu bar of the dashboard, click on Assets. Expand the Entry tab and from the list of drop downs, click on Create Asset Purchase Return. Asset Purchase Return Report window will open. Click on Create New to create a new asset purchase return. A new Asset Purchase Return window will open again. Fill in all required details and click on Save. 190 of 269

191 Create Asset Sales Return Create a new asset sales return by following the steps listed below: Under the left side Menu bar of the dashboard, click on Assets. Expand the Entry tab and from the list of drop downs, click on Create Asset Sales Return. Asset Sales Return List window will open. Click on Create New to create a new asset sales return. A new Asset Sales Return window will open again. Fill in all required details and click on Save of 269

192 Generate Asset Depreciation Generate asset depreciation by following the steps listed below: Under the left side Menu bar of the dashboard, click on Assets. Expand the Entry tab and from the list of drop downs, click on Generate Asset Depreciation. Asset Depreciation window, with asset depreciation figures, will open. Enter a date filter and click Fetch. 192 of 269

193 Select data and click Post to post the asset depreciation. Select Post Date pop up will come. Enter date and click Submit. Save Data pop up will come. Click Yes. Success message will come up, click OK to proceed of 269

194 Unpost Asset Depreciation Unpost posted asset depreciation by following the steps listed below: Under the left side Menu bar of the dashboard, click on Assets. Expand the Entry tab and from the list of drop downs, click on Unpost Asset Depreciation. Unpost Depreciation window, with all posted asset depreciation, will open. Select the depreciation you want to unpost and click Unpost. Select Post Date pop up will come. Enter date and click Submit. Save Data pop up will come. Click Yes. Success message will come up, click OK to proceed. 194 of 269

195 Create Asset Maintenance Schedule Create a maintenance schedule of asset groups by following the steps listed below: Under the left side Menu bar of the dashboard, click on Assets. Expand the Entry tab and from the list of drop downs, click on Create Asset Maintenance Schedule. Create Schedule window will open. Select an asset group and click on the Create Maintenance Schedule button. Maintenance Schedules pop up will come up. Select a maintenance schedule or click Create New to make one. Asset Maintenance Scheduler pop up will come. Enter schedule details and click Save of 269

196 196 of 269

197 Update Asset Maintenance Schedule Update the maintenance schedule of asset groups by following the steps listed below: Under the left side Menu bar of the dashboard, click on Assets. Expand the Entry tab and from the list of drop downs, click on Update Asset Maintenance Schedule. Unpost Schedules window, with all asset group schedules, will open. Select the asset group for which you want to update maintenance schedule and click Update Schedules of 269

198 8.2 Reports Asset Groups Generate reports for all available asset groups by following the steps listed below: Under the left side Menu bar of the dashboard, click on Assets. Expand the Reports tab and from the list of drop downs, click on Asset Groups. Asset Groups Report window, with details of asset groups, will open. Click the Export button to export the report in CSV, Excel or PDF format Asset Details Report Generate reports for all asset group details by following the steps listed below: Under the left side Menu bar of the dashboard, click on Assets. 198 of 269

199 Expand the Reports tab and from the list of drop downs, click on Asset Details Report. A new Asset Details Report window, with details of asset group details, will open. Click the Export button to export the report in CSV, Excel or PDF format Asset Depreciation Details Report Generate reports for all asset depreciation details by following the steps listed below: Under the left side Menu bar of the dashboard, click on Assets. Expand the Reports tab and from the list of drop down, click on Asset Depreciation Details Report. A new Asset Depreciation Details Report window, with details of asset group depreciation, will open. Click the Export button to export the report in CSV, Excel or PDF format Asset Purchase Requisition List Generate reports for all asset purchase requisitions by following the steps listed below: Under the left side Menu bar of the dashboard, click on Assets of 269

200 Expand the Reports tab and from the list of drop downs, click on Asset Purchase Requisition List. A new Asset Purchase Requisition Report window, with details of asset purchase requisitions, will open. Click the Export button to export the report in CSV, Excel or PDF format Asset RFQ List Generate reports for all asset RFQs by following the steps listed below: Under the left side Menu bar of the dashboard, click on Assets. Expand the Reports tab and from the list of drop downs, click on Asset RFQ List. A new Request for Quotation Report window, with details of asset RFQs, will open. Click the Export button to export the report in CSV, Excel or PDF format. 200 of 269

201 8.2.6 Asset Vendor Quotation List Generate reports for all vendor asset quotations by following the steps listed below: Under the left side Menu bar of the dashboard, click on Assets. Expand the Reports tab and from the list of drop downs, click on Asset Vendor Quotation List. A new Asset Vendor Quotation Report window, with details of vendor asset quotations, will open. Click the Export button to export the report in CSV, Excel or PDF format of 269

202 8.2.7 Asset Purchase Order List Generate reports for all asset purchase orders by following the steps listed below: Under the left side Menu bar of the dashboard, click on Assets. Expand the Reports tab and from the list of drop downs, click on Asset Purchase Order List. A new Asset Purchase Order Report window, with details of asset purchase orders, will open. Click the Export button to export the report in CSV, Excel or PDF format Asset Acquired Invoice List Generate reports for all acquired asset invoices by following the steps listed below: Under the left side Menu bar of the dashboard, click on Assets. Expand the Reports tab and from the list of drop downs, click on Asset Acquired Invoice List. A new Asset Acquired Invoice List window, with details of acquired asset invoices, will open. Click the Export button to export the report in CSV, Excel or PDF format. 202 of 269

203 8.2.9 Asset Disposal Invoice List Generate reports for all disposal asset invoices by following the steps listed below: Under the left side Menu bar of the dashboard, click on Assets. Expand the Reports tab and from the list of drop downs, click on Asset Disposal Invoice List. A new Disposal Invoices Report window, with details of disposal asset invoices, will open. Click the Export button to export the report in CSV, Excel or PDF format of 269

204 Asset Receipt List Generate reports for all asset receipts by following the steps listed below: Under the left side Menu bar of the dashboard, click on Assets. Expand the Reports tab and from the list of drop downs, click on Asset Receipt List. A new Receipt Report window, with details of all asset receipts, will open. Click the Export button to export the report in CSV, Excel or PDF format Asset Delivery List Generate reports for all asset delivery orders by following the steps listed below: Under the left side Menu bar of the dashboard, click on Assets. Expand the Reports tab and from the list of drop downs, click on Asset Delivery List. A new Asset Delivery Order Report window, with details of all asset delivery orders, will open. Click the Export button to export the report in CSV, Excel or PDF format. 204 of 269

205 Asset Purchase Return List Generate reports for all asset purchase returns by following the steps listed below: Under the left side Menu bar of the dashboard, click on Assets. Expand the Reports tab and from the list of drop downs, click on Asset Purchase Return List. A new Asset Purchase Return Report window, with details of all asset purchase returns, will open. Click the Export button to export the report in CSV, Excel or PDF format of 269

206 Asset Sales Return List Generate reports for all asset sales returns by following the steps listed below: Under the left side Menu bar of the dashboard, click on Assets. Expand the Reports tab and from the list of drop downs, click on Asset Sales Return List. A new Asset Sales Return List window, with details of all asset sales returns, will open. Click the Export button to export the report in CSV, Excel or PDF format Asset Maintenance Schedules Report Generate reports for all asset maintenance schedules by following the steps listed below: Under the left side Menu bar of the dashboard, click on Assets. Expand the Reports tab and from the list of drop downs, click on Asset Maintenance Schedules Report. A new Asset Maintenance Schedule Report window, with details of all asset maintenance schedules, will open. Click the Export button to export the report in CSV, Excel or PDF format. 206 of 269

207 207 of 269

208 9 Inventory Management Deskera ERP User Manual Inventory Management is primarily about specifying the shape and percentage of stocked goods. It is required at different locations within a facility or within many locations of a supply network to precede the regular and planned course of production and stock of materials. In this Section Enable Inventory Integration Entry Stock Adjustment Stock Request Stock Issue Inter Store Stock Transfer Inter Location Stock Transfer Reports Stock Ageing Stock Valuation Report Stock Report Stock Availability by Warehouse Batchwise Stock Tracking Datewise Stock Tracking Datewise Batch Stock Tracking Material In/Out Register Stock Movement Register Stock Movement Report with Advance Search Inter Store Transfer Details Stock Adjustment Register Inter Location Transfer Details Reorder Level Report Stock Ledger Report Stock Status Report Stock Valuation Summary Report 9.1 Enable Inventory Integration Enable inventory integration with accounting by following the steps mentioned below: 208 of 269

209 Under the left side Menu bar of the dashboard, click on the System tab. Preferences and Configuration drop down will open. Expand the Preferences tab and from the list of drop downs, click on System Controls. A new Account Preferences window will open. Under Inventory Settings, click the Activate Inventory Integration checkbox. Click Save. Refresh the application and Inventory tab will now be visible under the left side Menu bar. 9.2 Entry Stock Adjustment This feature allows correction of inventory or stock records to bring them into agreement with the findings of the actual (physical) inventory. Follow the steps listed below: Under the left side Menu bar of the dashboard, click on the Inventory tab. Expand the Entry tab and from the list of drop downs, click on Stock Adjustment. A new Stock Adjustment window, with a Stock Adjustment Form, will open. Enter all mandatory details and click Save. A QA Inspection Process confirmation message pops up. Click Yes of 269

210 9.2.2 Stock Request This feature helps you raise a formal demand for a product, which is not available without sending a specific request to the organization's purchase / stores department. Follow the steps listed below: Under the left side Menu bar of the dashboard, click on the Inventory tab. Expand the Entry tab and from the list of drop downs, click on Stock Request. A new Stock Request window will open. Enter all mandatory details and click Save. A Success message will appear, click OK to proceed. 210 of 269

211 9.2.3 Stock Issue This feature allow you to issue stock/product against the stock request received from the user. Follow the steps listed below: Under the left side Menu bar of the dashboard, click on the Inventory tab. Expand the Entry tab and from the list of drop downs, click on Stock Issue. A new Stock Issue window will open. Enter all mandatory details and click Save. A Success message will appear, click OK to proceed of 269

212 9.2.4 Inter Store Stock Transfer This feature allows you to transfer stocks from one store to another store. Follow the steps listed below: Under the left side Menu bar of the dashboard, click on the Inventory tab. Expand the Entry tab and from the list of drop downs, click on Inter Store Stock Transfer. A new Inter Store Stock Transfer window will open. Enter all mandatory details and click Save. A Success message will appear, click OK to proceed. 212 of 269

213 9.2.5 Inter Location Stock Transfer This feature allows you to transfer stocks from one location to another location. Follow the steps listed below: Under the left side Menu bar of the dashboard, click on the Inventory tab. Expand the Entry tab and from the list of drop downs, click on Inter Location Stock Transfer. A new Inter Location Stock Transfer window will open. Enter all mandatory details and click Save. A Success message will appear, click OK to proceed. 9.3 Reports Stock Ageing Generate stock ageing report by following the steps listed below: Under the left side Menu bar of the dashboard, click on the Inventory tab. Expand the Reports tab and from the list of drop downs, click on Stock Ageing. A new Stock Ageing Report window, with all stock details, will open. Click the Export button to export the report in CSV, Excel or PDF format of 269

214 9.3.2 Stock Valuation Report Generate stock valuation report for products by following the steps listed below: Under the left side Menu bar of the dashboard, click on the Inventory tab. Expand the Reports tab and from the list of drop downs, click on Stock Valuation Report. A new Stock Valuation Detail Report window, with all stock valuation details, will open. Click the Export button to export the report in CSV, Excel or PDF format Stock Report Generate reports for inventory stock by following the steps listed below: Under the left side Menu bar of the dashboard, click on the Inventory tab. Expand the Reports tab and from the list of drop downs, click on Stock Report. A new Stock Report window, with all stock details, will open. Click the Export button to export the report in Excel or PDF format. 214 of 269

215 9.3.4 Stock Availability by Warehouse Generate reports for stock availability in warehouses by following the steps listed below: Under the left side Menu bar of the dashboard, click on the Inventory tab. Expand the Reports tab and from the list of drop downs, click on Stock Availability by Warehouse. A new Stock Availability by Warehouse Report window, with all stock details, will open. Click the Export button to export the report in CSV, Excel or PDF format of 269

216 9.3.5 Batchwise Stock Tracking Generate reports for batch-wise stock availability by following the steps listed below: Under the left side Menu bar of the dashboard, click on the Inventory tab. Expand the Reports tab and from the list of drop downs, click on Batchwise Stock Tracking. A new Batchwise Stock Tracking Report window, with all batch wise stock details, will open. Click the Export button to export the report in CSV, Excel or PDF format Datewise Stock Tracking Generate reports for stock availability on any given date by following the steps listed below: Under the left side Menu bar of the dashboard, click on the Inventory tab. Expand the Reports tab and from the list of drop downs, click on Datewise Stock Tracking. A new Datewise Stock Tracking Report window will open. Select a date from the Date tab, stock details for that date will come up. Click the Export button to export the report in CSV, Excel or PDF format. 216 of 269

217 9.3.7 Datewise Batch Stock Tracking Generate reports for batch-wise stock availability on any given date by following the steps listed below: Under the left side Menu bar of the dashboard, click on the Inventory tab. Expand the Reports tab and from the list of drop downs, click on Datewise Batch Stock Tracking. A new Datewise Batch Stock Tracking Report window will open. Select a date from the Date tab, batch wise stock details for that date will come up. Click the Export button to export the report in CSV, Excel or PDF format of 269

218 9.3.8 Material In/Out Register Generate reports for materials moving in and out of a facility by following the steps listed below: Under the left side Menu bar of the dashboard, click on the Inventory tab. Expand the Reports tab and from the list of drop downs, click on Material in/out Register. A new Material in/out Register Report window, with all material details, will open. Click the Export button to export the report in CSV, Excel or PDF format Stock Movement Register Generate reports for stock movement by following the steps listed below: Under the left side Menu bar of the dashboard, click on the Inventory tab. Expand the Reports tab and from the list of drop downs, click on Stock Movement Register. A new Stock Movement Register Report window will open. Apply a date filter, select a store and click the Search button. Click the Export button to export the report in CSV, Excel or PDF format. 218 of 269

219 Stock Movement Report with Advance Search Generate reports for stock movement with advanced search options, by following the steps listed below: Under the left side Menu bar of the dashboard, click on the Inventory tab. Expand the Reports tab and from the list of drop downs, click on Stock Movement Report with Advance Search. A new Stock Movement Report with Advance Search Report window, will open. Apply a date filter, select a store and click the Search button. Click the Export button to export the report in CSV, Excel or PDF format of 269

220 Inter Store Transfer Details Generate reports for all inter-store stock transfer, by following the steps listed below: Under the left side Menu bar of the dashboard, click on the Inventory tab. Expand the Reports tab and from the list of drop downs, click on Inter Store Transfer Details. A new Inter Store Transfer Details Report window, with all tabs for Incoming Requests, Outgoing Requests and Store transfer history will come up. For any incoming request, select the request and click on Accept or Reject, to accept or reject the incoming request Stock Adjustment Register Generate reports for stock adjustment records, by following the steps listed below: Under the left side Menu bar of the dashboard, click on the Inventory tab. Expand the Reports tab and from the list of drop downs, click on Stock Adjustment Register. A new Stock Adjustment Register Report window, with details of all stock adjustment records, will open. Click the Export button to export the report in CSV, Excel or PDF format. 220 of 269

221 Inter Location Transfer Details Generate reports for all inter-location stock transfer, by following the steps listed below: Under the left side Menu bar of the dashboard, click on the Inventory tab. Expand the Reports tab and from the list of drop downs, click on Inter Store Location Details. A new Inter Store Transfer Details Report window will open. Apply a date filter, select a store and click the Search button. Click the Export button to export the report in CSV, Excel or PDF format of 269

222 Reorder Level Report Generate reports for product reorder levels, by following the steps listed below: Under the left side Menu bar of the dashboard, click on the Inventory tab. Expand the Reports tab and from the list of drop downs, click on Reorder Level Report. A new Reorder Level Report window, with all product availability details, will open. Click the Export button to export the report in CSV, Excel or PDF format Stock Ledger Report Generate reports for product stock rates, by following the steps listed below: Under the left side Menu bar of the dashboard, click on the Inventory tab. Expand the Reports tab and from the list of drop downs, click on Stock Ledger Report. A new Stock Ledger Report window, with all product stock rates, will open. Click the Export button to export the report in CSV, Excel or PDF format. 222 of 269

223 Stock Status Report Generate reports for product stock status, by following the steps listed below: Under the left side Menu bar of the dashboard, click on the Inventory tab. Expand the Reports tab and from the list of drop downs, click on Stock Status Report. A new Stock Status Report window, with all product stock status, will open. Click the Export button to export the report in CSV, Excel or PDF format of 269

224 Stock Valuation Summary Report Generate reports for product stock valuation, by following the steps listed below: Under the left side Menu bar of the dashboard, click on the Inventory tab. Expand the Reports tab and from the list of drop downs, click on Stock Valuation Summary Report. A new Stock Valuation Summary Report window, will open. Apply a date filter, select a store and click the Fetch button. Click the Export button to export the report in CSV, Excel or PDF format. 224 of 269

225 10 Lease Management Optimize your organization s lease management process with Deskera Lease Management's easy lease calculations and payments. Create a Lease Quotation, convert it to a Lease Order, define Contract Terms, and generate corresponding Delivery Order and Invoice. In this section Entry Create Lease Quotation Create Lease Order Create Contract Create Lease Delivery Order Create Lease Invoice Create Lease Returns Reports Lease Quotation Report Lease Order Report Contract Register Lease Delivery Order Report Lease Invoice List Lease Returns List Product Replacement Report Product Maintenance Report 10.1 Entry Create Lease Quotation Create a new lease quotation by following the steps listed below: Under the left side Menu bar of the dashboard, click on Lease Management. Expand the Entry tab and from the list of drop downs, click on Create Lease Quotation. Lease Quotation window will open. Fill in all required details and click on Save of 269

226 Create Lease Order Create a new lease order by following the steps listed below: Under the left side Menu bar of the dashboard, click on Lease Management. Expand the Entry tab and from the list of drop downs, click on Create Lease Order. Lease Order window will open. Fill in all required details and click on Save. 226 of 269

227 Create Contract Create a new lease contract by following the steps listed below: Under the left side Menu bar of the dashboard, click on Lease Management. Expand the Entry tab and from the list of drop downs, click on Create Contract. Contract window will open. Fill in all required details and click on Save Create Lease Delivery Order Create a new lease delivery order by following the steps listed below: Under the left side Menu bar of the dashboard, click on Lease Management. Expand the Entry tab and from the list of drop downs, click on Create Lease delivery Order. Lease Delivery Order window will open. Fill in all required details and click on Save of 269

228 Create Lease Invoice Create a new lease invoice by following the steps listed below: Under the left side Menu bar of the dashboard, click on Lease Management. Expand the Entry tab and from the list of drop downs, click on Create Lease Invoice. Lease Sales Invoice window will open. Fill in all required details and click on Save. 228 of 269

229 Create Lease Returns Create a new lease return by following the steps listed below: Under the left side Menu bar of the dashboard, click on Lease Management. Expand the Entry tab and from the list of drop downs, click on Create Lease Returns. Lease Sales Return window will open. Fill in all required details and click on Save Reports Lease Quotation Report Generate reports for all lease quotations by following the steps listed below: Under the left side Menu bar of the dashboard, click on Lease Management. Expand the Reports tab and from the list of drop downs, click on Lease Quotation Report. A new Lease Quotation Report window, with details of all lease quotations, will open. Click the Export button to export the report in CSV, Excel or PDF format of 269

230 Lease Order Report Generate reports for all lease orders by following the steps listed below: Under the left side Menu bar of the dashboard, click on Lease Management. Expand the Reports tab and from the list of drop downs, click on Lease Order Report. A new Lease Order Report window, with details of all lease orders, will open. Click the Export button to export the report in CSV, Excel or PDF format. 230 of 269

231 Contract Register Generate reports for all lease contracts by following the steps listed below: Under the left side Menu bar of the dashboard, click on Lease Management. Expand the Reports tab and from the list of drop downs, click on Contract Register. A new Contract Register Report window, with details of all lease contracts, will open. Click the Export button to export the report in CSV, Excel or PDF format Lease Delivery Order Report Generate reports for all lease delivery orders by following the steps listed below: Under the left side Menu bar of the dashboard, click on Lease Management. Expand the Reports tab and from the list of drop downs, click on Lease Delivery Order Report. A new Lease Delivery Order Report window, with details of all lease delivery orders, will open. Click the Export button to export the report in CSV, Excel or PDF format of 269

232 Lease Invoice List Generate reports for all lease sales invoice by following the steps listed below: Under the left side Menu bar of the dashboard, click on Lease Management. Expand the Reports tab and from the list of drop downs, click on Lease Invoice List. A new Lease Sales Invoices Report window, with details of all lease sales invoices, will open. Click the Export button to export the report in CSV, Excel or PDF format. 232 of 269

233 Lease Returns List Generate reports for all lease sales returns by following the steps listed below: Under the left side Menu bar of the dashboard, click on Lease Management. Expand the Reports tab and from the list of drop downs, click on Lease Returns List. A new Lease Sales Returns Report window, with details of all lease sales returns, will open. Click the Export button to export the report in CSV, Excel or PDF format Product Replacement Report Generate reports for all leased product replacement orders by following the steps listed below: Under the left side Menu bar of the dashboard, click on Lease Management. Expand the Reports tab and from the list of drop downs, click on Product Replacement Report. A new Product Replacement Report window, with details of all leased product replacement orders, will open. Click the Export button to export the report in CSV, Excel or PDF format of 269

234 Product Maintenance Report Generate reports for all leased product maintenance orders by following the steps listed below: Under the left side Menu bar of the dashboard, click on Lease Management. Expand the Reports tab and from the list of drop downs, click on Product Maintenance Report. A new Product Replacement Maintenance Report window, with details of all leased product maintenance orders, will open. Click the Export button to export the report in CSV, Excel or PDF format. 234 of 269

235 235 of 269

236 11 Consignment Stock - Sales Deskera ERP User Manual Maintain and record comprehensive details related to all consignment stocks. You can easily create a Consignment Request, Delivery Order, Invoice and Return. In this section Entry Create Consignment Request Create Consignment Delivery Order Create Consignment Invoice Create Consignment Return QA Approval Reports Consignment Request Report Consignment Delivery Order Report Consignment Sales Invoice List Consignment Return List Stock - Request on Loan Report 11.1 Entry Create Consignment Request Create a new consignment sales request by following the steps listed below: Under the left side Menu bar of the dashboard, click on Consignment Stock - Sales. Expand the Entry tab and from the list of drop downs, click on Create Consignment Request. Consignment Request window will open. Fill in all required details and click on Save. 236 of 269

237 Create Consignment Delivery Order Create a new consignment sales delivery order by following the steps listed below: Under the left side Menu bar of the dashboard, click on Consignment Stock - Sales. Expand the Entry tab and from the list of drop downs, click on Create Consignment Delivery Order. Consignment Delivery Order window will open. Fill in all required details and click on Save of 269

238 Create Consignment Invoice Create a new consignment sales invoice by following the steps listed below: Under the left side Menu bar of the dashboard, click on Consignment Stock - Sales. Expand the Entry tab and from the list of drop downs, click on Create Consignment Invoice. Consignment Sales Invoice window will open. Fill in all required details and click on Save Create Consignment Return Create a new consignment sales return by following the steps listed below: Under the left side Menu bar of the dashboard, click on Consignment Stock - Sales. Expand the Entry tab and from the list of drop downs, click on Create Consignment Return. Consignment Return window will open. Fill in all required details and click on Save. A Save Data pop up will appear. Select if you want the consignment return to go through QA check or not. 238 of 269

239 QA Approval View all pending QA approvals for all consignment returns by following the steps listed below: Under the left side Menu bar of the dashboard, click on Consignment Stock - Sales. Expand the Entry tab and from the list of drop downs, click on QA Approval. QA Approval window, with details of QA approval requests, will open of 269

240 11.2 Reports Consignment Request Report Generate reports for all consignment sales requests by following the steps listed below: Under the left side Menu bar of the dashboard, click on Consignment Stock - Sales. Expand the Reports tab and from the list of drop downs, click on Consignment Request Report. Consignment Request Report window, with details of all consignment requests, will open. Click the Export button to export the report in CSV, Excel or PDF format Consignment Delivery Order Report Generate reports for all consignment delivery orders by following the steps listed below: Under the left side Menu bar of the dashboard, click on Consignment Stock - Sales. Expand the Reports tab and from the list of drop downs, click on Consignment Delivery Order Report. Consignment Delivery Order Report window, with details of all consignment delivery orders, will open. Click the Export button to export the report in CSV, Excel or PDF format. 240 of 269

241 Consignment Sales Invoice List Generate reports for all consignment sales invoices by following the steps listed below: Under the left side Menu bar of the dashboard, click on Consignment Stock - Sales. Expand the Reports tab and from the list of drop downs, click on Consignment Sales Invoice List. Consignment Sales Invoice List window, with details of all consignment sales invoices, will open. Click the Export button to export the report in CSV, Excel or PDF format of 269

242 Consignment Return List Generate reports for all consignment sales returns by following the steps listed below: Under the left side Menu bar of the dashboard, click on Consignment Stock - Sales. Expand the Reports tab and from the list of drop downs, click on Consignment Return List. Consignment Return Report window, with details of all consignment sales returns, will open. Click the Export button to export the report in CSV, Excel or PDF format Stock - Request on Loan Report Generate reports for stock request on loan, by following the steps listed below: Under the left side Menu bar of the dashboard, click on Consignment Stock - Sales. Expand the Reports tab and from the list of drop downs, click on Stock - Request on Loan Report. Stock - Request on Loan Report window, with details of all stock request on loans, will open. Click the Export button to export the report in CSV, Excel or PDF format. 242 of 269

243 243 of 269

244 12 Consignment Stock - Purchase Deskera ERP User Manual Maintain and record comprehensive details related to all vendor consignment stocks. You can easily create a Vendor Consignment Request, Delivery Order, Invoice and Return. In this section Entry Create Vendor Consignment Request Create Consignment Goods Receipt Order Create Consignment Purchase Invoice Create Consignment Purchase Return Reports Vendor Consignment Request Report Consignment Goods Receipt Order Report Consignment Purchase Invoice List Consignment Purchase Return Report 12.1 Entry Create Vendor Consignment Request Create a new vendor consignment request by following the steps listed below: Under the left side Menu bar of the dashboard, click on Consignment Stock - Purchase. Expand the Entry tab and from the list of drop downs, click on Create Vendor Consignment Request. Vendor Consignment Request window will open. Fill in all required details and click on Save. 244 of 269

245 Create Consignment Goods Receipt Order Create a new consignment goods receipt order by following the steps listed below: Under the left side Menu bar of the dashboard, click on Consignment Stock - Purchase. Expand the Entry tab and from the list of drop downs, click on Create Consignment Goods Receipt Order. Consignment Goods Receipt Order window will open. Fill in all required details and click on Save of 269

246 Create Consignment Purchase Invoice Create a new consignment purchase invoice order by following the steps listed below: Under the left side Menu bar of the dashboard, click on Consignment Stock - Purchase. Expand the Entry tab and from the list of drop downs, click on Create Consignment Purchase Invoice. Consignment Purchase Invoice window will open. Fill in all required details and click on Save Create Consignment Purchase Return Create a new consignment purchase return order by following the steps listed below: Under the left side Menu bar of the dashboard, click on Consignment Stock - Purchase. Expand the Entry tab and from the list of drop downs, click on Create Consignment Purchase Return. Consignment Purchase Invoice window will open. Fill in all required details and click on Save. 246 of 269

247 12.2 Reports Vendor Consignment Request Report Generate reports for all vendor consignment requests by following the steps listed below: Under the left side Menu bar of the dashboard, click on Consignment Stock- Purchase. Expand the Reports tab and from the list of drop downs, click on Vendor Consignment Request Report. Vendor Consignment Request Report window, with details of all vendor consignment requests, will open. Click the Export button to export the report in CSV, Excel or PDF format of 269

248 Consignment Goods Receipt Order Report Generate reports for all consignment goods receipt orders by following the steps listed below: Under the left side Menu bar of the dashboard, click on Consignment Stock - Purchase. Expand the Reports tab and from the list of drop downs, click on Consignment Goods Receipt Order Report. Consignment Goods Receipt Order Report window, with details of all consignment goods receipt orders, will open. Click the Export button to export the report in CSV, Excel or PDF format. 248 of 269

249 Consignment Purchase Invoice List Generate reports for all consignment purchase invoices by following the steps listed below: Under the left side Menu bar of the dashboard, click on Consignment Stock - Purchase. Expand the Reports tab and from the list of drop downs, click on Consignment Purchase Invoice List. Consignment Purchase Invoice Report window, with details of all consignment purchase invoices, will open. Click the Export button to export the report in CSV, Excel or PDF format Consignment Purchase Return Report Generate reports for all consignment purchase returns by following the steps listed below: Under the left side Menu bar of the dashboard, click on Consignment Stock - Purchase. Expand the Reports tab and from the list of drop downs, click on Consignment Purchase Return Report. Consignment Purchase Return Report window, with details of all consignment purchase returns, will open. Click the Export button to export the report in CSV, Excel or PDF format of 269

250 250 of 269

251 13 Statutory Ensure that you make accurate and timely GST and tax submissions to the Inland Revenue Authority of Singapore (IRAS)/Royal Malaysian Custom Department (RMCD). In this section Reports GST IRAS Audit File Tax Report 13.1 Reports GST GST Form 5 Generate the GST (Goods and Service Tax), Form 5 by following the steps listed below: Under the left hand side Menu bar of the dashboard, click on Statutory. Reports drop down will open. Expand the Reports tab and from the list of drop downs, expand the GST tab. From the options, click on GST Form 5. A new GST Form 5 window, with the GST Form 5 will open. Click Export to export the form in CSV or Excel format. Click Export to PDF File to export form in PDF format Click Print to print the GST Form of 269

252 GST Input Tax Register Generate detailed report for all purchase and expenses with GST Tax Register, by following the steps listed below: Under the left hand side Menu bar of the dashboard, click on Statutory. Reports drop down will open. Expand the Reports tab and from the list of drop downs, expand the GST tab. From the options, click on GST Input Tax Register. A new GST Report window, with all GST Paid Purchase and Expenses details, will open. Click Export to export the report in CSV or Excel format. Click Export to PDF File to export the report in PDF format. 252 of 269

253 Breakup of GST Boxes 1-9 This feature enables you to view detailed report of the GST Form 5 with breakdown of all elements. Generate a detailed by following the steps listed below: Under the left hand side Menu bar of the dashboard, click on Statutory. Reports drop down will open. Expand the Reports tab and from the list of drop downs, expand the GST tab. From the options, click on Breakup of GST Boxes 1-9. A new GST Form 5 Detailed Report window will open. Click Export to export the report in CSV or Excel format. Click Export to PDF File to export the report in PDF format of 269

254 IRAS Audit File Generate standardized accounting information for audit by following the steps listed below: Under the left hand side Menu bar of the dashboard, click on Statutory. Reports drop down will open. Expand the Reports tab and from the list of drop downs, click on IRAS Audit File. A new IRAS Audit File (IAF) pop up will open. Enter Start Date, End Date and click the Export IAF File button. 254 of 269

255 Tax Report Generate a detailed report for all taxes applicable on your accounting system, by following the steps listed below: Under the left hand side Menu bar of the dashboard, click on Statutory. Reports drop down will open. Expand the Reports tab and from the list of drop downs, click on Tax Report. A new Tax Report window, with details of all applicable sales and purchase taxes, will open. Click the Export button to export the report in CSV, Excel or PDF format of 269

256 256 of 269

257 14 Miscellaneous Configure and define payment method, payment terms, unit of measure, UOM schema, taxes, document templates, logos and cheque layout for your organization. In this section Payment Method Payment Term Unit of Measure UOM Schema Taxes Customize Template Logo Customize PDF Template Document Templates Account Revaluation IBG Cheque Layout Setup Set WIP and CP Accounts Data 14.1 Payment Method Create and update new payment methods for you organization by following the steps listed below: Under the left side Menu bar of the dashboard, click on Miscellaneous. From the list of drop downs, click on Payment Method. A new Payment Method pop-up window will open. Double click on the boxes to enter details. Click the Update button to save payment method of 269

258 14.2 Payment Term Create and update new payment terms for you organization by following the steps listed below: Under the left side Menu bar of the dashboard, click on Miscellaneous. From the list of drop downs, click on Payment Term. A new Payment Term pop up window will open. Double click on the boxes to enter details. Click the Update button to save payment term. 258 of 269

259 14.3 Unit of Measure Create and update units of measurement for your products, by following the steps listed below: Under the left side Menu bar of the dashboard, click on Miscellaneous. From the list of drop downs, click on Unit of Measure. A new Unit of Measure pop up window will open. Double click on the boxes to enter details. Click the Update button to save the new unit of measure of 269

260 14.4 UOM Schema Add, edit, delete and configure the UOM (Unit of Measure) Schema by following the steps listed below: Under the left side Menu bar of the dashboard, click on Miscellaneous. From the list of drop downs, click on UOM Schema. A new UOM Schema window will open. Click on Add UOM Schema to add a new schema. Add UOM Schema Type pop up will open. Enter details and click on Save. 260 of 269

261 14.5 Taxes Create and update organizational applicable taxes by following the steps listed below: Under the left side Menu bar of the dashboard, click on Miscellaneous. From the list of drop downs, click on Taxes. A new Taxes pop-up window will open. Double click on the boxes to enter details. Click the Update button to save the new tax of 269

262 14.6 Customize Template Logo Generate customized template logo by following the steps listed below: Under the left side Menu bar of the dashboard, click on Miscellaneous. From the list of drop downs, click on Customize Template Logo. A new Customize Template Logo pop up will open. Select an image and click Upload. 262 of 269

263 14.7 Customize PDF Template Generate customized PDF template by following the steps listed below: Under the left side Menu bar of the dashboard, click on Miscellaneous. From the list of drop downs, click on Customize PDF Template. A new Customize PDF Template pop up will open. Enter details and click Upload of 269

264 14.8 Document Templates Generate customized document template by following the steps listed below: Under the left side Menu bar of the dashboard, click on Miscellaneous. From the list of drop downs, click on Document Templates. A new Templates pop up will open. Click on Create New Template to create a new document template. A Template Type pop up will open again. Select a Template Type and click Create. A new Template window, with the template form, will open. Enter details and click Save. 264 of 269

265 14.9 Account Revaluation Re-evaluate organization accounts by following the steps listed below: Under the left side Menu bar of the dashboard, click on Miscellaneous. From the list of drop downs, click on Account Revaluation of 269

266 A new Account Revaluation pop up will open. Enter details and click the Next button to re-evaluate the selected account IBG This feature is applicable only for vendor payments. Generate IBG Entry reports, by following the steps listed below: Under the left side Menu bar of the dashboard, click on Miscellaneous. From the list of drop downs, click on IBG. A new IBG window will open. Apply a date filter, select a bank and click Fetch to fetch IBG records. Select a payment and click Generate to generate IBG record for that particular payment. A new pop up will open, click Save to save IBG txt record. 266 of 269

267 14.11 Cheque Layout Setup Configure the layout of your cheque by following the steps listed below: Under the left side Menu bar of the dashboard, click on Miscellaneous. From the list of drop downs, click on Cheque Layout Setup. A new Cheque Layout Setup pop up will open of 269

268 14.12 Set WIP and CP Accounts Data Set up WIP and CP accounts data by following the steps listed below: Under the left side Menu bar of the dashboard, click on Miscellaneous. From the list of drop downs, click on Set WIP and CP Accounts Data. A new WIP/ CP Account Settings pop up will open. Enter details and click on Save. 268 of 269

269 269 of 269