ecos activity manager

Transcription

1 ecos activity manager

2 Contents ecos activity manager activities and tasks Keys and work equipment ecos activity manager module Android-app ecos track Time management Navigation and localization Free hands for the job 2

3 ecos activity manager The ecos activity manager organizes your activities and helps you in your work at any time and in any place. Your work is greatly simplified through ongoing access to everything you need to know. If required, for example, user manuals, circuit diagrams or even evacuation plans are available to you. The latest navigation technology guides you outdoors (GPS) and also in buildings (WIFI) fast to your place of action. With vehicles in the logistics business, in security companies, service engineers or sales and on foot at industrial sites, public buildings, warehouses or exhibition areas. Time shifts in your planning can be easily detected. You can inform your customers, colleagues or partners in a timely manner of any delays. ecos activity manager ecos track ecos asset manager Personen Gegenstände Zeit, Ort, Aktivität Schlüssel, Mobilgeräte, Werkzeuge The Android application ecos track informs you in real time on your mobile device about the kind of task and what you need to know about it, the equipment needed, the date and the time required, route and destination. The optional connection to our object management system ecos asset manager enables the automated output of objects needed. This can be vehicle keys, mobile devices or tools for example. 3

4 Activities and tasks The ecos activity manager is a program for anything; such as controlling and managing tasks and work. The application consists of two parts, one part of the server-based web application ecos activity manager and, secondly, the Android application ecos track. All activities are planned and managed via the ecos activity manager. Tours are considered as activities covered with vehicles. Routes are blocks of tasks that can be accomplished in various places by foot. Tour planning Route planning The Android application ecos track provides these tasks to each employee immediately. Hereby detailed information about his task will be sent to him. This can for example be time settings or required keys. The reports that are necessary for the respective tasks can be electronically provided and filled out on-site and online. Ansicht vor Tourbeginn Ansicht vor Routenstart 4

5 Keys and work equipment The employee usually needs additional work equipment to accomplish his tasks. Keys Mobile phones, Tablets, Laptops Tools This equipment can be automatically issued efficiently by the object management system ecos asset manager without additional staff expenses. With drawers of various sizes, all kinds of items can be issued. Automatic opening and closing the compartments reduces operator errors. The wireless charging function QI is already integrated into many smartphones or tablets. In our systems this elegant charging option is already installed. Other electronic devices can be charged via a USB port. This ensures that you start your activities with fully charged mobile devices. Keys, tools or mobile devices can be tagged with RFID labels to ensure that the desired object is in the tray and available. Any delay in the return by the previous user, such as a vehicle key, can be automatically issued a key to a replacement vehicle in the same category or functionality. Possible occurring defects on a mobile device can be described and reported via an input field in the control unit of the asset manager. This unit can optionally be blocked automatically for further use and a responsible technician will be informed. ecos asset manager 5

6 ecos activity manager web module The web module ecos activity manager is a software that runs on all current Microsoft operating systems. The database is an MSSQL database, but also other data banks can be docked here, such as Oracle or MySQL. ecos systems has been working more than 10 years with Windows based program controlled systems, such as key management-, drawer- and locker systems For 5 years, this program is web-based on the.net Framework. Now, in 2nd generation, it is used under the name ecos webman II. The entire master data management, such as person-, property- or privilege master data of the module ecos activity manager is running on this proven program. All communication routines are tested over many years on many systems and are secured with the latest encryption algorithms, such as AES 256. The web module ecos activity manager can access other modules of the ecos world and seamlessly integrate into its processes, such as the reservation module ecos reserve, the time module ecos time, the alarm module ecos alarm and a fleet management with automated driver s license control. Cloud based services facilitate communication and maintenance for hundreds of systems that are already in use for years. Login ecos webman II 6

7 Android-app ecos track The Android application ecos track is generally suitable for any Android mobile device. These are the usual smartphones, including Android tablets, but also the latest "wearables, for example "Google Glass or the various smartwatches, which are currently appearing on the market. If you are considering using wearables, please consult ecos systems before purchase, since there is no android standard established yet. The interaction between, for example a SmartWatch and another mobile device, protects the device and gives you the opportunity to fulfill your tasks free-handed. ecos track uses the most sensors of these mobile devices, therefore, some functions for some older devices are not or only partially available. The administration functions The administration menu is provided for preparing the routes. New NFC or barcode checkpoints can be attached (if necessary with an associated photo) and read with their GPS and Wi-coordinates. Parallel to this, the time required to walk the particular route is determined. Parallel to this, the time required to walk the particular route is determined. However, the most Matching of the industrial plan with the building plan important function is to create the corridor plans. This is done individually for each floor. The floors are locally associated with the building and compared with the satellite image. The activity functions Administration menu Tasks and activities per checkpoint: Instructions and required documents or reports are provided to each checkpoint. Directions and position: Maps with directions and photos of the RFID sticker or the shelf are stored for easy induction. Special incidents / disorder documentation: Incidents, such as broken windows or empty shelves can be photographed and annotated. This information is provided with a position indication and a time stamp in real time to the control center. The alarm functions Time alarms: All tasks, checkpoints, routes and tours can be equipped with time windows, which trigger alarms if exceeded. This can be as vibration or audible alarm on site or as an alarm message to the central office - even on a stepped alerting process. Dead man s switch: A switch that is automatically operated if the human operator becomes incapacitated. Adjustable by time with Initial alarm at the device. Sabotage alarm: Silent alarm at misuse or attempted manipulation of the mobile device Emergency button: For immediate dispatch of an emergency alarm signal to the control center Emergency numbers: Only predetermined numbers can be called 7

8 Time management Zukunft planen Gegenwart kontrollieren Vergangenheit analysieren Plan future The ecos activity manager in conjunction with the ecos asset manager and the Android app ecos track allows you to plan easy and efficiently. All necessary information, documents and equipment can be completely passed without much time expenses. This reduces your transfer times and your work equipment such as vehicles, tools, mobile devices and their communication (SIM card) will be used more efficiently. Control present day The unique capabilities of modern mobile devices, combined with the intelligent use, allow us many and never seen opportunities. Modern communication networks with affordable communications costs allow real time information to obtain from any person who is equipped with a mobile device. By logging on to our ecos track application, that person is visible to the ecos activity manager. At this time, the person is no longer alone, but has a partner at his side, which can be of valuable assistance in all situations. Analyze past Search and filter functions allow you to easily analyze the obtained data and refine their cost-calculation. A wide variety of modern data exchange protocols, such as Web Services, are subject to accounting programs which are supplied with relevant original data and therefore many steps can be saved. This reduces errors and simplifies their enterprise processes documentation and archiving obligations. 8

9 Calendar The interactive calendar is the control center of your planning. At a glance you can see the status of your planning. The automatic data transfer of complete tours, informs you about the completion of activities and also on their degree of fulfillment. The simple color coding makes it easy to keep an eye on a variety of tours and staff. Interactive calendar Live-View The live view keeps you always up to date. The automatic update informs you about all activities of your employees and helps you to quickly identify bottlenecks and then adjust your planning. You can follow each tour and each activity. In any emergency situation, you can react immediately. Live-view with 3 active employees Protocol The analysis of the historical data on all activities will allow you to identify inefficiencies and adjust your plans. The large amount of real-time information allows you to efficiently manage your organization and align your processes optimally. Your documentation and verification requirement is drastically reduced. Protocol of employee activities 9

10 Navigation and localization The most important technological innovation, which is worldwide unique in this way, is the possibility to locate your employees anywhere. The combination of GPS data in the outer region, WIFI data in buildings, and NFC checkpoints in all other locations that are not accessible by satellites or WIFI routers, such as basements or garages, ensure you the safety of your employees at any time. For this purpose, check points or corridors are defined that should be passed after a certain time. A long delay can automatically trigger an alarm. Checkpoints Checkpoints are the most important master data throughout the application. They are the basis to define routes and tours. These can be assigned to tasks and objects. Checkpoints can be buildings, corridors, stairs or rooms. Even the attachment of a RFID sticker is sufficient to define a specific space such as the interior of a safe. The different localization methods recognize when they are applicable and switch automatically the view of the map to a hallway plan. Checkpoint administration GPS-Corridors (Radius 50 m to 500 m), GPS-Checkpoints (Radius 5 m to 50 m) It is enough to enter an address to define a GPS checkpoint. Even a simple click on the map marks the desired point or corridor. A special feature is the GPS corridor. The GPS Corridor cannot be assigned to tasks or objects. But it is extremely helpful to know when the employee has left the company and when he has returned. For long distances on a regular basis with a large radius, for example on motorways, corridors can be defined and delays caused by traffic jams are reported early and automatically. WIFI-Checkpoints (Radius 2 m to 5 m) To get WIFI-checkpoints, the desired space must be marked only in the relevant corridor plan. NFC-Checkpoints (Radius 0,1 m) By attaching RFID tags at key points, which are to be visited under all circumstances, the employee can be localized up to a few centimeters. QR or Barcode-Checkpoints (Radius 0,1 m) For frequently changing places or only temporarily present objects, such as vehicles, the application of bar code stickers makes sense. 10

11 Tour plan To create the desired tours, GPS-checkpoints and GPS-corridors can be selected. The calculation of the total travel time happens automatically. This will always be optimized for the fastest way. Route plan Tour planning To create route maps, Wireless or NFC check points are created in the order you want. The runtimes are known from the first inspection, but may be adjusted later on the basis of experience. Corridor plan Floor plan The corridor plan is created for each floor. The respective floor must be run once, to catch the WIFI-signals. This will mark the arrangement of the staircases and corridors as well as the exits or emergency exits. NFCcheckpoints can be placed at particularly important key points. The detected routers are displayed in order to estimate the accuracy. In the live-view the last 10 meters walking distance is displayed concretely while the estimated length of stay is displayed as a green cloud. Marking methods For safety reasons, the RFID stickers used for the NFC check points are provided with break points and therefore can only be used once. They will be destroyed when removed and can then no longer be read. For certain applications, such as in warehouses or parking lots, bar codes or QR codes can be assigned to specific locations and read out via the mobile device. Usually, the built-in camera will do the job. There are also Android-powered devices with a more comfortable reading device for logistics applications. 11

12 Xnnovation Corp. (Div: Ecos Systems) Montreal, Qc. Canada - Champlain NY, USA Tel: Sales: contact@xnnovation.com Support: support@xnnovation.com A member company of: Ecos Systems Germany (Head Office) Stockstädter Str Großostheim_Germany Tel.: + 49(0) ecos systems GmbH Subject to change V6