Changing Lives through Sport and Physical Activity

Transcription

1 Changing Lives through Sport and Physical Activity Tender opportunity 26 June 2018 Linda Macdonald, The Robertson Trust Pamela Dewar, sportscotland Yvonne McBride, Partnerships for Procurement

2 Overview Background to Changing Lives through Sport & Physical Activity Workforce education Strong & Effective Organisations tender Overview Workstrands 1 & 2 Specification conditions Management of contract Tender process and timescales Partnership for Procurement support Questions

3 Background Key partners Using sport and physical activity to intentionally bring about positive change for individuals and communities Sport for Change Research (Feb 17) Key factors in Sport for Change approaches CLTSPA programme; Clear messaging and leadership Workforce education Funding

4 Workforce education Focus areas: Effective Organisations Approaches Organisational Coach / practitioner Passive and Targeted Audiences: Professional staff Sport clubs and community organisations

5 Supporting strong and effective organisations Aim Workstrands 1 and 2 Clubs and Communities framework Key: Blended learning approaches What context exists Process for refining outcomes

6 Workstrand 1 General blended learning opportunities for support and delivery organisations Outcomes Audience Stages Develop Deliver to support organisations Deliver to delivery organisations Review Value

7 Workstrand 2 Direct 1:2:1 development support to individual delivery organisations Outcomes Audience Stages Develop Agree work and contract Deliver to delivery organisations Review Value

8 Clubs and Communities Framework Organised Sustainable Thematic areas Vision, strategy and planning Governance Effective Resource Management and Operational Delivery Workstrand 1 Workstrand 2 Impact and Improvement Connected Partnerships and Collaboration Understanding Community

9 Clubs and Communities Framework Thematic areas Workstrand 1 Workstrand 2 People Effective Leadership Great People Effective Delivery Profile Building your profile Places Safe and Purposeful Environments

10 Specification conditions Product/service Contracted organisation Bids must address all aspects of a workstrand - consortia bids welcomed Organisations can bid for one or both workstrands

11 Management of contract Engaged by The Robertson Trust Managed through Operational group Comms and reporting Integration with wider work

12 Tender process Tender responses Must cover a whole workstrand Consortia bids welcome, but must have a lead organisation Separate bids for each workstream 6 sides of A4 (inc work plan), budget form, organisational info Key criteria Appointment of successful bidder

13 Criteria Weighting Compelling Vision 15% Planning & Delivering results 25% Expert practitioners 25% Governance arrangements 15% Communication 10% Value for money 10%

14 Work area Procurement Open day/tender opens Tender timeline Procurement Partnership for Procurement support session Procurement Tender closes Procurement interviews if relevant Procurement Application decisions made Delivery subcontract agreement in place Delivery orientation with Operational group Delivery sportscotland staff Delivery professional support staff in partner organisations Delivery to sports clubs and community organisations Period 26 th June 6 th July (Glasgow) Monday 20th August, 1pm w/c 27 th August w/c 3 rd September w/c 17 th September w/c 24 th September October November-ongoing December - ongoing

15 Changing Lives through Sport & Physical Activity P4P Supports 26 June 2018 Yvonne McBride

16 Our Partners

17 Partnership & Procurement Support Collaborative approach to tendering Increased skills and capacity Increased sustainability

18 P4P Collaboration Toolkit Developed to support organisations who are considering working together. You can use the toolkit as a quick go to guide to collaboration and to track your progress. It has been prepared with three phases that follow the typical lifecycle of a collaborative project.

19 Why Collaborate? In response to changes in funding/contracting arrangements To improve service offering or fill gaps, develop ideas, innovate To extend service, geographically or in scope To access funding or bid for contracts To complement services Increased efficiency, effectiveness and economies of scale

20 P4P Website Our P4P website includes a bank of online tools and resources such as: a mix of external partner / stakeholder information relevant to the sector around collaboration and tendering And P4P resources: P4P How to Create a Bid Library and our 10 stage procurement guide covering early stage understanding your market through to evaluation and continuous improvement. New for the P4P Collaboration Toolkit

21 Collaboration Toolkit Baseline Dashboard

22 Ready for Business (RfB) Third Sector Register The P4P website hosts the refreshed Ready for Business Register; which incorporates details of Supported Businesses. The register; which is open access, is a searchable database of third sector suppliers.

23 Specific P4P support This ITT Collaboration workshop 6 July Partnership Agreement Tender review and moving forward Further collaboration and tender support for third sector

24 Thanks

25 Next steps ITT Powerpoint and Q&As uploaded 2 week period for further Q&As Partnerships for procurement session

26 Questions?