New Clients Buyer Name Enquiry. Training Option Success. Auction R.W. Sale Buyer. Vendor Search. Vendor EFT No

Transcription

1 New Clients 2016 Australia Schild Estate Gooree Park Pacific Vintners Rusden Wines Murray Street Sidewood Estate Bimbadgen Wines Brand s Laira Morris of Rutherglen Casey Auctions Thomas Chin Signor Vino Buyer Name Enquiry New Auction Enquiry menu option allows you to search all closed sales. EU Casella UK Pacific Vintners EzyAuction.NEWS October 2016 South Africa Cloof Wine Estate Barnard Boyes Wines De Grendel Wines Training Option Success We can access your data via TeamViewer & provide up to 3 hours training for $450. Auction R.W. Sale Buyer When system parameter Auction: Sales Buyer = Regular Buyer is set to Yes and the Sale Buyer is the primary sequence, Sale can then be selected as Secondary sequence. Vendor EFT No System parameter General: Next EFT Number has been introduced to manage next available EFT number. Vendor Search The Consignment and Item Maintenance options, on leaving Vendor blank a search box is displayed providing more options. Each Vendor payment will have a unique number prefixed with E. The office will close midday Friday 23 rd of December and reopen Tuesday 3 rd of January. If urgent, please do not hesitate to contact Peter Ellis on

2 Table of Contents New Menu Options 3 New System Parameters 3 Menu Option Parameter Settings 4 Enhancements Accounts Payable Concur Interface 5 Creditor Defaults To Yes 5 Creditor EFT Payments Listing Inc. A/C Details 5 Accounts Receivable Debtor Defaults To Yes 6 TB Shows Credit Note Original Sale Number 6 Record Additional 6 Printers Against Debtors 7 Debtor Average Days To Pay 8 Trial Balance Sequence By Debtor Group 8 Debtor Count Based On Last Sale Date 8 Debtor Statement Sales Paid Highlighted 9 Trial Balance By Due Date Projected Receipts 9 Asset Register Asset Alias Added To Global Asset Maintenance 10 General Ledger Project Ledger Summary Format 11 Stock Control Wine Show Awards Great Gold & Costs 14 Negative Stock & Non-Stock Discounts 14 Stock R.W. Areas Of Use Selection 15 Stock Requiring Reorder Location Group Selection 15 Stock Item Default Creditor 15 Specify Whether A Stock Item Can Be Discounted 16 Stock Item Statutory Summary 16 EzyPDA Stock Transfer 17 Stock Audit Trail To Exclude Cost 17 Export Stock Details Lots Format 18 VCGLR Compliance 18 Stock Website Interface 19 Sales Apply Rebates As Creditor Payment 20 Import Con. Note Tracking No 22 Import EFT Rejections File 22 Sales R.W. Special Style Source Selection 23 Auction Auction R.W. Sequence By Sales Buyer 24 Buyer Name Invoice Enquiry 24 Vendor EFT Payment Unique No 25 Additional General Consignment Details 26 Vehicle Aggregate Added 26 Exclude Accepted Referrals 26 Vendor Search 26 Extra Sale Details For Website 26 Marketing & CRM Prospect Default To Yes 11 Purchase Orders Additional Authorisation Users 12 Payroll Leave Audit Trail Type Selection 12 Super Appended To Export Payslips 12 Employee Default To Yes 13 Flag Super Schemes As Inactive 13 Payment Summary Reconciliation Totals 13 EzyAuction Newsletter October of 27

3 New Menu Options Auction Auction Enquiry, Buyer Name Invoice Enquiry General Ledger General Ledger Reports, Export Project Ledger Stock Control Sales Reference, POS Vouchers Sales Orders, Sales Order Export Sales Orders, Order Pallet Label Print Cellar Door Sales, POS Vouchers Entry Cellar Door Sales, POS Vouchers Listing Cellar Door Sales, Club Member Dates Summary Mail Order & Wine Club, Import Con. Note Tracking No Mail Order & Wine Club, Import EFT Rejections File New System Parameters General: Next EFT No General: Password, Allow Reuse Of Last 5 General: Default SMTP Server Address 2 Auction: Sale Entry, Extra Details Auction: Item Entry, Record Engine Type Auction: Item Entry, Record Fuel Type Batch: Trust P/Orders Auction: Vendor, Separate EFT Batches C/Door: POS, Voucher Payment Method C/Door: POS, Multiple User/Sales Reps M/Order: Langton's Order Sales Orders: Export File Sales: Maintain Inactive Sales Reps Sales Orders: Confirm., Check On Hand On selecting a system parameter press the [F10] key or select the Help button, top right of screen, to display helpful information. EzyAuction Newsletter October of 27

4 MENU OPTION PARAMETER SETTINGS On selecting a menu option, select the System Parameter Information button top right of the screen. Carefully check each system parameter setting to determine whether there are any features you want to turn on or off. It is recommended that any changes are first done in the TEST company and its impact checked by all staff who will be affected. System Administraton System Parameters On selecting a system parameter press the [F10] key or select the Help button, top right of screen, to display helpful information about the parameter. EzyAuction Newsletter October of 27

5 Accounts Payable Concur Interface Format 4 has been introduced. Save time and reduce errors. A/P Administration Import Creditor Transactions Creditor Defaults To Yes When inserting or modifying a Creditor, if an address has been recorded, the corresponding e- prompt will be set to Yes. Ensure bulk ing of purchase orders and/or remittance advices doesn t exclude any Creditors. Accounts Payable Maintenance Creditors Please note that the e- setting can be changed for a range of Creditors using the A/P Administration, Global Creditor Maintenance option. Creditor EFT Payments Listing Inc. A/C Details Print Bank Details prompt has been added to the selection criteria. Verify bank account details. A/P Payments Creditor Payment Listing EzyAuction Newsletter October of 27

6 Accounts Receivable Debtor Defaults To Yes When inserting or modifying a Debtor, if an address has been recorded, the corresponding e- prompt will be set to Yes. Easily identify which sale was credited. Accounts Receivable Reports Debtor Detail Trial Balance Please note that the e- setting can be changed for a range of Debtors using the A/R Administration, Global Debtor Maintenance option. TB Shows Credit Note Original Sale Number When Print Sale Reference is set to Yes, original sale docket number recorded against credit note is reported. Report original sales being credited. Accounts Receivable Maintenance Debtor Detail Trial Balance EzyAuction Newsletter October of 27

7 Accounts Receivable (Cont d) Record Additional 6 Printers Against Debtors System parameters C/Door: POS, Kitchen/Bar Printer 7 12 have been introduced. Specify which printers are to be used for each nonstock item and stock group. POS checks for printer setting against Debtor first. When system parameter Acc/Rec: Stationery Settings On Debtors is set to Yes, up to 12 printers can now be recorded against a Debtor Required for large restaurants with many zones. Accounts Receivable Maintenance Debtor Additional Details Stock Reference Maintenance Stock Groups Sales Administration Import Non-Stock Details Cellar Door Sales POS EzyAuction Newsletter October of 27

8 Accounts Receivable (Cont d) Debtor Average Days To Pay Print Average Days To Pay prompt has been added to the selection criteria. Report how quickly customers generally take to pay. Accounts Receivable Reports Debtor Trial Balance Trial Balance Sequenced By Debtor Group Debtor Group added to the Sequence options. Total by Debtor Group. Accounts Receivable Reports Debtor Trial Balance Debtor Count Based On Last Sale Date Last Sale Date has been added to the selection criteria. Report count of Debtors that actually purchased for specified date range. Accounts Receivable Reports Debtor Count EzyAuction Newsletter October of 27

9 Accounts Receivable (Cont d) Debtor Statement Sales Paid Highlighted The Stationery Designer allows you to specify whether you want an asterisk to appear against entries that have been paid. This new option has been added to both the Trans and TransLine2 line types. Highlights which invoices have been flagged as paid It may reduce statement queries from customers. System Administration Stationery Designer Accounts Receivable Report Debtor Statements Trial Balance By Due Date Projected Receipts Show Projected Receipts prompt has been added to the selection critria. Report when money should arrive based on invoice due date. Accounts Receivable Report Trial Balance By Due Date EzyAuction Newsletter October of 27

10 Asset Register Asset Alias Added To Global Asset Maintenance Alias has been added to the selection criteria. Easily change the alias recorded against a range of assets. Asset Administration Global Asset Maintenance EzyAuction Newsletter October of 27

11 General Ledger Project Ledger Summary Format Format has been added to the selection criteria with scroll list options Summary and Detail. The new Summary format excludes the transactions. Produce summary version Export project details to MS Excel for further manipulation or reporting. General Ledger Administration Export Project Ledger General Ledger Reports Project Ledger Export Project Ledger is a new menu option. Marketing & CRM Prospect Defaults To Yes When inserting or modifying a Prospect, if an address has been recorded, the corresponding e- prompt will be set to Yes. Ensure bulk ing of newsletters to mailing list members doesn t exclude anyone on the mailing list. Marketing Reference Maint. Prospects EzyAuction Newsletter October of 27

12 Purchase Orders Additional Authorisation Users Two OR users were added. More users can now authorise purchase orders to avoid issues when users are on leave. User Access User Purchase Order Limits Payroll Leave Audit Trail Type Selection (Australia Only) Print Leave Type prompt has been added to the selection criteria. Report only 1 leave type. Payroll Operations Reports Leave Audit Trail Super Appended To Export Payslips Super amount and calculate super have been appended to the file for format 1. Payroll Administration Export Payslip History EzyAuction Newsletter October of 27

13 Payroll (cont d) Employee Defaults To Yes When inserting or modifying an Employee, if an address has been recorded, the corresponding e- prompt will be set to Yes. Ensure bulk ing of payslips don t exclude any Employees. Payroll Reference Maintenance Employees Flag Super Schemes As Inactive (Australia Only) Active has been introduced. Ensure that obsolete superannuation schemes are not selected. Payroll Reference Superannuation Schemes Employee Payroll Administration Export Superannuation Payment Summary Reconciliation Totals Gross reconciliation displayed at bottom of report. Report gross cents. Payroll Operation Reports Payment Summary Report EzyAuction Newsletter October of 27

14 Stock Control Wine Show Awards Great Gold & Costs GRGold was added to the award options and cost has been introduced. Record new award Track cost of entering shows. Wine Show Awards Show Results Entry Show Results Listing Show Results Summary Negative Stock & Non-Stock Discounts A negative discount rate can now be recorded. In the example shown, the discount for wine club members is 10%. But if a member purchases a Caesar Salad, the discount will be 5% and if they purchase any merchandise there will not be any discount. More flexibility in applying discounts. Stock Control Disc. Class/Stock Discounts Debtor Stock Discounts Sales Sales Invoice Entry Mail Order Sales Entry Mail Order Dockets Generation Cellar Door Sales POS Or EzyAuction Newsletter October of 27

15 Stock Control (cont d) Stock R.W. Areas Of Use Selection Stock Areas Of Use has been added to the selection criteria. Report Title can now also be changed. Easily report by stock item profile areas of use. Stock Report Writer Stock Report Generation Stock Requiring Reorder Location Group Selection Location Group has been added to the selection criteria. Stock Operations Reports Stock Requiring Re-Order Stock Item Default Creditor When system parameter P/Orders: Entry, Use Creditor Stock Item is set to Yes and a default Creditor is recorded against a stock item, the Stock Item Creditors option will also be impacted. Automatically update the Creditor Stock Item option. Stock Reference Maintenance Stock Items EzyAuction Newsletter October of 27

16 Stock Control (cont d) Specify Whether A Stock Item Can Be Discounted Discount prompt has been added, defaulting to Yes. When set to No, each of the Sales Entry options will default the discount to zero. Flag stock items not to be discounted. Stock Reference Stock Items Stock Administration Import Stock Item Details Export Stock Item Details Global Stock Item Maintenance Stock Groups Sales Sales Order Entry Sales Credit Note Entry Mail Order Entry POS Sales Administration Import Sales Dockets Import Cellar Door Dockets Import Sales Credit Notes Copy Stock Items Stock Item Statutory Summary Summary (Statutory) has been added to the Format options. Easily check statutory setup. Stock Reference Reports Stock Items EzyAuction Newsletter October of 27

17 Stock Control (cont d) EzyPDA Stock Transfer Stock Transfer Entry option has been added. Ability to use an iphone or tablet to record transfer of stock between locations. EzyPDA Stock Audit Trail To Exclude Cost The following have been added to the selection criteria Print Costs Print EOM Balances Location. Exclude costs Report by location Reduce length of report by excluding the EOM transactions. Stock Operations Reports Stock Cost Audit Trail EzyAuction Newsletter October of 27

18 Stock Control (cont d) Export Stock Details Lots Format Lots has been added to the Format options. Utilise Excel to interrogate lot tracking transactions. Stock Administration Export Stock Item Details VCGLR Compliance VCGLR No can now be recorded against alcohol types and has been appended to the Liquor export file. Victoria Commission For Gambling & Liquor Regulation compliance. Stock Reference Alcohol Types Sales Statutory Reports Export Liquor Report 1=Beer Low <=48 Ltrs 2=Beer Low >48 Ltrs 3=Beer Medium <=48 Ltrs 4=Beer Medium >48 Ltrs 5=Beer Heavy <=48 Ltrs 6=Beer Heavy >48 Ltrs 7=Wine Bottle <=1.5 Ltrs 8=Wine Cask >= 2 Ltrs <= 20 Ltrs 9=Wine Bulk > 20 Ltrs 10=Wine Bulk For bottling elsewhere or blending 11=Fortified Wine Bottle <=1.5 Ltrs 12=Fortified Wine Cask >= 2 Ltrs <= 20 Ltrs 13=Fortified Wine Bulk > 20 Ltrs 14=Fortified Wine Bulk For bottling elsewhere or blending 15=Spirits Standard 16=Spirits Ready to Drink 17=Cider. EzyAuction Newsletter October of 27

19 Stock Control (cont d) Stock Website Interface Steps for uploading stock items to your website 1. Specify which additional stock group will be used to identify stock items for sale on your website using the System Administration, System Parameters option. Group 6 is being used in the example shown below. Streamline interface with website if you have a lot of stock items Easily upload current STOH & prices. Sales Administration Import Web Debtor/Order/Pack Stock Administration Export Stock Item Details Export Stock Item Prices 2. Record the acceptable values for this new group using the Stock Reference Maintenance, Additional Stock Groupings option. 3. Initialise the new group to NO for all stock items using the Stock Administration, Global Stock Item Maintenance option. 4. Set the following system parameters Utilise the above report to check the WEB setting recorded against each stock item. 5. Export the Stock Items for uploading using the Export Stock Item Details and/or Export Stock Item Prices options. 6. On running the Import Web Debtor/Order/Pack option, select the EZY or VIN65 format and the export files will also be created. Sales: Website Add. STK Grp (1-14) ie. 6 in this example Sales: Website Add. STK Grp Val. ie. YES in this example Sales: Website Stock Location Specify location if only one is being used. EzyAuction Newsletter October of 27

20 Sales Apply Rebates As Creditor Payment System parameter Sales C/Notes: Prompt For Creditor has been introduced, defaulting to No. When this parameter is set to Yes, the Sales Credit Note Entry option will prompt for Creditor. On Updating the Sales Credit Note an A/R Invoice & Adjustment will also be created and updated. Sales Credit Note Update DR Debtor Control CR Suspense. A/R Invoice & Adjustment CR Creditor Control DR Suspense. It is recommended that you try this new feature in your TEST Company first! Receive rebates from liquor stores as a payment (as opposed to A&P discount). Sales Credit Note Sales Credit Note Entry Sales Credit Note Listing Sales Credit Note Update A/R Invoice & Adjustment UPDATE A/R Invoice & Adjustment UPDATE Setup credit note reason for rebate with Update Stock On Hand set to No. EzyAuction Newsletter October of 27

21 Sales (cont d) Apply Rebates As Creditor Payment (cont d) Creditor Drill Down Enquiry will show that an A/P Invoice & Adjustment was created and updated. Acc/Pay: Inv/Adj, Batch Complete Flag This system parameter is generally set to No. When set to Yes, the Creditor transaction will NOT be automatically updated. Debtor Drill Down Enquiry will show that an A/R Invoice & Adjustment was created and updated. EzyAuction Newsletter October of 27

22 Sales (cont d) Import Con. Note Tracking No New menu option. eparcel provides a file of tracking numbers which can be imported and recorded against the Carrier Ref.. Format Docket No Tracking No. Record freight tracking number against each sale Provide members with tracking no. Mail Order & Wine Club Import Con. Note Tracking No Import EFT Rejections File New menu option to flag mail order sale with rejected payment on hold. Rejection file provide by CBA includes the following 3 reasons; INV CARD NUMBER DECLINED EXPIRED CARD. Quick & easy method of flagging mail orders with payment issues on hold. Mail Order & Wine Club Import EFT Rejections File Alternatively, you can produce a CSV file using Excel with a list of docket numbers to be flagged as on hold with reason in column B. Format CBA EZY EzyAuction Newsletter October of 27

23 Sales (cont d) Sales R.W. Special Style Source Selection Source has been added to the Selection Criteria for the Special and By Date styles, allowing you to specify the 6 sale module options. Despatch Date has also been added to Sequence and Selection Criteria for the By Date style. Ability to report each sales source separately. Sales Report Writer Sales Report Maintenance Sales Report Generation EzyAuction Newsletter October of 27

24 Auction Auction R.W. Sequence By Sale Buyer When system parameter Auction: Sales Buyer = Regular Buyer is set to Yes and the Sale Buyer is the primary sequence, Sale can then be selected as Secondary sequence. Produce customised reports by Sale Buyer across multiple sales. Auction Report Writer Auction Report Maintenance Buyer Name Invoice Enquiry New menu option. Search for Buyer in ALL closed sales. Auction Enquiry Buyer Name Invoice Enquiry EzyAuction Newsletter October of 27

25 Auction (cont d) Vendor EFT Payments Unique No System parameter General: Next EFT Number has been introduced to record next available EFT number. The following screen will be displayed for a Vendor flagged for EFT payment. EFT Type Sale No.+EFT Ref Static+EFT Ref. Generate a unique EFT reference for each Vendor. Vendor Maintenance Vendors Vendor Payments Vendor EFT No/Cheque Print Vendor Payment Listing Vendor Payment Summary Vendor Remittance Print Vendor Payment Update System Administration Stationery Designer Trust Bank Reconciliation Bank Transactions Listing Archive Presented Transactions Vendor Administration Archive Paid Transactions Stationery Designer EFT No has been added to the Vendor Remittance Advice. EFF Static Reference Can be used to record the Vendor PO or Invoice number. Vendor EFT No/Cheque Print This menu option was formerly Vendor Cheque Print. On running this option the Vendors flagged for EFT payment will have an EFT numbe, prefixed with E, recorded against them. Vendor Payment Listing This report displays the EFT number generated from running the Vendor EFT No/Cheque Print option. Vendor Remittance Advice The stationery designer will allow you to include the additional information. EzyAuction Newsletter October of 27

26 Auction (cont d) Additional General Consignment Details The following system parameters were introduced with both defaulting to No. Auction: Item Entry, Record Fuel Type Auction: Item Entry, Record Engine Type. Record information relevant to an engine. Auction Pre Sales Item Maintenance Vehicle Aggregate Added ATM, aggregate trailer mass, has been added. 4 comment lines were also added to the last screen. Auction Vehicles Vehicle Maintenance Exclude Accepted Referrals Print Accepted Referrals prompt has been added to the selection criteria Exclude accepted referrals. Auction Sale Referral Listing Call-Over Sheets Print Vendor Search On leaving Vendor blank a search box is displayed. Easier to find required Vendor. Auction Pre Sales Consignment Maintenance Item Maintenance EzyAuction Newsletter October of 27

27 Auction (cont d) Extra Sale Details For Website When system parameter Auction: Sales, Extra Details is set to Yes, a lot more information can be recorded against the sale. Record sales details required for website interface. Auction Pre Sales Sale Maintenance Sale Listing EzyAuction Newsletter October of 27