Fuel Interface Imports details of fuel usage and costs from electronic fuel equipment and card systems.

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1 Modules provides powerful and flexible fleet management control. Its modular design enables users to select the functional modules they require now, and add as requirements and budgets allow. The main menu Vehicles The Drivers module allows the user to record comprehensive information on each vehicle in the fleet. Information is gathered from other modules of the suite, to provide a full analysis of costs against budgets. System Control The System Control module allows the System Administrator to set up standard information to be used throughout the system along with User id s and passwords. The Utilities module has a backup and restore function and an easy to use data export and import facility. Vehicle Bookings / Pool Car The vehicle booking/pool car module is designed to enable short or long term allocation and charging of vehicles to a driver/cost centre. Costs The costs module enables the recording of all costs associated with a vehicle, costs can be categorised e.g service and repair, fuel, finance etc Fuel Interface Imports details of fuel usage and costs from electronic fuel equipment and card systems. Memo / Reminders Allows memos and reminder to be set against Vehicles, Drivers, Accidents and Jobs. Action Dates Automatic production of critical date report. Drivers Driver records are an essential part of fleet management, especially when related to company cars and their usage. The Drivers module provides functions to associate a vehicle with a driver, give a history of allocations and enable the production of legislative documentation Accidents The Accident module records basic details, processes claims and provides the information necessary for risk management.

2 Vehicles The Vehicles module allows the user to record comprehensive fleet information. Information is gathered from other modules of the suite, to provide a full analysis of costs against budgets. The vehicle viewer Status and availability tracking Allocates vehicle types, locations, departments and cost centres Standing cost details and whole life costing Historical analysis of costs and budgets Running cost analysis The vehicle costs/budgets screen Example reports Flexible definition of fleet records contents and field list layout. Key searches via browsers Links to other fleet management functions including:- accidents, drivers, pool hire, fuel and maintenance Flexible specification details System codes supported by userdefined lookup table Standing orders for regular costs and reminders Critical date reminders including forms and letter production The vehicle dates screen Flexible depreciation calculation Purchase and disposal details Flexible report writer with links to spread sheets and word processing Produces other documents to support fleet administration Additional features Access to related images Close integration with other office systems Standard reports include: Fleet List Disposal Analysis Replacement Schedule MOT s Due Re-licences Due Services Due Life MPG Report Cost Summaries P11D P46

3 Drivers Driver records are an essential part of fleet management, especially when related to company cars and their usage. The Drivers module provides functions to associate a vehicle with a driver give a history of allocations and enable the production of legislative documentation. The driver viewer Links with office products to enable production of standard forms and letters Licence and entitlement details Endorsement records Driver training records Links to Accident module The licence details screen Example reports Flexible definition of driver records and screen layouts Tracks movements of drivers between vehicles within the changes module Provides information concerning P11D records Analysis of business and private mileage Information to support company car schemes:- driver contribution, car grade entitlement Critical date recording and reminders The driver details screen Additional features Links to personnel systems Links to scanned images of driver licences or photographs Standard reports include: Driver list by cost centre Driver list by vehicle Licence check report and letter P46 P11D

4 Accidents The accident module records basic details, processes claims and provides the information necessary for risk management. The accident viewer Own and third party details Estimate & actual job costs Accident costs and recoveries Accident file linked to jobs for automatic update Cost against recovery analysis History of status/events Progress chasing with event driven status Action plan and reminders The actions screen Additional features Import/export facilities to and from other systems Production of standard letters and forms to support the process Image capture including diagrams and photographs The image capture screen Field List formatting to match forms and procedures Links to other databases including vehicles and drivers Automatic generation of accident number Code tables relevant to own operation including: accident reasons, road and weather condition, blameworthiness, damage type, repairer Identification of police involvement The accident circumstances screen Flexible reports and summaries including: analysis of accidents by vehicle, driver, reason, cost centre/department location Criminal damage details Temporary hire booking details Example Report Standard reports include: Accident Incident report Accident Driver report Costs versus recovery

5 Vehicle booking/pool car The vehicle booking/pool car module is designed to enable short or long term allocation of vehicles to a driver/cost centre. The vehicle booking viewer Check out/in facility to track outstanding and on-going bookings List by registration number, driver, start date, end date or rate The check out/in screen Example reports Vehicle availability graphical planner Vehicle bookings to drivers/cost centres Ability to define working days and hours Vehicle rate by model Hourly, daily, weekly, monthly and yearly rates can be held The Vehicle Rates Screen

6 Fuel/memos Fuel import, memos and charging patterns are additional features within the system. Fuel The fuel import and error screen Memos The memo input screen Accepts data from most major fuel card companies/systems Validates vehicle number and speedo reading Updates current speedo and date and automatically re-calculates all mileage dependant fields i.e next service date and replacement date Updates current usage and M.P.G L / 100km Allows reminders to be set up against individual users or groups of users which can then be viewed when accessing the system Allows memos to be set up against vehicles, drivers, accidents or jobs. These memos are then displayed when the record is accessed The rapid fuel entry screen

7 System control/utilities The system control module allows the system administrator to set up standard information to be used throughout the system along with user id s and passwords. The utilities module has a backup and restore function and an easy to use data export and import facility. System control The user and password screen Allows users and passwords to be set up with access to modules System defaults such as fuel prices and working days Job and order number ranges and prefixes Allows setting up of system viewers that can be assigned to individual users or groups of users Utilities The data export screen Backup facility which allows data to be backed up to a user defined location Restore facility Data export to allow selection of fields which can be output to a CSV file. Ideal for use with spreadsheet packages Data import facility. An easy to use import routine for updating current records and adding new records User defined fields allows customers to design their own screens if further detail is required The user defined fields screen