Concept Paper Recommendation 6 The SCCP Prepare a Roadmap and Implementation Plan to Achieve the Single Window Vision

Transcription

1 2008/SOM3/SCCP/002attD Agenda Item: 3(i) Concept Paper Recommendation 6 The SCCP Prepare a Roadmap and Implementation Plan to Achieve the Single Window Vision Purpose: Consideration Submitted by: Australia Second Sub-Committee on Customs Procedures Meeting Cusco, Peru August 2008

2 Concept Paper Recommendation 6: The SCCP prepare a roadmap and implementation plan to achieve the Single Window vision. Single Window Working Group (Phase 2) APEC 2008/2009

3 1. Introduction This paper describes a concept for delivering a Single Window roadmap and implementation plan/strategy. It is suggested that an interactive tool be developed to meet the requirements of Recommendation 6 in the APEC SCCP Single Window Strategic Plan, Introduction 2. Background 3. APEC Sub Committee on Customs Procedures (SCCP) Single Window Vision 4. UN/CEFACT Recommendation 33: definition of Single Window 5. Intent of the Interactive Tool 6. Timeframe for Delivery 7. Interactive Tool Host 8. Design and Build of Interactive Tool 9. User Experience 10. Disclosure/User Access 11. Maintenance 12. Technical Development 13. Funding 14. Stakeholder Engagement 15. Benefits 16. Constraints 17. Conclusion Appendix A A conceptual design of the interactive tool. 2. Background In June 2007 the APEC Sub-committee on Customs Procedures endorsed the creation of a new Single Window Working Group (SWWG Phase 2). The SWWG is responsible for delivering on the following six recommendations: 1. The SCCP establish a working group to further single window activities across APEC. The working group will engage private and public sectors, other relevant APEC sub-fora and relevant international bodies; 2. The UN/CEFACT definition of single window (UN/CEFACT Recommendation 33) be adopted by APEC economies; 3. The APEC economies adopt the use of internationally recognised instruments and standards in single window design to increase international interoperability; 4. The SCCP establish a repository to capture information regarding relevant Single Window related initiatives in international trade facilitation and supply chain security; 5. The SCCP identify and coordinate relevant capacity building Single Window activities; and 6. The SCCP prepare a roadmap and implementation plan to achieve the single window vision. Recommendation 6 Concept Paper v1.0 2

4 3. APEC Sub Committee on Customs Procedures (SCCP) Single Window Vision 4. UN/CEFACT Recommendation 33: definition of Single Window A facility that allows parties involved in trade and transport to lodge standardised information and documents with a single entry point to fulfil all import, export, and transit-related regulatory requirements. If information is electronic, then individual data elements should only be submitted once. 5. Intent of the Interactive Tool It is intended that the interactive tool will provide users with a comprehensive list of components that have been identified by APEC economies, and entities outside of APEC, as they work towards developing and/or enhancing national Single Windows. The comprehensive list of components will be displayed as a pick list that users of the tool will be able to use to construct one or more roadmaps and implementation plans/strategies against an embedded timeline. It is envisaged that each component will contain a description to support the component name and where possible include factors for consideration drawing from international experience and related links containing references to internationally recognised standards and instruments. Recommendation 6 Concept Paper v1.0 3

5 6. Timeframe for Delivery The identified action items, outputs and key milestones relevant to Recommendation 6 are described below: Steps Outputs Anticipated Timeframe for Delivery 1. Development of concept 2. Develop user requirements 3. Develop pictures of screens for SWWG consideration 4. Prototype the structure and design of tool 5. Complete and test interactive tool with economies 6. Finalisation Concept paper Collated feedback Screen pictures Prototype Interactive tool usability testing Deliver tool SCCP August 2008 November 2008 Workshop Feb 2009 SCCP April 2009 SCCP Interactive Tool Host Once the design and model of the interactive tool is decided, discussions will take place to determine whether a host is required. The functionality of the tool will drive the need for a host and host type. 8. Design and Build of the Interactive Tool The development of the tool will follow four project management stages, which will be: 1. Concept 2. Development - User Requirements - Screen shots of tool s design - Prototype of interactive tool 3. Implementation - Usability testing 4. Finalisation - Delivery of interactive tool Recommendation 6 Concept Paper v1.0 4

6 9. User Experience The proposed interactive tool will contain a comprehensive list of Single Window components identified by APEC economies and entities outside of APEC. These components may include: Import Functionality Reporting Goods Single Window Processing Engine Response Decision Risk Profiling Electronic Payment Duty Electronic Payment Tax Restricted Goods Permits OGA 2 Export Functionality Reporting Goods Single Window Processing Engine Response Decision Risk Profiling Restricted Goods Permits OGA 1 Reporting Conveyance Reporting Crew Operational Enablers Messaging Security Messaging Format System Access External Client System Access Internal Client Standardised Data Set Customs Standardised Data Set OGA 1 Standardised Data Set OGA 2 Legal Legislation Legal Agreements Project Administration Project Plan Governance Communications Plan Strategic Plan Business Process Modelling Business Case Change Management Education Recommendation 6 Concept Paper v1.0 5

7 Each component will contain a description to support the component name and where possible include factors for consideration drawing from international experience and related links containing references to internationally recognised standards and instruments. In recognition of the differing operating environments and requirements in APEC economies, import functionality and export functionality are provided separately. The interactive tool will enable users to pick the single window related components from the pick list already in place in their economy. The user can then construct one or many roadmaps and implementation plans/strategies utilising other components and design possible future states against an embedded timeline. This will give the economies an ability to produce one or many roadmaps and implementation plans/strategies that best suits their particular needs and requirements. It is envisaged that the user will be able to access supporting information relating to Operational Enablers and Project Administration components to support their roadmap and implementation plan/strategy. Please refer to Appendix A for a conceptual design of the interactive tool. The conceptual design is provided as a representation of what the final product could look like. 10. Disclosure / User Access If the concept for this tool is supported, a more detailed disclosure and user access paper will be developed for the consideration of potential users. In the concept phase, two delivery options are considered; stand alone and shared user site. The following user access rights to the tool are common to both delivery options: Read only access Read and update Administrator Stand alone delivery would see the interactive tool made available to economies on a compact disk. Economies could then choose to load the tool onto their computer. Maintenance of the tool would become the responsibility of the user and information sharing would not be an intuitive element of this delivery option. Shared user site delivery would require the identification of a suitable host willing and able to maintain the tool. The opportunity to add new or update components and share information between economies is enabled in this delivery option. Future enhancements to the tool would be possible on a hosted site. Recommendation 6 Concept Paper v1.0 6

8 11. Maintenance The design and roll out of the interactive tool will inform the tool s maintenance needs and options. 12. Technical Development Visio, Microsoft PowerPoint and Microsoft Access may be used to design and prototype the interactive tool during the collaboration phase. If the concept for the tool is supported, options for the development of the tool will be assessed. Relevant subject matter experts in the field of application development may need to be engaged. 13. Funding No funding is sought for the design and build of the interactive tool at this time. If the concept for the tool is supported, options for the development of the tool and any funding requirements will be assessed. A project proposal to support three of the four APEC SCCP single window workshops provides two vital co-design opportunities in the development of the interactive tool. APEC SCCP Recommendation 5 capacity building workshop 2 proposed for Australia in February 2009 will include two sessions with the workshop participants to deliver a prototype of the tool to users. APEC SCCP single window workshop 4 proposed for Singapore, April 2009 will include time to test the interactive tool. The April testing date is expected to provide sufficient time post workshop to complete the interactive tool prior to its delivery at SCCP Stakeholder Engagement The APEC SCCP SWWG Chair and Australia Team will be engaging the SWWG throughout the development process, as well as the SCCP members at meetings and workshops. The team will also liaise with the APEC Secretariat, World Customs Organisation (WCO), the United Nations Centre of Trade Facilitation and Electronic Business (UN/CEFACT), the Association of Southeast Asian Nations (ASEAN) and APEC Electronic Commerce Steering Group (ECSG). Due to the distance and diversity of the group, correspondence will be mainly through . The SWWG collaboration workspace on the APEC Secretariat website will allow SWWG members to review and provide feedback on draft documents being developed. Formal agreement on documents will occur at SCCP meetings in line with the APEC meeting schedule. Recommendation 6 Concept Paper v1.0 7

9 15. Benefits A comprehensive list of single window related components with supporting information and links to available standards supports a common understanding of what an international trade single is and what it could deliver The opportunity for all economies to be included in the development of the tool ensures economy specific components are catered for making the tool relevant to all APEC users The ability for economies to choose components from a pick list supports the development of an economy specific roadmap and implementation plan/strategy relevant to specific environments The interactive tool could enable economies to develop their roadmap or implementation plan/strategy against a time line that best suits their needs and requirements The ability for economies to develop and save several roadmaps and implementation plans/strategies provides for the development of options that could be used for the consideration of decision makers International standards and instrument references found in the interactive tool may increase international interoperability The inclusion of components outside of those specifically managed by Customs could support border agency discussions and collaborations The interactive tool could be used as an educational tool to inform decision makers within economies of the Single Window concept and potential design options Using the tool could reduce the time and labour cost currently spent on research during the design and implementation of a Single Window This is not an exhaustive list and more benefits may be realised during the design and analysis. Additional benefits may be realised if the tool is hosted on a shared user site. 16. Constraints The ability to meet members of the group face-to-face whilst developing the interactive tool will be limited All stages of the interactive tool s development rely on member participation The delivery timeframe is set so all delays will impact product scope There is no allocated budget for system design, build, testing and rollout Funding for APEC SCCP workshops 2 and 4 rely on APEC support and funding approval. 17. Conclusion Agreement on the roadmap and implementation plan/strategy concept described in this paper is required prior to the SCCP meeting in August This paper will then be tabled at that meeting for endorsement. Recommendation 6 Concept Paper v1.0 8

10 Appendix A Main Screen Shows economy and plan name Shows the generic component details in the Component Details window for the selected component, and clears the In This Plan area ready for data entry (Start Date etc) Only lists components not already in the current plan Single Window Implementation Plan Australia - Detailed Component Selection Import Functionality Component Category potentially collapsible Reporting - Goods Single Window Processing Engine Response - Decision Risk - Profiling Electronic Payment - Duty Electronic Payment - Tax Export Functionality Reporting - Goods Q1 09 Jan Feb Mar Q1 09 Jan Feb Mar Q2 09 Apr May Jun Q2 09 Apr May Jun Q3 09 Jul Aug Sep Q3 09 Jul Aug Sep Q4 09 Oct Nov Dec Q4 09 Oct Nov Dec Q1 10 Jan Feb Mar Q1 10 Jan Feb Mar Q2 10 Apr May Jun Q2 10 Apr May Jun Q3 10 Jul Aug Sep Q3 10 Jul Aug Sep Component Category Standardised Data Set OGA 1 Standardised Data Set OGA 2 Legal - Legislation Legal - Agreements Add to Plan Component Details Component Category Component Name Description Factors for Consideration Operational Enablers Component Details Import Functionality Electronic Payment - Duty The Duty component of the Import area of a Single W indow is intended to incorporate all system functionality required to determine the duty rate for goods declared on an import declaration, and calculate the relevant duty amount. Shows the generic component details in the Component Details window for the selected component ( In This Plan area hidden/disabled) Single Window Processing Engine Complexity of duty scheme Response - Decision Risk - Profiling Reporting - Conveyance Deferred duty vs real-time calculations Local tax schemes (eg. GST, VAT) Related Links Harmonized Tariff Schedule ( Revised Kyoto Convention ( Generic component details Reporting - Crew WCO Two-Step Import Process ( In This Plan Operational Enablers Messaging - Security Messaging - Format System Access - External Client System Access - Internal Client Standardised Data Set - Customs Project Administration Project Plan Governance Communications Plan Strategic Plan Business Process Modelling Business Case Start Date Duration (Months) Percent Complete Comments/Notes Plan-specific component details Save Plan As... Component Details Remove Component Save Cancel User can save current plan as the basis for a new plan (but new plan can only be for an economy they have access to) Show details of the selected component in the Component Details window as they apply to this plan Save changes and reflect them on the main window