All about Fixed Assets in AX 2012 Setup, Reporting and Best Practices

Transcription

1 All about Fixed Assets in AX 2012 Setup, Reporting and Best Practices Chris Rusing, Logan

2 Webinar Agenda Introduction to Logan Consulting Configuration of the fixed asset module Fixed asset record and value model information Reporting Demo of fixed asset transactions Open Q&A

3 Founded in 1992, Logan has over 24 years of experience implementing and supporting ERP implementations, upgrades and support. Logan offers a wide spectrum of technology and business professionals, deploying roughly 80 consultants a year world-wide. Specialize in Manufacturing, Distribution, and Professional Services Core Services: Dynamics AX/365 Assessment, Implementation & Optimization Dynamics AX/365 Business Process Design Program & Project Management Microsoft Dynamics ERP Gold Partner since 2003 AXUG Member and Gold Contributor since 2014

4 Setup and Configuration

5 General Ledger: Main Accounts & Journal names Two general main accounts needed Gain/Loss account CIP account Three main accounts needed per fixed asset group Asset account Depreciation expense account Accumulated depreciation account Create at least four journal names Acquisitions Depreciation Adjustments Disposals

6 Fixed assets: Depreciation profiles Typically only 1-2 are created Straight line: Generally used Factor: Progressive or Digressive Consumption: By unit used (i.e. hour) Reducing balance: Set percentage or choose one of the defaults

7 Fixed assets: Depreciation profiles Straight line service life Normal depreciation based on service life of asset or total depreciation periods Straight line life remaining Used when migrating new assets Depreciation is based on depreciation periods remaining

8 Fixed assets: Value Models and Fixed asset Groups Value models How the asset is financially affected Depreciation profile(s) Dep. Adjustments with basis adjustments Posting layer(s) Calendar Derived value models and depreciation books Fixed asset groups How the asset information is recorded Type of asset Specific capitalization thresholds Number sequences and bar codes

9 Fixed assets: Value Models and Fixed asset Groups Fixed asset group/ value model form Tying the fixed asset group to the value model Determine service life/ depreciation periods Depreciation convention Fixed asset group/ depreciation book form Tying the fixed asset group to the depreciation book Determine service life/ depreciation periods Depreciation convention

10 Fixed assets: Depreciation Books Purpose: Run depreciation without posting to the general ledger Uses Federal taxes State taxes Forecasting depreciation expenses for budget purposes

11 Fixed asset: Posting Profile Similar to vendor/ customer posting profile Every transaction for each fixed asset group Acquisition Acquisition adjustment Depreciation Depreciation adjustment Disposal sale Disposal scrap

12 Fixed asset: Posting Profile Disposal parameters Sell and scrap All fixed asset groups and all transactions in use Reverses accumulated depreciation and acquisition value

13 Fixed assets: Parameters Consider capitalization threshold Automatically create depreciation adjustments with disposal Purchase order integration Reason codes Require reasons for asset changes Reason code requirements for transactions

14 Fixed asset record/ value model

15 Fixed asset record

16 Value model: General tab

17 Value model: Depreciation tab

18 Value model: Purchase/ Sale and Financial dimensions tabs

19 Reporting

20 Reports You Should Know SSRS Reports Fixed asset balances Fixed asset book compare Inquiries Fixed asset transactions Depreciation book transactions

21 Demo

22 Demo Agenda Acquisition proposal Acquire an asset from PO Capitalize a Project to a Fixed Asset Depreciation proposal Disposal scrap Disposal sale via Free Text invoice

23 Q & A

24 Presenter Contact Information Chris Rusing, Consultant - Logan Consulting crusing@loganconsulting.com Jarrod Kraemer, Account Executive Logan Consulting Phone: (312) jkraemer@loganconsulting.com