The FFC s Audit Management Solution (AMS): An Overview

Transcription

1 The FFC s Audit Management Solution (AMS): An Overview For more information: information@fairfactories.org

2 Areas Covered What is the FFC? What is the context of our work? What does our software do for you and how does it help you succeed? Who are our Members?

3 Who is the Fair Factories Clearinghouse? A member-driven, non-profit organization that: Provides cost-effective technology solutions for improved ethical sourcing management Enables collaborative monitoring practices to pool resources & expertise Advances knowledge about global workplace conditions

4 Corporate Goals Companies and their supply chain partners ensure social, health & safety, environmental and CTPAT responsibility throughout the production chain Traceability and transparency throughout the supply chain Manage brand risk

5 The FFC Response PHASE I PHASE II PHASE III PHASE IV INTERNAL MANAGEMENT TOOL TOOL FOR MANAGING INTERNAL COMPANY COMPLIANCE PROCESSES SHARING & DISCLOSURE TOOLS INDUSTRY PLATFORM TO SHARE SUPPLIER LISTS & COMPLIANCE INFORMATION AT A LARGE SCALE COLLABORATION TOOLS INDUSTRY WIDE COLLABORATION ON AUDITS, REMEDIATION & CAPACITY BUILDING PROGRAMS EQUIVALENCY TOOLS EQUIVALENCY OF STANDARDS & PRACTICES, AND WORKING WITH OTHER COLLABORATIVE EFFORTS Business Results Collaboration becomes commonplace through technology - resulting in greater efficiency and cost savings, risk mitigation and assurance in supply chain monitoring for all participants, ultimately leading to improved conditions globally.

6 Clearinghouse Concept

7 FFC Information Management Solutions compliance tool to manage internal workflow and access to information sharing tool to manage member collaboration workflow and shared information Top Retailers & Brands Top Retailers & Brands Middle Bottom Agents & Licenses Suppliers Audit Firms Data management up & down a company s supply chain (company-driven and supplierdriven), as well as data access across members

8 How do we do it? With an anti-trust framework. With leadership, guidance & support from industry experts

9 Some of Our Members

10 FFC: What don t we do? Promote any one code system or certification Set standards or policies for companies Assess the adequacy of compliance programs Grade, rank, pass or fail or rate suppliers Force members to share

11 Our FFC Software Solution Collaborate Determine Risks Monitor Performance Collaborate Collaborate Improve Performance Classify Suppliers Collaborate

12 Audit Management System allows you to Set your own security and access rules Manage factory data, including contacts Deploy self-assessment tools Create customized audit questionnaires / instruments Request, schedule, deploy and record audits Manage corrective action plans Record audit results offline Store audit / assessment documents Create and communicate supplier designations / statuses Analyze workplace /supply chain information Produce custom reports / exports on any data element

13 Management Tool: Core Elements Determine Risks Monitor Performance Improve Performance Engage Partners Supplier Self- Assessments Interactive Audit Scheduling CAP Creation Library of Standard Documents Supply Chain Build Out and Mapping Customizable Audits Remediation Management Supplier Audits & CAP Reporting Sourcing Tracking Tools Supplier Status Designations Verification Management Access Control Internal / External Issue Reporting Audit Results Reporting Performance Reporting Communication & Collaboration Tools Identify Supply Chain Overlap Voluntarily Participate in Sharing & Collaboration; Target Resources

14 Configurable Security Roles & Access

15 Sourcing Tools

16 Customizable Audit Tools

17 Audit Scheduling Tools

18 CAP Tools

19 Wizard Reporting Tools for any data

20 Exportable Reporting Results

21 Software Statistics Current as of January 2009

22 Planned Development Dynamic User Roles & Security (Spring 2009) Improved Audit & CAP tools (Summer 2009) Reporting Enhancements (Fall 2009) Sharing Platform II (Winter 2009) Shared Calendar Opportunity Messaging Factory Profile Application interface for internal systems (2010) Workflow Management (2010) Audit Profile Database (2010)

23 FFC Support User manuals 1:1 consultation Training of Trainer program Online help desk User working groups & committees

24 Current Membership Fees

25 Clearinghouse - Expected Results The FFC will make compliance activity better and more efficient: Pooled resources, capabilities and expertise Increased efficiency of monitoring Raised quality of information on factories Increased transparency of information on factories Provided incentives for factory compliance Shifted resources from repetitive auditing to sustainable remediation

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