Alfresco Document Mgmt. Brochure

Transcription

1 1 Alfresco Document Mgmt. Brochure 2018 EO Web Solutions AB

2 2 We help businesses choose the most optimal solution Lars J. Croff Founder of We help businesses by facilitating access to professional web solutions and services boosting performance with tailored consultancy, we re covering all the steps from assessment to implementation. We work closely with our clients ensuring the most optimal solution is selected for their business. ABOUT OUR COMPANY OUR DEVELOPMENT PARTNER offers integration of solutions that provides a wide Bista Solutions Inc. is a world-class software solutions company providing ingenious range of easy-to-use business applications, giving companies easy access business solutions to a wide range of enterprises. With offices in USA, UAE & Canada to the software they can utilize to run and grow their business. and development center in India, catering to businesses in all global markets. is owned and managed by a team of enthusiastic and Their expertise in developing enterprise-grade business applications and customer- business driven entrepreneurs. Our head office is located in Malmö, focused service has helped numerous businesses by saving them time, reducing Sweden so we can travel quickly to our clients from Copenhagen Airport. costs/waste, and ultimately increasing business efficiency.

3 W H A T W E D O OUR CONSULTANCY PROCESS 3 ASSESSMENT We perform an assessment of your organizations solution needs. STEP 1 THIS IS HOW WE HELP YOUR BUSINESS MAKING THE BEST CHOICE: PROPOSAL We present a recommendation on the best possible solution. STEP 2 SUCCESS We boost performance with tailored consultancy, covering all steps from assessment to implementation. We ll work closely with you to understand your business and to ensure the most optimal solution is selected. IMPLEMENTATION We integrate the solution in your organization and with your partners. STEP 3

4 W H A T W E D O OUR SERVICES 4 We have the in-house expertise and experience to work as your trusted partner and exceed your IT challenges. From specific technical issues to the big strategic questions for your business, we are ready to offer insight and action. Learn how our IT consultancy and design services are here to help you define and meet new technology challenges in your organization. Odoo CRM & ERP Integration Odoo ensures that you have what you need to manage your company, staff and customers in one place. Power BI Integration Power BI is a suite of business analytics tools that deliver insights throughout your organization. WordPress CMS Web Design Services We help businesses get a professional online presence with web design for WordPress CMS. WooCommerce Webshop Integration With WooCommerce we help extend your WordPress platform, by creating a great shopping experience for your visitors.

5 5 THANK YOU

6 Alfresco helps maximize the value of Enterprise Content 6 Alfresco s document management software brings company content under control. Important files - like legal contracts, marketing assets and engineering documents - are easily found, shared and secured. Due to the ease of use and integration capabilities in the working environment, your employees will achieve a high level of acceptance and effectiveness using Alfresco. What s more, Alfresco maximizes the value of content by integrating it into core business processes. Information flows to the right person, at the right time, in the applications and devices people use to get their jobs done. Main benefits you get by using Alfresco in your business: Document versioning, including full roll-back functionality and document tracking. Making it easy for staff to quickly locate the exact document they need. Enterprise-grade security controls, along with integrated records management capabilities. Alfresco is comprehensive suite of business applications including: Alfresco Content Services (ECM), Alfresco Process Services (BPM), Alfresco Governance Services (RM), and many more modules are available.

7 Alfresco Features (Content) 7 Maximize the value of Enterprise Content Content chaos results when documents are stored in multiple places on laptops and USB sticks, in and network drives, and across various file-sharing sites. These content siloes are a drain on business productivity and increase security risks. Alfresco s document management software brings company content under control Important files like legal contracts, marketing assets and engineering documents are easily found, shared and secured. What s more, Alfresco maximizes the value of content by integrating it into core business processes. Information flows to the right person, at the right time, in the applications and devices people use to get their jobs done.

8 Alfresco Features (Process & Search) 8 Integrate Content into Processes A powerful combination of document management and workflow capabilities opens up endless opportunities to enhance and accelerate the flow of digital business. Rich metadata models, or properties, can be used to move documents automatically through a business process or records management lifecycle Built-in workflows simplify document review and approval, while custom process definitions can streamline any content-intensive activity Powerful Search and Discovery Alfresco makes it easy for people to quickly locate the exact document they need from among many thousands, even hundreds of thousands of files. Folder rules trigger automated actions for repetitive tasks, freeing people to focus on more important activities Amazon-style search features, including instant search suggestions and simple search filtering, speed the retrieval of relevant content. Smart folders facilitate content discovery by grouping files based on what they are rather than where they re stored.

9 Alfresco Features (Information Governance) 9 The Alfresco Platform automates lifecycle management Reduce business risk and strengthen compliance with information governance capabilities that offer an unmatched combination of simplicity and control - from capture through retention to final destruction and hides the complexities of Records Management from users. Open, fully-integrated Content & Processes Governance Processes driving compliance for the entire information lifecycle (easy integration to other systems through Open REST API s). Simple, automated record declaration consistently applies information governance policies with little or no user intervention. A combination of access controls, security clearance levels and security marks offers highly granular control over security and permissions.

10 Alfresco Features (Integrate & Extend) 10 Alfresco Content Services is built on an open source core with support for open standards Open APIs and a variety of deployment options, including cloud, on-premises and hybrid-cloud configurations. The powerful platform is easy to integrate, extend and customize to meet your specific requirements. Out-of-the-box support Out-of-the -box support for leading productivity applications, including Microsoft Office, Google Docs, Outlook and Salesforce.com A wide range of pre-built integrations and solutions from the vibrant Alfresco partner community, including for SAP, AutoCAD and more. Open API s and unmatched support for open standards, including CMIS, CIFS and WebDAV.

11 Alfresco Features (Mobility) 11 Smart folders and dynamic search - with auto suggestions Rich collaboration features include team sites, version tracking, discussion threads, project wikis, task lists and activity feeds. Access & Collaborate on Content from Anywhere Alfresco Content Services provides quick and secure access to content from anywhere, including beyond the firewall. Users can easily discover, share and collaborate on everything from simple documents and case files, to large engineering drawings and rich media files. Access is available from web browsers, mobile apps and users can also take files offline with Desktop Sync. Powerful search, workflows and rich metadata ensure that the right information is always at hand. ios and Android apps offer on-device encryption, Mobile Device Management (MDM) support, offline access and review and approval of tasks. Desktop Sync for Windows & Mac - Synchronize any Alfresco folder or site to your Windows or Mac.

12 Alfresco Features (Security) 12 Secure Business Critical Content Enterprise-grade security controls, along with integrated records management capabilities, protect valuable business content at every stage of its life. Multiple layers of access permissions For sites, folders and files control who can view, modify and delete documents. Document versioning, including full roll-back functionality, simplifies document tracking and protects file integrity. Simple, automated records management strengthens and demonstrates compliance with information governance policies for the entire document lifecycle.

13 Why should you choose Alfresco? 13 Alfresco is an Enterprise Content Management (ECM). It is an open source content management system that helps in boosting document sharing, collaboration and more. No matter what type of business you do, there will be a lot of information gathering and production. Alfresco is based on a technology stack that is modern and up-to-date. These technologies continue to be developed and adapted to the latest paradigms, and so is Alfresco. Too much information in a business means many problems. Consider collaborating on a presentation you might have to present to a customer, here the presentation would be edited by different people, which leads to a slew of s. Having a good CMS To manage that information in an effective and efficient way, it becomes important that you get yourself a CMS such as Alfresco. Alfresco supports document sharing, storage, workflows, and collaboration and it is also used as a publishing platform. By using Alfresco you ensure that all information is stored in an accessible repository. Top 5 reasons for using the Alfresco Document Management solution in your business: Easy to learn and use Modern and up-to-date user interface Comprehensive integrated functionality Can be customized and tailored to your needs with a smooth workflow ensures that every person knows what is to be expected and where the input is required by a person concerned. Cost-efficient license pricing and low TCO Alfresco helps maximize value of Enterprise Content!

14 What does Alfresco cost? 14 SERVER 40 PER MONTH LICENSE 0 PER MONTH SUPPORT 999 PER MONTH Intel Core i CPU 64 GB DDR4 RAM 2 x 240 GB SSD HD *Server is rented by the customer at Hetzner.com Alfresco Document Management Access to All Community Modules Mobile App For iphone/android *Enterprise License(s) can be purchased by the customer at Alfresco.com Phone & Support Remote Assistance/Resolution Response Time 2-4 Hours Solution Monitoring Solution Backup & Restore

15 Questions about Alfresco 15 Which other cost do I have to consider for the implementation of Alfresco? The basic installation of the system is included in the service cost. Other implementation costs such as configuration, employee training, data migration, detailed adaptation, development will vary depending on the size of the implementation and the usage of the system. Get in touch with us for a detailed quotation. Can Alfresco be integrated with other third-party systems and solutions? Yes, it is already integrated with Microsoft Office, Google Docs, LibreOffice and OpenOffice. Our implementation team can made bespoke connections to most of the well known systems such as Magento, Amazon, EBay, WooCommerce, PayPal, QuickBooks Accounting, MailChimp, and many more. How long does it generally take to complete the implementation? Implementations with default modules can take somewhere between 2 to 4 weeks, this will vary depending on the type of business and on a "case to case" basis. Another part of the implementation is the customization this is the part where the estimation solely depend on the modifications you want. Can I access Alfresco from a mobile device when I m out of the office? Yes, with the Alfresco Mobile app you can access messages, contacts, notes, orders, track and manage your documents at your fingertips and you can use them anywhere to keep watch on your business. Alfresco Mobile is a native mobile application available on Android and iphone.

16 16 G E T I N T O U C H CONTACT US To learn more about our service offerings and industry expertise, or to have one of our consulting professionals contact you directly you can get in touch with us using the channels listed below. ADDRESS: PHONE: EO Web Solutions AB Regementsgatan 84, Malmö, Sweden +46 (0) info@eazy-office.com WWW: Thanks for your attention!