Leadership & Collaboration Jim Lenton. ECITB Project Collaboration Toolkit

Transcription

1 Leadership & Collaboration Jim Lenton ECITB Project Collaboration Toolkit

2 Leadership & Collaboration The case for collaboration Project Management Toolkit Phase one launch Phase two support The role of leaders ecitb.org.uk ECITB

3 Some examples.. ecitb.org.uk ECITB 2016 All images courtesy of Google 3

4 The Case for Collaboration Perhaps the most used term in our industry and yet the least well adopted? In the 2015 ECITB PM Conference there was overwhelming endorsement for a better approach to project collaboration What does this mean? ecitb.org.uk ECITB

5 Collaboration (in our industry) The best people Delivering the right work With appropriate risk and reward Solving issues together Focussing on the end outcomes With an aligned contract It s all about people, attitudes and behaviours ecitb.org.uk ECITB

6 Features of collaborative contracts Project Organisation Project Charter Scope of Work Project Execution Plan Basis for Design Projects with: a clear sense of purpose a clear and defined scope, that changes little and customer and supply chain working together NORMALLY GO BETTER ecitb.org.uk ECITB

7 A CNS example Subsea tie back to a mature CNS platform Small operator Industry led solutions Shared risk and reward Small customer project team All supply chain encouraged to work together through a tight interface management model Achieved 1 st Oil in record time ecitb.org.uk ECITB

8 A key question ecitb.org.uk ECITB

9 A tool to help leaders The Toolkit is intended to serve as a go to guide for: Executive managers Project sponsors Project managers Project teams Presented as a workflow with four distinct phases that map to a typical project lifecycle Can be used to support project collaboration from inception to completion or for individual phases/activities Provides guidance focuses on what should be done rather than how certain activities should be approached it is not a process set ecitb.org.uk ECITB

10 Phase 1 Toolkit ecitb.org.uk ECITB

11 Collaboration Toolkit ecitb.org.uk ECITB

12 Collaboration Toolkit The Project Management community recognises that the industry can become more resilient by reducing costs in a sustainable way through collaboration. To address this the Collaboration Toolkit was developed to provide guidance to Operators and Service Providers. ecitb.org.uk ECITB

13 Collaboration Toolkit 1) Appoint Collaboration Champion 2) Undertake Collaborative Assessment and Establish Enabling Climate 3) Stakeholder Management Conference and Periodic Project Reviews 4) Establish Foundations for Stakeholder Trust 5) Establish a Collaboration Plan and Project Behavioural Charter 6) Partner Selection Process 7) Establish Contracting Principles 8) Phase 1 Review & Phase Learning ecitb.org.uk ECITB

14 Collaboration Toolkit 1) Project Team Selection Process 2) Establish Common Project Delivery Objectives & Align 3) Create Collaborative Project Team Environment 4) Document and Agree Project Scope 5) Scope Management and Change Management Protocol 6) Processes for Managing Risk and Uncertainty 7) Engagement of Functional Stakeholders 8) Agree Project Reporting Format 9) Agree Project Processes, Standards and Specifications 10)Phase 2 Review & Phase Learning ecitb.org.uk ECITB

15 Collaboration Toolkit 1) Collaborative Schedule and Cost Control Processes 2) Stakeholder Risk & Reward KPI Measurement 3) "Single Team" Quality Monitoring & Assurance 4) "Single Team" Safety, Health & Environmental Management 5) Phase 3 Review & Phase Learning ecitb.org.uk ECITB

16 Collaboration Toolkit 1) Evaluate Project Lessons Learned 2) Collaborative Lessons Learned Conference 3) Close Out Collaborative (Risk & Reward) Project Agreements 4) Review, Agree & Record Project Outcomes 5) Establish Basis for Future Project Collaborations ecitb.org.uk ECITB

17 Collaboration Toolkit ecitb.org.uk ECITB

18 How to get it View and download the Toolkit from: Management/Collaboration/Project Collaboration Toolkit ecitb.org.uk ECITB

19 Launched 22 nd August 2016 Launched 22 nd August 2016 / Online Webinar 31 st August Hard copies distributed / Circa 460 downloads from Webpage ecitb.org.uk ECITB

20 Phase 2 use & support Evaluation Benefits realisation Continuous improvement Aims : 1. Identify clear evaluation criteria, implement and provide feedback and guidance for future use to ensure the ongoing use of the PCT & capture of best practice. 2. Obtain and evaluate comparative data from across projects (subject to individual project agreement, nothing commercially sensitive) 3. Practical support to identified projects including facilitation & evaluation workshops, ensuring effective data sharing & giving feedback to companies to enable their effective collaboration based on the PCT. Achieved by: Encouraging uptake in Industry and asking clients to register 8 10 Collaborative Projects of differing size and scope using the PCT ecitb.org.uk ECITB

21 The role of leaders Lead Set the pathway Create value for all by effectively collaborating Use the Toolkit Write it into your contracts/peps ecitb.org.uk ECITB

22 Acknowledgements The ECITB Offshore Project Management Steering Group OGUK ETF All contributors, no matter how small The ECITB Lynsey Benson ecitb.org.uk ECITB