Keep score and plan well

Transcription

1 Keep score and plan well Dashboards, Forecasting, KPI reporting

2 How Efficient are We? 70% 60% 50% 40% 30% 20% 10% 0% Construction industry Inefficient Neutral Efficient Source: Dodge Data & Analytics: The Case Study for Lean Practices Why Do Projects Excel? From the data, you can infer that engagement with lean reveals the inefficiency of traditional construction practices. Very Familiar Not Framiliar

3 These solutions will have massive implications for construction productivity Potential global productivity improvement from implementation of best practices 1 Impact on productivity (%) 2 External forces Industry dynamics Collaboration and contracting Enabler Design and engineering Procurement and supply chain management On-site execution Cost savings % Firm-level operational factors Technology Capability building Cumulative impact Gap to total economy productivity 1 The impact numbers have been scaled down from a best case project number to reflect current levels of adoption and applicability across projects, based on respondents to the MGI Construction Productivity Survey who responded agree or strongly agree to the questions around implementation of the solutions. 2 Range reflects expected difference in impact between emerging and developed markets. Source: McKinsey Global Institute analysis

4 Project timeline Monthly timeline % 15 80% 10 60% 40% 5 20% % Planned Actual PlannedCompletion Equip Rental Budget ActualCompletion Managed Rental Budget

5 Project timeline Total Control entry points Leverage the power of Total Control to help manage jobsite challenges 20 Order Entry - projected cost GPS Utilization/reports 100% 15 Projected billing Alerts 80% 10 PO tracking Notifications 60% KPI KPI KPI KPI 40% 5 20% % Actual ActualCompletion Managed Rental Budget

6 What to Expect in this Session Bringing projects in on time and on budget is key to any successful project. Forecasting and Tracking Managing in Real Time Leading Indicators

7 1 Forecasting and Tracking

8 Formula for Success + = Good data Good insights Good forecast

9 Order entry Feature Equipment reservation request Streamlined Jobs Loaded Requestors/approvers Favorite equipment Accurate cost Benefits Reduce order duplication Opportunities for split billing Compliance negotiated contracts Visibility of owned & rented equipment Order accuracy (accounting/return dates) 24/7

10 Purchase order tracking Feature PO tracking Value Alerts Invalid PO (TBD) % Funded/days before PO expires Benefits PO Balance live Identify Transactions with no PO (TBD) Visibility to under funded/expired PO Reduce accounts payable issues

11 Forecasting Report Summary rental cost Billed Accrued Projected to bill Between specified time periods Report filter Account(s) Projects (jobs) Accounting codes 11

12 2 Managing in Real Time

13 < <31 Equipment returns vs schedule Early/late Impact on utilization 10% 8% 6% 4% 2% 0% Equipment returns Days Early Scheduled Late 35% 30% 25% 20% 15% 10% 5% 0% Utilization Early Scheduled Late Early Scheduled Late 13

14 Return activity Good return behavior = improved performance 75% of customers see improved utes when returned when scheduled > 50% improvement 14

15 Reporting Pending due User defined (# of days) Past due Estimated return date Utilization Hours used each day ed Scheduled Day/week/month Format Excel/CSV Configurable 15

16 Alerts/notifications Pending due User defined (# of days) Past due Estimated return date Low Ute Days with no usage Real Time notifications Targeted s Requestors Actionable Live links Extend rentals Request pickup 16

17 Total Control in UROne Workplace New dashboard widgets Rental activity Utilization Pending/past due Billed/accrued/projected 17

18 3 Leading Indicators

19 Why KPI s are important? Continuous improvement Organizational clarity Monitor progress towards goal Conduct periodic analysis Business alignment Improved collaboration Visibility Compliance The business of management is to improve performance

20 Total Control KPI s Annual Reviews with your Account Manager Financial Vendor performance Your rental engagement Cost reduction efforts Lead-time Leniency URI spend Service calls Activities Usage efficiencies 3 rd party rentals On-time deliveries Notification execution Utilization 3 rd party vendors Exchanges Accts. payable 3 rd Party invoicing Equipment utilization GPS utilization

21 Total Control KPI s Comparison for change Compare Critical KPI s Site #1 Against Rental Spend On Time Deliveries Site #2 vs Site #3 Leads to: Best practice adoption Identifies leakage Drives change for profits and growth Utilization Accounts Payable Total Cost Savings

22 KPI Benchmarking - new Performance to peers Utilization performance By category Opportunity Return activity Groupings % past due Avg days past due % spend past due 22

23 TC demo Tools to Help You Manage Dashboards Reports Alerts KPI 23

24 4 Key Takeaways

25 Wrapping up Leverage the power of Total Control to help manage jobsite challenges 20 Order Entry - Projected Cost GPS Utilization / Reports 100% 15 Projected Billing Alerts 80% 10 PO Tracking Notifications 60% KPI KPI KPI 40% 5 20% % Actual ActualCompletion Managed Rental Budget

26 Wrapping up Starts with Good data Start/return dates Requestor Who Alerts/notifications Pending/overdue Low utilization Reporting Track progress Take action KPI Look for the opportunities You can t manage what you can t measure

27 Key takeaways Evolution not Revolution It s a process Set up a KPI Cadence Schedule with your account representative Easy set up Let it run Communicate Alerts

28 Questions?

29 Keep score and plan well Dashboards, Forecasting, KPI reporting