fast, and transparent Closing Processes in FI/CO.

Transcription

1 SAP ERP Solution R-Tool = Monitoring Cockpit for fast, and transparent Closing Processes in FI/CO. R-Tool is Platform and Engine to run 1. DR (Data Reconciliation) 2. DC (De Capitalization postings) 3. RR (Revenue Recognition) (Add-on s based on SAP ICR) R-Tool 1

2 Definition of Terms in the R-Tool Nr DR (Data Reconciliation) 1. Best Practice 2. Functional description 3. General Information about 5. Presentation (examples) 6. Technical characteristics R-Tool, DR Data Reconciliation 2

3 1/1: Best Practice for DR (Data Reconciliation) Best Practice to run CO-PA in SAP ERP Activate only the Costing Based CO-PA Running Material ledger, Costing Based CO-PA is a must The majority of SAP Customer run only Costing Based CO-PA To run Costing Based and Accounting based created doubled data, can cause Performance problems and does not cover all functions Run the R-Tool to capture the lack of process functionalities like Reconcile COGM (Cost of Goods Manufacturing) Reconcile Production variances between FIGL and CO-PA Reconcile other processes between Tables or Systems Correction Posting like Accrual at Period End(*) More details as followed for the US-Market this is best practice (*) In planning status R-Tool, DR Data Reconciliation 3

4 2/1: Functional description: data flow overview, DR (Data Reconciliation) processs only FIGL Real time Posting (1) Correction Posting like FBS1 (4) I2- ledger COPA extracting data by FBICS2 (BAdI) (2) Monitoring FBICR2 (4) Matching FBICA2 (automatic) (3) R-Tool, DR Data Reconciliation 4

5 2/3: Functional description: data flow overview (DR) R-Tool, DR Data Reconciliation 5

6 2/4: Functional description: supported Business Processes in DR Reconcile variance between Goods Issue in FI-GL and CO-PA Show the not matched items document analysis with integrated browser transaction, document flow Reconcile Production-, Process Orders Variances Billing / Return / Credit note / debit note Reversal Stock transfer Goods movements belonging to the above processes Various handling of foreign currency Matching in transaction currency or local currency Rounding (i.e. Tolerance handling) on level GL-Account Create Accrual posting (FBS1) at period End for fast closing(*) The following CO-PA-record type s can be matched if customizing is done: B: Direct Posting from FI/MM C: Order Settlement only Production Variances F: Billing COGM is the most important issue All other posting can be activated and configured (*) in planning R-Tool, DR Data Reconciliation 6

7 2/4: Functional description: data flow overview DR COGM (Cost of Goods Manufacturing) i.e. Account Goods Issue -> one amount in FI-GL CO-PA Value field 1 CO-PA Value field 2 CO-PA Value field 3 R-Tool, DR Data Reconciliation 7

8 3/1: General Information about DR Monthly Local Closing Processes in FI-CO: Special steps in Closing process are: Reconcile COGM FI-GL CO-PA Reconciliation Production Variances CO-PC CO-PA P&L-Postings without Cost Element FI-GL/MM CO-PA Others Correction Postings All these postings are not easy to reconcile with FI-GL and CO-PA Most of them are posted automatically by the logistic process chain Many different issues cause always variances in the Closing process The R-Tool support this topic in the best way The closing process can be accelerated significant Better User motivation for Reconciliation, User friendly R-Tool Transparent, easy to find the reason of the missing or wrong posting Navigate in Document flow and other useful features Monitor and trace the not assigned items User Interface is same as SAP ICR (Intercompany Reconciliation) R-Tool, DR Data Reconciliation 8

9 3/2: General Information: User Problems in DR Nr Difficulties to find the Var. between Good Issue/SD-Inv. 01 Analysis of differences not easy, too many records to download into Excel and to match them 02 Matching FIGL-Documents with CO-PA invoice data not easy 03 Many different kind of Business Processes cannot be handled manually 04 Missing or wrong processes are not shown for the User 05 Posted in a different Period cannot be shown 06 Partly reversed processes are not shown 07 Costing variances and price change are not shown 08 Find the relevant wrong or missing postings is often impossible 09 Reporting structure completely different in FI-GL and CO-PA 10 Customer own program cause huge effort to develop, maintain and are mostly not flexible R-Tool, DR Data Reconciliation 9

10 3/3: General Information: Customer benefits with the DR Nr Advantages DR with the R-Tool 01 Only the items with Variances appear in the R-Tool (Unassigned Area) 02 The Variances are shown in 3 screen blocks Deviation FIGL COPA 03 Documents can be analyzed by clicking on the Display Document icon 04 Tracking the items for further intervention with the relevant person 05 Reconcile can be done any time in the month 06 Relevant documents can be downloaded for i.e. Audit purposes 07 Perfect monitoring R-Tool for fast Closing, which can also be used from Logistic 08 Very user friendly User Interface with many useful functions 09 New companies can be configured and no ABAP code changes needed 10 All is developed dynamically 11 Filtered posting into the Special Global Ledger I2 12 Accrual posting with FBIS1*, can be monitored and execute from FBICRC2. * in Planning R-Tool, DR Data Reconciliation 10

11 3/4: General Information: Customer benefits with DR Requirements are known, draft and Solution available Proven solution available and running in International Group see -> References All development has been done within SAP Standard with BAdI s, U-Exit It is based on the SAP ICR_002 (Intercompany Reconciliation) Solution in several Releases available Customizing and technical documentation in English available New Operation Concern / Companies can be customized All is developed dynamically in the Solution low maintenance cost Experts designed and developed the R-Tool According to a project plan Project times is depending on your Bus.-Processes and Project Team The shorter the better Solution Time oecost for the R-Tool (one package) possible otc Cost CCreaCTimely estimation for implementation Implementing is after possible analyzing your Business Processes oimely additional im More Cost efficient for and shorter project times oplementation Creating is poss BBP (Business Blue Print) Training, Actualising documentation Maintenance fees are relevant when R-Tool maintenance is outsourced All will be offered after request and Customer System check otimes oentation is possible Cost R-Tool, DR Data Reconciliation 11

12 5/1 Presentation in the System: User Interface R-Tool, DR Data Reconciliation 12

13 5/2 Presentation in the System: User Interface (DR) Below you can see an example of not matched items. Monitoring and processing cockpit R-Tool, DR Data Reconciliation 13

14 6/1:Technical Characteristics: Customizing for DR Customizing R-Tool, TC: FBICIMG Reconciliation, Matching rules between postings in FI-GL and CO-PA: Sales Order and Sales Item identically within the tolerance Purchase Order and item identically within the tolerance Material number identically within the tolerance other rules can be defined and implemented Customer tables to be configured/transaction: ZRT_COPA ( DR- and DC-Activation ) ZRT_COPA_DR ( Converting Data Reconciliation: FI-GL ) ZRT_COPA_DR_CT ( Control parameters for DR ) FI-GL and CO-PA FI-GL and CO-PA FI-GL and CO-PA FI-GL and CO-PA R-Tool R-Tool R-Tool R-Tool, DC DE Capitalization Posting 14

15 6/2: Technical Characteristics DR FI-SL: Special Global Ledger must be implemented ICR-002: Process must be implemented i.e. customized BAdI s, User-exit are involved and must be adapted to the customer requirements Real-time posting into the Ledger from FIGL can be filtered TC: FBICS2, reading Data by BAdI from COPA and writing into FI-SL Ledger Data can be reorganized or deleted Reporting with Recherche, BW can be activated Transaction for Reporting line item table of the ledger in place The Ledger data base will be actualized daily (Real-time posting and batch) System runtime: parallel processing in R-Tool is SAP Standard in place Authorization problem is solved, beside some customer tables all structures in the BAdI are dynamically allocated, this has significant advantages New Companies or Operation Concern can be implemented only by Customizing SAPGUI for Windows, SAPGUI for HTML BAdI = Business Add-In from SAP a few transports will be imported in the customer system after System check FICO-Reconciliation Tool 15

16 Contact Thank you! Any questions? Nick Scherer SAP Sr Solution Architect SPC SCHERER & PARTNER GMBH Raebeweg 8 CH-6402 Merlischachen / SZ M T E info@spc4erp.com I R-Tool, DR Data Reconciliation 16