SPRS 201 V3.2.7 TRAINING SLIDES

Transcription

1 Slide 1: Welcome to SPRS 201 Training Supplier Performance Risk System Slide 2: Agenda: - Summary Report - Risk Analysis Report - Supplier Risk Report - Item Risk Report - Market Research Report - Supplier Surveillance Report Slide 3: Summary Report - Screenshot: Summary Report - Displays Current Classifications Click linked FSCs to view Detail Reports - Quality Scores: Percentile ranking with other vendors in same FSC - Delivery Scores: (On-time Weight X On-time Score) + (Average Days Late Weight X Average Days Late Score) Slide 4a: Risk Analysis - Screenshot: Summary Risk Analysis Report - Header: Overview, Item Risk, Average Price Last Buy - Body : Bidders, Supplier Scores, Bid Comparisons Slide 4b: Risk Analysis - Screenshot: Summary Risk Analysis Report Header - Summary Risk Analysis Report Header displays: - An overview of the solicitation - An alert, if the NSN is considered a High Risk Item - Link to detail if item identified by service/agency as High Risk procurement or application - Confidence Level of Average Price - Green = High - Yellow = Medium - Red = Low Slide 4c: Risk Analysis - Screenshot: Summary Risk Analysis Report Body - Click a CAGE code to display Contractor Information - Number = actual score, * = no scored data, but vendor has contracts in EDA/WAWF, NO SCORE = vendor has no PPI - Click (View All Left) to display Summary Report (Previous Slide) - Click (View All Right) to display Detailed Risk Analysis (Next Slide) - Supplier Risk Scores: Same SR 5-color scheme 1 11/2016

2 Slide 4d: - Screenshot Top - Price Difference: Difference between bid and Average Price Comparison - Old buys compared to today s Average Price Slide 4e: - Screenshot next portion - Date of Last Purchase - Unit Price - Historical prices escalated for inflation - Click Next or Page # to view all Purchase History Slide 4f: - Screenshot next portion - Historical Prices (with inflation) plotted over expected range Slide 4g: - Screenshot bottom - Current Offers, Bids plotted over expected range Slide 4h: - Screenshot High Risk Item Alert - If the HIGH RISK ITEM alert is displayed in the Header click to display the Agency-supplied risk detail - Detailed Item Risk Report: - Displays Agency-supplied risk detail - Provides one or more reasons for the item to be considered High Risk - Displays suggested mitigation strategies based on agency policies 2 11/2016

3 Slide 5a: - Screenshot Detailed Summary Risk Analysis Report - Supplier Score shown when performing a procurement Risk Analysis also considers if vendor is on DLA s Qualified Manufacturer/Producer List, so it may be different than the one displayed in the standalone Supplier Risk report. - Scored Data - Factors that go into the numerical score. - If Records > 0, the Factor becomes a link to display additional detail (next slides) - Info Only - Additional information of interest to buyers, but not scored. Detail available if records > 0 Slide 5b: - Screenshot: Detailed Summary Risk Analysis Report Scored Data Show More Detail Example Slide 5c: - Screenshot: Detailed Summary Risk Analysis Report Click a link in Scored Data for more detail Example Slide 5d: - Screenshot: Detailed Summary Risk Analysis Report Factors Quality Score Rankings Example - Click any FSC to see Detail Report (Next Slide) Slide 5e: - Screenshot: Detail Report - The Detailed Report contains all the negative records that impact the classification - Click View Positive Delivery Records link to view positive records Slide 5f: - Screenshot: Detailed Summary Risk Analysis Report Factors Quality Score Rankings Example - Show More Detail Info Only (Next Slide) Slide 5g: - Screenshot: Detailed Summary Risk Analysis Report Info Only Show More Detail Example - Show More Detail Info Only Example Slide 6: - Supplier Risk Report - The Supplier Risk Report is a Standalone way to see detailed Supplier Risk - Supplier Score shown when performing a procurement Risk Analysis includes the Vendor s Average Price Comparison (+1 if WITHIN RANGE, -1 if HIGH or LOW) and considers if the vendor is on DLA s Qualified Manufacturer/Producer List, so it may be different than the one displayed in the standalone Supplier Risk report - Information displayed is the same as shown in the Detailed Summary Risk Analysis Report (Slide 5) Slide 7a: - Screenshot: Detailed Item Risk Report Top - The Item Risk Report is a Standalone way to see detailed Item Risk 3 11/2016

4 - Alerts the contracting officer/specialist that items being procured presents a certain level of risk due to one or more factors: - Increased criticality (e.g. critical safety item) - Reported counterfeiting and/or diminished manufacturing sources and material shortages - Agency/service detail and mitigations Slide 7b: - Screenshot: Detailed Item Risk Report Middle - Purchase history table (as seen in Detailed Risk Analysis) - Historical prices escalated for inflation - Click Next or Page # to view all Purchase History Slide 7c: - Screenshot: Detailed Item Risk Report Bottom - Purchase history chart (as seen in Detailed Risk Analysis) - Historical Prices (with inflation) plotted over expected range - Hover over points for Detail Slide 8a: - Screenshot: Market Research Report Top - Item Risk Data - Information displayed is the same as shown in the Item Risk Report - High Risk Alert - Item Risk Data - Confidence Level of Average Price Slide 8b: - Screenshot: Market Research Report next portion - Price Risk assessment of past buys (did we pay too much back then?) & Confidence Level - Price Risk Assessments of old buys compared to that day s Average Price Slide 8c: - Screenshot: Market Research Report next portion - Purchase history chart (as seen in Detailed Risk Analysis) - Historical Prices (with inflation) plotted over expected range - Hover over points for Detail 4 11/2016

5 Slide 8d: - Screenshot: Market Research Report bottom - Supplier Risk scores for past vendors (who has sold us this item before?) - Click a CAGE code to display Vendor Information (Slide 4c) - Supplier Risk Score Each Score is a link to Detailed Supplier Risk Report (Slide 10) - Click View All to display Summary Report for entered CAGEs and FSC (Slide 3) Slide 9a: - Screenshot: Supplier Surveillance Report Request Examples - Supplier Surveillance Report Creates a list of vendors filtered by Material ID and/or Supplier Risk Score Slide 9b: - Screenshot: Supplier Surveillance Report Example - If search by Material ID is chosen the following is displayed - Click on either the linked NIIN or FSC to display the Detailed Item Risk Report (Slide 4d) - Click any CAGE, Company Name, or Supplier Risk Score to display the Supplier Risk Report for your selection (Slide 6) Slide 9c: - Screenshot: Supplier Surveillance Report Example - If search by Quality Score Color or Colors is chosen the following is displayed - Analyze vendors by performance class - Click any CAGE, Company Name, or Supplier Risk Score to display the Supplier Risk Report for your selection (Slide 6) Slide 10: SPRS Contact Information - SPRS Website: NSLC Help Desk (Mon-Fri 6:30am- 6:00pm EST): (207) , DSN NSLC Help Desk webptsmh@navy.mil Slide 11: An MIT study found that 77 percent of companies surveyed said two out of the top three major procurement risk factors were related to suppliers specifically dependency on supplier and supplier quality problems. Over-dependency on a supplier and quality issues stemming from a supplier affect your organization s product quality, brand image, production efficiency and more. Having the Supplier Performance Risk System program helps your organization: - Avoid supply chain risk and disruptions - Supplier performance management provides in-depth visibility into the risk a supplier may pose so you can put measures in place to reduce or eliminate that risk as it relates to your supply chain - Avoid costs and achieve savings - The information provided by SPRS contributes to cost avoidance and savings achievements because it centralizes supplier data into a single source of truth for everyone interacting with vendors - Segment and rank vendors - SPRS gives procurement groups visibility into specific groups of suppliers and their overall ability to meet your organization s expectations and requirements. With performance data in hand, procurement can make data-based decisions regarding where to direct spend 5 11/2016

6 - Collaborate with suppliers - When you collaborate closely with suppliers you create new value for your organization. The data collected through SPRS can help to start these conversations because it provides the supplier with a view of what is important to your organization. The results are numerous: continuous improvement of the supply base, creation of realistic contracts based on past performance, more communication with suppliers, formation of common goals, and the establishment of trust. Ultimately, SPRS drives the creation of meaningful and mutually beneficial relationships with suppliers. - Improve internal processes - SPRS achieves a standardized and automated approach for scorecards, in-depth reporting, and analysis. SPRS data contributes to the complete supplier management lifecycle. 6 11/2016