Oracle Reporting User Group Meeting

Transcription

1 Oracle Reporting User Group Meeting Friday, January 6, 2012 County Administrative Center, Bayside Rooms I & II 8:30 AM 10:00 AM County of San Diego Auditor & Controller Information Technology Management Services

2 AGENDA What is SLA? Sub-Ledger Accounting Model Benefits How SLA Affects You Access R12 EBS Drill Up and Down Report Updates ERP Updates 1 Facilitator: Cecilia Trinidad

3 What is SLA? Oracle Sub-Ledger Accounting (SLA) Oracle Sub-Ledger Accounting (SLA) is an accounting hub in Oracle Financials. It is used to derive the accounting information required to account transactions in Oracle General Ledger. After deriving the accounting information, the transactions are then interfaced to GL from SLA. Thus in R12, no sub-ledgers (AP, PO, INV, PNG, FA, AR) interfaces the transactions directly to GL, but all transactions are interfaced to GL in the following 2 steps: 1. Sub-ledgers interface the data to SLA 2. SLA derives the accounting information and interfaces data to GL 2

4 R11 vs. R12 SLA Model Release 11i Release 12 General Ledger General Ledger Drilldown Drill Up and Down Sub-Ledger Modules Sub-Ledger Accounting (SLA) Payables Purchasing Projects & Grants Receivables Sub-Ledger Modules Drill Up and Down 3 Payables Purchasing Projects & Grants Receivables

5 R12 Sub-Ledger Accounting Model SLA Event Model Transactions Accounting Events Sub-Ledger Module SLA Engine SLA Repository Create Accounting Program Sub-Ledger Journal Entries GL Journal Entries and Balances General Ledger Accounting Configurations Configuration Model 3

6 Oracle Sub-Ledger Accounting (SLA) Benefits SLA gives the flexibility to manage the entire accounting rule at one place, which acts as a single source of truth for GL. Introduces a common data model and UI across modules Create accounting in Draft or Final mode before posting to General Ledger A single transaction can be represented in multiple ledgers (e.g. primary and secondary ledger) Drill up and down functionality and new Account Analysis and Drilldown functionality and reports. 3

7 Oracle Sub-Ledger Accounting (SLA) How SLA Affects You Improved visibility on drilldown/up capabilities with transparent subledger accounting. Reports R11 Account Analysis Subledger Detail (180 char) is now obsolete in R12. The R12 replacement report is Account Analysis Report (from Subledger Accounting Application). However, this standard R12 EBS report is being fixed to provide the same information that the R11 Account Analysis Subledger Detail Report displays. In the interim, a temporary replacement report has been developed in Discoverer called Account Analysis Subledger Detail Report. 3

8 Access to View Transactions in SLA There is no separate responsibility to view the transactions generated by SLA. You can access SLA and review accounted transactions with extended menus attached to each sub ledger module. Menu options to view the accounted transactions in SLA using AP Inquiry - COSD Also, when you drill up and down to transactions details you will access SLA to view data.

9 R12 EBS Drill Up and Down Feature AP Subledger SLA GL SLA AP Subledger AP - Invoice Workbench Screen

10 R12 EBS Drill Up and Down Feature AP Subledger SLA GL SLA AP Subledger AP - Invoice Workbench Screen

11 R12 EBS Drill Up and Down Feature AP Subledger SLA GL SLA AP Subledger SLA Accounting Event Screen

12 R12 EBS Drill Up and Down Feature AP Subledger SLA GL SLA AP Subledger SLA Accounting Event Screen

13 R12 EBS Drill Up and Down Feature AP Subledger SLA GL SLA AP Subledger SLA - Subledger Journal Entry

14 R12 EBS Drill Up and Down Feature AP Subledger SLA GL SLA AP Subledger SLA - Subledger Journal Entry

15 R12 EBS Drill Up and Down Feature AP Subledger SLA GL SLA AP Subledger SLA - Subledger Journal Entry

16 R12 EBS Drill Up and Down Feature AP Subledger SLA GL SLA AP Subledger SLA - Subledger Journal Entry General Ledger

17 R12 EBS Drill Up and Down Feature General Ledger AP Subledger SLA GL SLA AP Subledger

18 R12 EBS Drill Up and Down Feature General Ledger AP Subledger SLA GL SLA AP Subledger

19 R12 EBS Drill Up and Down Feature AP Subledger SLA GL SLA AP Subledger AP Invoice Workbench

20 R12 EBS Drill Up and Down Feature SLA Journal Lines AP Subledger SLA GL SLA AP Subledger

21 R12 EBS Drill Up and Down Feature AP Subledger SLA GL SLA AP Subledger AP Invoice Workbench

22 Report Updates Module Report Title Issue # Issue Origin Issue Accounts Payable Standard AP Reports Errored out 57 Post Go Live Standard AP Reports Errored out Accounts Payable DW COSD Payment Distribution Report by Any Level Within the Accounting Flexfield 66 Post Go Live Formatting for the document number should not include commas. For example, Should be not 11, Accounts Payable Web Warrant Inquiry Users Report WR Post Go Live Report to be retrofitted to R12 Accounts Receivable COSD-DD Invoice Statement Post Go Live invoice for PWR dated Nov 18, 2011 is not showng correct beginng balance. Accounts Receivable COSD Invoice Statement Project Details Post Go Live Column formatting issues Accounts Receivable COSD AR Open Aged Summary Receipt, COSD AR Reconciliation Report and COSD AR Activity Summary Receipt Report Post Go Live reports missing award # General General Post Go Live Certain printers are not properly printing EBS reports within the page margins. Data on report printout is truncated. General Ledger COSD Outstanding Encumbrance Detail 508 Post Go Live COSD Outstanding Encumbrance Detail Report - Variance in Commitment Repor General Ledger COSD Outstanding Encumbrance Detail Report 636 Post Go Live COSD Outstanding Encumbrance Detail Report in EBS is not displaying the IA number for the Manual encumbrances for those related to IAs. General Ledger COSD Outstanding Encumbrance Detail Report 57 SIT Concurrent Requests intermittently get Error REP-0069, REP-5705, Program exited with status 1. There appears to be a system resource issue when running reports. Tester ran numerous reports to test the COSD Outstanding Encumbrance Detail Report and three of the concurrent requests completed with the following error

23 Report Updates Module Report Title Issue # Issue Origin Issue General Ledger Department Cash Deposit by Collecting 513 SIT Report failed to display DART deposit transaction that posted in the GL Organization Report Missing DART transaction is Batch # General Ledger General Ledger DW-0102 COSD CASH FLOW TRANS ANALYSIS SUMMARY REPORT COSD Account and Multi Year Transaction Exception Report 516 SIT Current and YTD columns not accurate- Logged by Linda Nadalet 50 SIT Zero Sum Invoice transaction with Gl Date of JUN-11 and Expenditure Date of JUL-11 was entered in the system but was not identified in the COSD Account and Multi Year Transaction Exception Report. 556 SIT The report incorrectly captured a ZSI transaction that did not cross funds General Ledger COSD Account Reclass and Reversal Report General Ledger The R12 Account Analysis Report 652 UAT The R12 Account Analysis Report (from Subledger Accounting), a replacement report to the obsolete R11 Account Analysis Subledger Report, does not agree with R11 data. R12 report has erroneously added credit balances of $13.00 and $2, that are not substantiated in the report (see attachments) General Ledger Journals - Extended report 75 UAT 1 - The report completed with a status of Warning 2 - The Output of the report is not attached to a template it is only returning the code 3 - Request ID is (see attachment) (logged by Gwen) General Ledger DW COSD Daily Cash Report Post Go Live Report displays incorrect balances after cutover; ETL issue. General Ledger DW Revenue Detail Report UAT Revenues double up in June for two MTB transactions Projects & Grants COSD Program Cost and Revenue Report Post Go Live Issue 661 Performance Projects & Grants COSD Outstanding Encumbrance Detail Post Go Live Report Issue 636 Manual encumbrances missing IA #s for internal agreement related items. Projects & Grants DW COSD Distributed Labor by Employee Post Go Live Displaying Task Long Name instead of Task Name. RESOLVED 05-JAN-2012 Projects & Grants COSD Project Detail and Summary Costs Post Go Live Doubling up the paid AP Invoice Amounts RESOLVED 0-JAN-2012 Projects & Grants AUD: Supplier Cost Audit Report (closed Post Go Live ) Invalid printer and print stype combination Projects & Grants GMS: Report on Award Listings (closed Post Go Live ) Invalid printer and print stype combination

24 Report Updates Module Report Title Issue # Issue Origin Issue General Ledger Department Cash Deposit by Collecting 513 SIT Report failed to display DART deposit transaction that posted in the GL Organization Report Missing DART transaction is Batch # General Ledger General Ledger DW-0102 COSD CASH FLOW TRANS ANALYSIS SUMMARY REPORT COSD Account and Multi Year Transaction Exception Report 516 SIT Current and YTD columns not accurate- Logged by Linda Nadalet 50 SIT Zero Sum Invoice transaction with Gl Date of JUN-11 and Expenditure Date of JUL-11 was entered in the system but was not identified in the COSD Account and Multi Year Transaction Exception Report. 556 SIT The report incorrectly captured a ZSI transaction that did not cross funds General Ledger COSD Account Reclass and Reversal Report General Ledger The R12 Account Analysis Report 652 UAT The R12 Account Analysis Report (from Subledger Accounting), a replacement report to the obsolete R11 Account Analysis Subledger Report, does not agree with R11 data. R12 report has erroneously added credit balances of $13.00 and $2, that are not substantiated in the report (see attachments) General Ledger Journals - Extended report 75 UAT 1 - The report completed with a status of Warning 2 - The Output of the report is not attached to a template it is only returning the code 3 - Request ID is (see attachment) (logged by Gwen) General Ledger DW COSD Daily Cash Report Post Go Live Report displays incorrect balances after cutover; ETL issue. General Ledger DW Revenue Detail Report UAT Revenues double up in June for two MTB transactions Projects & Grants COSD Program Cost and Revenue Report Post Go Live Issue 661 Performance Projects & Grants COSD Outstanding Encumbrance Detail Post Go Live Report Issue 636 Manual encumbrances missing IA #s for internal agreement related items. Projects & Grants DW COSD Distributed Labor by Employee Post Go Live Displaying Task Long Name instead of Task Name. RESOLVED 05-JAN-2012 Projects & Grants COSD Project Detail and Summary Costs Post Go Live Doubling up the paid AP Invoice Amounts RESOLVED 0-JAN-2012 Projects & Grants AUD: Supplier Cost Audit Report (closed Post Go Live ) Invalid printer and print stype combination Projects & Grants GMS: Report on Award Listings (closed Post Go Live ) Invalid printer and print stype combination

25 Report Updates Module Report Title Issue # Issue Origin Issue Projects & Grants GMS: Report on Project Listings (closed Post Go Live ) Invalid printer and print stype combination Projects & Grants COSD Productive Time Summary Report Work Request Post Go Live Retrofit existing report to work in R12 Projects & Grants Post Go Live The GL Date To if left blank and the GL Date From is entered, it pulls data prior to the COSD Labor Correction Report GL Date From entered. RESOLVED 03-JAN-2012 Projects & Grants AUD: Cost Audit Report Issue 807 UAT Performance (one org and one period) Projects & Grants Post Go Live Cost amount does not equal the Expenditure Inquiry or the COSD Program Cost and COSD Project Detail and Summary Costs Revenue Report (e.g. Project NOV-11) Projects & Grants Award Funding Summary (button in the Award Management form) Post Go Live The Revenue and Invoice amount may not equal the Revenue Review and Invoice Review (e.g and ). Possible rounding issue. Also, the ASI Revenue amount contains the same rounding issue. Projects & Grants DW COSD Internal Agreement History UAT Report Issue 607 New Report not yet completed, tested and deployed. Projects & Grants Projects & Grants Projects & Grants Projects & Grants EXC: Transaction Exception Details Report by PA Period Issue 679 (golive); SR Post Go Live COSD PNG Uncosted Transactions Post Go Live Report with Null Burden Cost DW COSD ACCELA Event Detail Posting Post Go Live Report The PNG Expenditure Inquiry form has the Post Go Live Supplier #/Name blank on some old Supplier Invoices. 39 Performance issues caused by FND table The report is displaying transactions that were costed in DEC-11 and it should not be. The report is not displaying Events that have not been revenue distributed, but it should. The PNG Expenditure Inquiry form has the Supplier #/Name blank on some old Supplier Invoices, but it can be drilled on to the Invoice to see the Supplier. It appears to only happen on some pre R12 Supplier Invoices. Post R12 does not appear to be an issue. Could not recreate the issue reported by the department that it placed in various incorrect Suppliers in the query

26 ERP Updates AP Workflow Issues Resolved as of 1/5/2012 P-Card Issues Fixes in final testing to be in production COB Friday 1/6/2012 Web Warrant Inquiry Issues Resolved 1/6/2012 New Supplier Request Issues Resolved 12/20/2011 Rents and Lease Statement Issues In Work Cash Management Issues Resolved 12/16/2011 DART In development

27 Q&A